Project Finance Associates (2 posts) (For Indonesian nationality only)


Location : Jakarta, INDONESIA
Application Deadline :22-Apr-12 (Midnight New York, USA)
Type of Contract :Service Contract
Post Level :SC-6
Languages Required :
English  
Expected Duration of Assignment :up to 31 December 2012

Background

“UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.”

I. Organizational Context

The Project Management Unit (PMU) based in Jakarta is designed to lead the overall implementation of the program (including the technical assistance and tools component and the policy development component) and provide timely quality support for area teams based at the province level. The PMU consists of teams responsible to achieve the following key outputs: 1) Enhanced policy and regulatory framework that further clarifies and strengthens roles and functions of provincial government; 2) Strengthened provincial government capacity in economic development planning and budgeting; and 3) Enhanced public service delivery through governance innovations, implementation of minimum service standards and public complaint mechanisms.

After one and a half year, PGSP has contributed to the revision of Law 32/2004 on Local Government. A more clearly defined role and function of the governor and provincial governments is now visible in the draft revision of Law No. 32/2004, which mandates that the provincial government is authorized to coordinate and monitor local development at the city/regency level. This authority will allow provincial governments to better coordinate and monitor local development, and ensure that district and city governments will be able to provide better public services for the community. PGSP have also provided tools to help local government strengthen their planning and budgeting processes, which has resulted in the application of the Provincial Human Development Report (and monitoring indices) into development planning and budgeting, as well as supporting the participation of communities in planning. These tools, as well as the capacity building activities, are crucial to improving participatory mechanisms in development planning and budgeting so that communities can understand and contribute more effectively in public service delivery. PGSP activities resulted in some important first steps towards the development and implementation of Minimum Service Standards in public service delivery, at both the provincial and district level, including initial assessments and the development of strategies to address gaps. The policy papers developed by PGSP also lay an important foundation for the government in moving forward, as they provide essential clarifications and recommendations for next steps. The provincial governments have expressed an interest in and commitment to MSS and the support from PGSP will ensure that action plans are implemented, guaranteeing an improvement in communities to have better access to and quality of public services. PGSP has also contributed to formulation of policy paper and research paper on tools, mechanism, and guideline to enhance and strengthen provincial government role and functions, and facilitate capacity building for provincial governments.

Under the guidance and supervision of the Operations Coordinator, the Project Finance Associate ensures effective execution of financial services and processes in Project Management Unit (PMU) and transparent utilization of financial resources. The Finance Associate promotes a client-oriented approach consistent with UNDP rules and regulations.

The Project Finance Associate works in close collaboration with the programme and projects’ staff in the CO and with National PMU and Provincial PMU staff for resolving finance-related issues and information exchange.


Duties and Responsibilities

II. Functions / Key Results Expected


Summary of Key Functions:

  • Implementation of operational and financial management strategies
  • Administration of budgets Provides accounting and administrative support to the Project Management Unit in National and Provincial Level
  • Proper Cash management
  • Facilitation of knowledge building and knowledge sharing

1. Ensures implementation of operational and financial management strategies, adapts processes and procedures focusing on achievement of the following results:

  • Full compliance with UNDP rules and regulations of financial processes, financial records and reports and audit follow up; implementation of the effective internal control framework
  • .NIM Project finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.
  • Provision of inputs for implementation of cost-saving and reduction strategies in consultation with the office management.
  • Preparation of cost sharing and trust fund agreements, follow up on contributions within the CO resource mobilization efforts.


2. Ensures administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:

  • Preparation and modifications of budgets for UNDP management projects, follow-up with CO on ASL for management projects.
  • Presentation of researched information for planning and status of financial resources of the Project Management Unit.
  • Sending project budget that approved by Senior Management to CO to be KK 
  •  Monitor the usage of financial resources in National and Provincial PMU to ensure the operational of PMU in accordance to the approved Annual and Quarterly work plan.
  • Update with the reporting tools of UNDP (ATLAS), and regularly generate and analysis the report and provide advice for the national project manager
  • Regularly report the financial statement including expenditure report, financial position and asset statement and always indicate if any quick response or action needs to be taken.
  • Undertake financial monitoring towards financial report that submitted by Provincial PMU of all aspect including expenditure report, human resources management, procurement and general administrative.
  • Provide the financial review report to Operations Coordinator and NPMas well as advice recommendation for next installment of LoA payment..

