Communications Assistant (For Indonesian nationality only) (FOR UN ROSTER)

Location : Jakarta, INDONESIA
Application Deadline :12-May-12 (Midnight New York, USA)
Type of Contract :FTA Local
Post Level :GS-5
Languages Required :
Duration of Initial Contract :12 months


I. Organizational Context
The United Nations system in Indonesia works as a team to develop the best strategy to respond to national needs and plans, building on agency asset. To support its operations, UN Indonesia is opening vacancies for roster of qualified personnel.Candidates will be assessed by UN Human Resources team for particular type/level of function.

Under the guidance and direct supervision of the Communications Analyst or Communications Associate, the Communications Assistant supports the implementation of the communications and advocacy strategies of the office to increase the standing and awareness of UNDP with partners, the media and the public. The Communications Assistant promotes a client-oriented approach in UNDP.

The Communications Assistant works in close collaboration with the Management Support and Business Development, Programme, Operations and project staff in the Country Office and UNDP HQ, as required.


Duties and Responsibilities

II. Functions / Key Results Expected

Summary of Key Functions:

  • Support to implementation of communications and advocacy strategies
  • Administrative support to communications team
  • Facilitation of knowledge building and knowledge sharing

1. Supports the implementation of  CO communications and advocacy strategies and  CO publications policy focusing on achievement of the following results:

  • Logistical support to the organization of publicity/outreach for the CO programme, knowledge-sharing events and promotional opportunities, especially UN events.
  • Dissemination of information and publications; assistance at public events such as roundtable discussions, press conferences, briefing sessions, interviews.
  • Maintenance of information database and photo library
  • Collection of information, preparation of content  for the web sites
  • Extraction of data from various sources.
  • Research and retrieval of statistical data from internal and external sources;
  • Arrangement of briefings and regular meetings with other UN agencies in the CO and with national and international media.
  • Logistical support to UN information campaigns (UN Day, World AIDS Day, etc.)
  • Administrative and logistical support to the communications team, including for initiatives such as media workshops, press briefings, report launches, etc.
  • Budgetary support in Atlas as required, including creation of vendors
  • Review of translations, contacts with printers and other suppliers to ensure production

2.   Ensures facilitation of knowledge building and management focusing on achievement of the following results:

  • Identification, documenting and drafting of best practices and lessons learned.
  • Participation in training for the CO staff on effective communications and advocacy.

III. Impact of Results

The key results have an impact on the reputation and standing of UNDP in the country. High quality information material and well-organized public events enhance UNDP position as a strong development partner.  A client-oriented and efficient approach impact on the image of UNDP in the country.



IV. Competencies and Critical Success Factors

Functional Competencies:    

Advocacy/Advancing a Policy-Oriented Agenda

Level 1.1: Support the preparation of information for advocacy

  • Supports in identifying opportunities for advocating UNDP’s mandate

Building Strategic Partnerships

Level 1.1: Maintaining information and databases

  • Analyzes general information and selects materials in support of partnership building initiatives
  • Promoting Organizational Learning and Knowledge Sharing

Level 1.1: Basic research and analysis

  • Researches best practices and poses new, more effective ways of doing things

Job Knowledge/Technical Expertise

Level 1.1: Fundamental knowledge of processes, methods and procedures

  • Understands the main processes and methods of work regarding to the position
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning
  • Demonstrates good knowledge of information technology and applies it in work assignments

Creating Visibility for UNDP/Supporting UNDP’s Capacity to Advocate

Level 1.1: Research and information gathering

  • Collects, and disseminates information on UNDP focus areas

Global Leadership and Advocacy for UNDP’s Goals

Level 1.1: Research and analysis

  • Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences

Conceptual Innovation in the Provision of Technical Expertise

Level 1.1: Research and provision of information

  • Responds positively to new approaches

Client Orientation

Level 1.1: Maintains effective client relationships

  • Reports to internal and external clients in a timely and appropriate fashion
  • Organizes and prioritizes work schedule to meet client needs and deadlines
  • Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
  • Responds to client needs promptly

Core Competencies:

  • Demonstrating/safeguarding ethics and integrity 
  • Demonstrate corporate knowledge and sound judgment
  • Self-development, initiative-taking
  • Acting as a team player and facilitating team work
  • Facilitating and encouraging open communication in the team, communicating effectively
  • Creating synergies through self-control
  • Managing conflict
  • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
  • Informed and transparent decision making


Required Skills and Experience

V. Recruitment Qualifications


  • Secondary education.  University Degree desirable, but it is not a requirement.


  • 3 to 5 years of relevant experience in communications, public relations and administration.  Experience in the usage of computers and office software packages (MS Word, Excel, etc.). Experience in handling of web-based management systems.

Language Requirements:

  • Fluency in UN and national language of the duty station.






Female candidates are encouraged to apply

UN Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UN Indonesia at the same grade level and with similar job description, experience and education requirements.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

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