UNFPA Finance/Programme Associate for NTT - VA/FPA/FPA-NTT/2012 (For Indonesian nationality)


Location : Kupang, NTT – Indonesia, INDONESIA
Application Deadline :15-Apr-12 (Midnight New York, USA)
Type of Contract :Service Contract
Post Level :SC-6
Languages Required :
English  
Expected Duration of Assignment :12 months initially

Background

I. Organization Context

UNFPA, the United Nations Population Fund, is an international development agency that promotes the right of every woman, man and child to enjoy a life of health and equal opportunity. UNFPA supports countries in using population data for policies and programmes to reduce poverty and to ensure that every pregnancy is wanted, every birth is safe, every young person is free of HIV/AIDS, and every girl and woman is treated with dignity and respect.


Duties and Responsibilities

II. Substantive Duties and Responsibilities


Under the overall supervision of Field Coordinating Officer (FC Officer) NTT, the Finance/Programme Associate for NTT is expected to perform the following tasks:

Finance and Administration:

  • Ensures full compliance of the UNFPA rules and regulations and other relevant policies on financial recording/reporting system and follow-up on audit recommendations;
  • Ensures the implementation of UNFPA internal control procedures and the proper functioning of a client-oriented financial resources management system.
  • Prepares and monitors the budget/expenditures and ensures financial transactions are in accordance with UNFPA financial rules and procedures.
  • Maintains the petty cash fund of the Office.
  • Proper control of the supporting documents for payments, preparation of the supporting documents for payments and financial reports for NEX/DEX projects.
  • Processing of transactions, ensuring that they are correctly recorded in conformity with the internal expenditures control system.
  • Ensures that payments are properly authorized and are supported by relevant source documents.
  • Prepares periodic financial reports.
  • Reviews procurement requests and initiates procurement procedures for office and project equipment, supplies and services in a transparent and cost-effective manner; recommends procurement decision.
  • As required, to provide administrative supports related to the recruitment and selection process including the performance appraisal of staff. Support in the contract preparation and maintain schedule of contracts and timeliness.
  • Contributes to the smooth running of the office by ensuring the provision and maintenance of services and supplies following-up processes and maintaining up-to-date inventory and records
  • Ensure the effective use and proper function of office equipment, and complete the background documents for the process equipment disposal to CAPC, if any.
  • Control over office driver and vehicles logs, petrol consumption, vehicle history consumption is regularly calculated and appropriate follow up to vehicle accidents and reimbursements of personal use of office vehicle.

Programme

  • Assist the FC Officer in ensuring the implementation of PEDUM.
  • Assist the annual work plan (AWP) development under guidance of FC Officer NTT and in close collaboration with the other NPAs
  •  Prepare and manage all documents related to the program implementation: LoU with partners, contract of the staffs funded by UNFPA at the implementing partners, update work plans and other relevant documents
  • Assist in development of regular monitoring and evaluation (M&E) plan and conduct regular M&E and spot-check to all implementing partners, in close collaboration with M&E Officer and Operations Unit.
  • Provides technical support for IPs related to AWP-budget preparation, financial report and resource management.
  •  Coordinate the preparation of workshop, training session and other events by preparing budget, organizing venue and fulfilling facilities required for the events.
  • Assist implementing partners in the preparation of accurate and timely program and financial reports.

Other

  • Perform any task as required by the Supervisors
  • Develop the time frame Individual Performance Plan during the assignment period with clear outputs to be achieved.

 


Competencies

III. COMPETENCIES

Functional Competencies

  • Business acumen
  • Client orientation
  • Implementing management systems
  • Job Knowledge/Technical Expertise

Corporate Competencies:
Values

  • Integrity/Commitment to mandate
  • Knowledge sharing/Continuous learning
  • Valuing diversity

Managing Relationships

  • Working in teams
  • Communicating information and ideas
  • Conflict and self management

Working with people

  • Empowerment/Developing people/Performance management

Personal Leadership and Effectiveness

  • Analytical and strategic thinking
  • Results orientation/Commitment to excellence
  • Appropriate and transparent decision making



Required Skills and Experience

IV. Recruitment Qualifications

Academic Requirements:
Bachelor’s degree in accounting, finance, business administration or other related social science.


Experience and qualifications:
5 years of progressively experience in public or private sector.
Familiarity of UN/UNFPA system, rules and procedures is an advantage
Ability to work well under deadline, excellent interpersonal communication skills and negotiation skills.
Experience working in eastern part of Indonesia is an advantage.


Languages:
Fluency in oral and written English and Bahasa Indonesia.

Computer skills:
Proficiency in current office software applications.
Familiarity of PeopeSoft/ATLAS application is an advantage.

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11


There is no application, processing or other fee at any stage of the application process.
UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status.
Only short-listed candidates will be contacted.

 

Female candidates are encouraged to apply


 


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.


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