3.  Provides accounting and administrative support to the Project Management Unit in National and Provincial Level focusing on achievement of the following results:

  • Proper control of the supporting documents for payment requests and financial report that to be submitted to Programme.
  • Close coordinating with programme and project staff in country office to monitor the Account Payable Journal Voucher (APJV) settlement of DCT advance with fully compliance to the AWP and NEX aging report;
  • Timely corrective actions on un-posted vouchers including vouchers with budget check errors, matched exceptions.
  • Regularly monitor the advances to made for activity in National PMU and ensure that the settlement made in proper way and timely manner.
  • Maintain a good filing system to cover the financial transaction using the finance transaction cycle and ensure that the file is kept in proper place and with limited access.


4.  Ensures proper Project cash management functioning focusing on achievement of the following results:

  • Submission of the statement of cash position in total and details manner (using UNDP account and GoI/DIPA accounts)
  • Monitor project’s NEX Age-ing and undertake the reconciliation of National PMU recording
  • Elaborate of control mechanism to eliminate deficiencies of fund in National and Provincial PMU.
  • Monitor the financial exception reports for unusual activities, transactions and 
  • Investigate the anomalies or unusual transactions.
  •  Take the role of treasury (payment function) or recording function in the internal control framework in National PMU.
  • Monitor the payment request (direct cash transfer, direct payment, reimbursement) to UNDP finance unit and able to provide updating as necessary


5. Ensures facilitation of knowledge building and knowledge sharing in within focusing on achievement of the following results:

  • Organization of trainings for the National and Provincial PMU’s staff on Finance.
  • Synthesis of lessons learnt and best practices in financial management.
  • Sound contributions to knowledge networks and communities of practice.

III. Impact of Results


The key results have an impact on the overall efficiency in financial resources management and success in introduction and implementation of operational strategies. Accurate, thoroughly researched and documented financial information, timely and appropriate delivery of services ensure client satisfaction and enhance UNDP credibility in use of financial resources

 


Competencies

IV. Competencies and Critical Success Factors


Functional Competencies:    

Building Partnerships

Level 1.1: Maintaining information and databases
Tracks and reports on mobilized resources

Promoting Organizational Learning And Knowledge Sharing

Level 1.1: Basic research and analysis
 Researches best practices and poses new, more effective ways of doing things
Identifies and communicates opportunities to promote learning and knowledge sharing

Job Knowledge/Technical Expertise

Level 1.1: Fundamental knowledge of processes, methods and procedures
Understands the main processes and methods of work regarding to the position
Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks (specialized knowledge related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, reporting).

Strives to keep job knowledge up-to-date through self-directed study and other means of learning
Demonstrates good knowledge of information technology and applies it in work assignments

Promoting Organizational Change and Development

Level 1.1: Presentation of information on best practices in organizational change
Documents ‘best practices’ in organizational change and development within and outside the UN system
Demonstrates ability to identify problems and proposes solutions

Design and Implementation of Management Systems

Level 1.1: Data gathering and implementation of management systems
Uses information/databases/other management systems
Makes recommendations related to work procedures and implementation of management systems

Client Orientation

Level 1.1:  Maintains effective client relationships
Reports to internal and external clients in a timely and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Responds to client needs promptly

Promoting Accountability and Results-Based Management

Level 1.1:  Gathering and disseminating information
Maintains databases


Core Competencies:
Demonstrate corporate knowledge and sound judgment
Self-development, initiative-taking
Acting as a team player and facilitating team work
Facilitating and encouraging open communication in the team, communicating effectively
Creating synergies through self-control
Managing conflict
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
Informed and transparent decision making


Required Skills and Experience

V. Recruitment Qualifications


Education:
 University degree in Accounting, Business Administration, Public Administration,    Finance, Economics or related field.

Experience:
 Minimum of 4 years working experience at the national or international level in financial management.
Knowledge of UNDP and GoI financial rules and regulations is an advantage
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages.
Language Requirements: Excellent command of English and Bahasa Indonesia, both spoken and written.

 APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11


Female candidates are encouraged to apply
 
UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.

ATLAS NO:


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.


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