Historique
The UN-Women (UNW), grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the centre of all its efforts, the UN-Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.
The Bureau of Management and Administration is responsible for the planning, allocation and management of financial, human and administrative resources including information communications and technology, the effective and efficient delivery of essential operations services in UN-Women, continuous development and improvement in operations, policies, and methods to align with UN-Women and stakeholders’ evolving business needs and advisory support to the Executive Director in the formulation and implementation of the UN-Women overall mission, strategy and plans of actions.
The Finance Associate reports to the Finance Specialist (Unit head) – Regional & Country Office Support, Development and Systems Compliance Unit for guidance and supervision and is responsible for the providing rotational redundancy to Regional Centers and Country Offices as necessary to ensure capacity and support; assistance with leading development projects for the finance users of UNW for better business practices and controls as well as automation; ensuring all finance users are compliant with and trained in the accounting standards, financial regulations and rules, policies and procedures; assisting the Unit head to lead the Section in dedicated support, training, advice for Regional Centers, Multi-Country Offices and Country Offices (RCs and COs); and acts as the assistance Audit focal point for the Finance Section as well as finance users in RCs and COs.
Devoirs et responsabilités
Key Functions:
- Rotational redundancy and support for Regional Centers and Country Offices
- Focal point for Finance Help Desk for Regional Centers and Country Offices
- Assist with Training and Development
- Continuance of currency with International Public Sector Accounting Standards (IPSAS)
- Preparation, training and assistance with various financial reports for donors and management;
- Preparation for and participation in external audit by UNBoA and internal audit as necessary
- General ledger reconciliations
- Preparation of general journals;
- Approval of vendors; Timely preparation and review of payment vouchers;
- Monitoring, reconciliation and follow up of Implementing Partner AdvancesFacilitation of knowledge building and knowledge sharing;
- Other duties as required.
Duties & Responsibilities :
Rotational redundancy, support, communication and training for Regional Centers and Country Offices
- Provide rotational redundancy for Regional Centers and Country Offices during times of extended leave (as necessary) to ensure continuation of financial services.
- Perform Finance role in RCs and COs as necessary. Travel to RCs and COs to perform Finance redundancy role or alternatively, perform this role from HQ where it is not possible or costly to perform in situ.
- Promote pro-actively and support Finance Users in RCs and COs with cost effective tools such as skype, webinars, sharepoint and online forums. Assist with development projects for ensuring such effective tools are in place and regularly monitored for improvements with feedback from Finance Users at HQ, RCs and COs.
- Provide and participate in the design and delivery of the training programmes for the Finance Users, including recurrent IPSAS training and IPSAS compliant donor reporting.
- Provide dedicated remote focal point support for Finance Users at RCs and COs on a timely basis.
- Perform the Finance Helpdesk function for RCs and COs to ensure accurate and timely response to issues and advice requested in conjunction with other staff of the Finance Section or Department of Management and Administration (DMA).
- Provide assistance to RCs and COs in preparation of internal or external audits as required.
- Bring to Unit head’s attention any non-compliance of policies and procedures or any unusual activities, transaction or anomalies identified in daily work.
Ensures development, administration and implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:
- Keep abreast of and ensure full compliance with amendments to International Public Sector Accounting Standards (IPSAS). Inform other Finance Section staff and UNW Finance Users to ensure IPSAS compliance and currency.
- Keep abreast of and ensure full compliance with all UNW Financial Regulations and Rules, Operations manuals, Internal Control policies and procedures, Standard operating procedures, Finance manual, and Delegations of Authority to ensure consistency across UNW and harmonisation with other UN Agencies. Provide recommendations to Unit head for proposed amendments.
- Provide input to Finance business processes mapping and elaboration of the content of Internal Control Framework, Operations Manual in consultation with management;
- Provide input to proposals and implementation of cost saving and reduction strategies in consultations with management;
- Participate as a member of the UN Women finance team in the internal and external audits of UN Women, including full understanding of audit recommendations and clearance timetable;
- Assist with Development projects identified for the Finance Section and pro-actively suggest areas for consideration for future development of systems, processes and automation;
- Actively promote a client-oriented Finance Section.
