Finance Clerk at the GFATM Grants Implementation Unit


Location : Minsk, BELARUS
Application Deadline :07-Mar-12 (Midnight New York, USA)
Type of Contract :Service Contract
Post Level :SB-2
Languages Required :
English   Russian  
Starting Date :
(date when the selected candidate is expected to start)
15-Mar-2012
Duration of Initial Contract :one year, extendable

Background


  • UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest.
  • No telephone inquires will be entertained. Only short-listed candidates will be contacted
  • Only the UNDP PERSONAL HISTORY FORM (P11) will be considered for screening of applications!  It can be downloaded from UNDP Personal History Form for IC / SC positions

  • Please do not send us CVs on your own format! Please use the UNDP P11 form.


    General background information on the context of the engagement
    .

    From 2004 to 2009 UNDP Belarus implemented HIV grant of the Global Fund. The Global Fund approved another grant for Belarus on HIV for the period of 2010-2014, which implementation started in January 2010. The new Round 8 and RCC grants are aimed at further developing and strengthening the national response to the HIV epidemic. The grants are set to align with previous State HIV Prevention Program 2006-2010 and to underpin the ongoing State HIV Prevention Program 2011 – 2014.
    The overall goal of the HIV grants is to maintain the concentrated phase of the epidemic in Belarus and to reduce the AIDS mortality. The grants envisage to expand the coverage of the main vulnerable groups (IDUs, FSWs, MSM, prisoners, women and youth) and to improve the quality of services through capacity building of the non-government organizations (NGOs) servicing the beneficiaries. Prevention work among young people will be extended through schools. Further, the grants aim to expand the coverage of people with anti-retroviral (ARV) treatment, to improve laboratory diagnosis and training of healthcare staff, to enhance the quality of care and support, and to provide TB prophylaxis and treatment to HIV patients.

    UNDP Belarus Project “STOP-TB Strategy Implementation in the Republic of Belarus in particular aimed at fighting Multidrug Resistant Tuberculosis (MDR-TB)” funded by the Global Fund assists the Government of Belarus in reducing the burden of tuberculosis in the country. The main goal of the project is to enhance efficiency of measures to reduce and prevent further spread of tuberculosis infection in Belarus. The project aims at increasing access to quality MDR-TB diagnostics and treatment as well as reducing TB prevalence in Belarus by enhancing measures to fight MDR-TB, and reducing incidence and mortality rate from tuberculosis.

    Being a Principal Recipient, UNDP is responsible for the financial and programmatic management of the GFATM grant as well as for the overall monitoring of the programme and supervision of the procurement of health and non-health products. In all areas of implementation, it provides capacity development services to sub-recipients and implementing partners.


    Duties and Responsibilities

    Objectives of the assignment:

    As a member of Grants Implementation Unit (GIU), Finance Clerk, under the direct supervision of the Finance Manager will be responsible for ensuring the highest efficiency of financial management of the following GFATM grants: “Ensuring Universal Access of Key Affected Populations in Belarus to HIV prevention”, “Prevention and Treatment of HIV/AIDS in the Republic of Belarus-2”; “STOP-TB Strategy Implementation in the Republic of Belarus in particular aimed at fighting Multidrug Resistant Tuberculosis (MDR-TB)”. As a member of Grants Implementation Unit, Finance Clerk, under the direct supervision of the Finance Manager will be responsible for providing technical assistance to Finance Unit in processing all payments, including disbursements to sub-recipients made in line with the grants’ Work Plans and budgets and UNDP financial rules and regulations.
     
    Work Performed/or responsibilities:
    The incumbent will be based in Minsk, Belarus. The Finance Clerk will be responsible for assisting the Finance Manager and Finance Specialists in implementation of financial procedures for all GFATM grants within UNDP portfolio in Belarus.

    • Contributes to effective and accurate implementation of financial procedures of GFATM grants and oversight in line with GFATM/UNDP regulations;
    • Assists to development of finance-related reports and regular updates on the grants financial delivery;
    • Implements operational strategies and procedures related to finances;
    • Assists the Finance Manager and Finance Specialists in financial management of the Global Fund’s grants funds;
    • Prepares payment documents in line with GFATM/UNDP regulations and procedures;
    • Maintains routine payments workflow on a daily basis;
    • Processes requests for official business for GFATM/UNDP projects personnel;
    • Enters financial data into Atlas System: creates requisitions, vouchers, vendors and Atlas reports, if needed;
    • Timely flags on corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
    • Assists in preparation of periodic financial reports for the GFATM and the government of Belarus;
    • Performs other duties as required by the Finance Manager. The Finance Clerk will work in coordination with all relevant UNDP staff and services of the UNDP office if required.


    Competencies

    • Ability to process large information content, drive for results;
    • Strong organizational and analytical skills;
    • Strong computer skills (MS Word, Excel, PowerPoint, Internet and e-mail);
    • Expert knowledge of Excel spreadsheets
    • Strong drafting skills;
    • Excellent interpersonal skills.


    Required Skills and Experience

    • Secondary specialised education in finance and accounting;
    • At least 1 year of relevant experience in accounting, finances or audit;
    • Expert knowledge of Excel spreadsheets.
    • Good command of English.


    UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.


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