- Timely preparation of various financial reports for donors and management;
- Provide quality assurance review of financial reports prepared by Finance Associates in the Regional Centers and Country Offices (RCs and Cos);
- Follow up on errors in chart fields or over expenditures and ensure proper adjustments are made;
- Issue budget journals for authorized spending limits (ASL) for non core projects;
- Record pending items for all UN Women core contributions and non core contributions where our RCs and COs do not yet have the necessary authority;
- Assist in the maintenance of the General Ledger, analyzing and reconciling particular accounts with supporting modules;
- Reconcile assigned General ledger balances on a regular timetable as set by section.
- Monitor, reconcile and follow up with RCs and COs Advances to Implementing Partners which are not in accordance with the policy.
- Prepare other regular finance indicators or reports as requested;
- Filing of supporting workpapers and documents as well as archiving.
- Timely preparation and review of payment vouchers based on proper supporting documents authorized by the budget owners and project managers;
- Prepare various reports on incomplete/unpaid vouchers and initiate follow-up actions;
- Proper control of the supporting documents for payments, accounts receivable and General Ledger journals;
- Approval of vendors in Atlas;
- Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; and other entitlements are duly processed;
- Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
- Timely response to requests to resolve financial data issues;
- Approval of Travel Requests as a back up to the Procurement Associate in HQS.
Ensures facilitation of knowledge building and knowledge sharing focusing on achievement of the following results:
- Assist with organization of training materials for the operations/ projects staff on Finance;
- Synthesis of lessons learnt and best practices in financial processes and procedures;
- Sound contributions to knowledge networks and communities of practice;
- Participate as a member UN Women's team in the ATLAS and IPSAS or other system development of UNDP and other UN (Atlas) agencies when requested.
- Actively participate in knowledge sharing and changes of duties with other staff in Finance Section, as requested by Chief of Accounts, to ensure that all duties have back up staff assigned and trained.
- Prepare RCA for yourself based on the work plan and ensure preparation and review meets established timelines.
Impact of Results:
- The key results have an impact on the overall efficiency in financial resources management and success in implementation of operational strategies. Accurate analysis and presentation of financial information enhances UN Women's credibility in use of financial resources and proper financial process management. The information provided facilitates management decision making.
Compétences
CORE VALUES / GUIDING PRINCIPLES
Integrity:
- Demonstrating consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.
Cultural Sensitivity/Valuing diversity:
- Demonstrating an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrating an international outlook, appreciating differences in values and learning from cultural diversity.
CORE COMPETENCIES
Ethics and Values:
- Demonstrating / Safeguarding Ethics and Integrity
Organizational Awareness:
- Demonstrate corporate knowledge and sound judgment
Developing and Empowering People / Coaching and Mentoring:
- Self-development, initiative-taking.
Working in Teams:
- Acting as a team player and facilitating team work
Communicating Information and Ideas:
- Facilitating and encouraging open communication in the team, communicating effectively
Self-management and Emotional intelligence:
- Creating synergies through self-control
- Conflict Management / Negotiating and Resolving Disagreements
Knowledge Sharing / Continuous Learning:
- Learning and sharing knowledge and encourage the learning of others
FUNCTIONAL COMPETENCIES
- Ability to perform a broad range of specialized activities related to financial resources management, including maintaining Accounts Receivables and Accounts Payables, and reporting.
- Ability to provide input to business processes re-engineering, implementation of new system.
- Ability to perform accurate work within specified timeframes.
- Ability to detail in all aspects of work.
- Strong IT skills
- Ability to provide input to business processes re-engineering, implementation of new system.
- Ability to travel for extended periods with planed work commitments is required.
- Strong communication skills and personable approach is required.
Qualifications et expériences requises
Education:
- Completion of high school (secondary education) is required.
- University degree in Accounting or Finance related topics is an advantage but not a requirement.
Experience:
- 7 years of progressively relevant finance work experience is required.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of database packages, working experience in web based ERP financial systems (i.e. SAP, PeopleSoft, Oracle, etc).
- Completion of UN Administrative Support Assessment Test (ASAT)
- Knowledge of IPSAS and/or IFRS is desirable.
- Completion of UN Women Accountancy & Finance Test required before taking up assignment.
Language Requirements:
- Fluency in English. Knowledge of any other UN language is an advantage.
Note:
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.
All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment
Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.