Important Notes: 

All necessary information including Complete Terms of Reference, Selection Criteria, and Annexes are found on the following link under Procurement Notice Number IC-11/12:

Proposals should be submitted to the following e-mail address no later than 19th of October 2012:
  • Applicants should download the application documents from the previously mentioned link from UNDP Saudi Arabia – Procurement notice web page, complete and sign them, and send the scanned copies to the email address above by or before the deadline of this post.
  • Applications with NO financial offer or MISSING required documents for the technical evaluation will NOT be considered for evaluation.
  • Applications WITHOUT Annex IV for submitting a financial offer instead of other format will not be considered due to the need of Annex IV for the ease of comparison of the received offers. All the necessary information for this post (TOR, Deliverables, Target dates, etc. are presented in the procurement notice documents) therefore, applicant MUST download it to apply for this post.
  • DO NOT send only CV to the Email account mentioned above WITHOUT Annex III, IV, Cover Letter and Methodology as it will considered as incomplete application.


Prince Sultan Fund (PSF) in Saudi Arabia was founded by HRH Prince Mohammed bin Fahd to support women small enterprises, as a financially independent non-profit organization, the fund provides technical and financial support to Saudi girls and women entrepreneurs.
The Fund’s original objectives are as follows:
  • Supporting women entrepreneurs through capacity development programmes and vocational training; and
  • Empowering Saudi women, as they become income earners and decision-makers in their households and communities.
Nonetheless, the prolonged phenomena of the national deficit in economic participation of Saudi women and youth over the past years, despite the momentous elevated educational levels and health accessibility, significantly affect national development and economic growth. This requires a distinctive approach in building women mentoring and coaching team to assist new women entrepreneurs.

Prince Sultan Bin Abdul Aziz Fund for Women Development Seeks a mentoring and coaching trainer to provide technical assistance to PSFW while undergoing the infrastructure process of its mentors and coaching team and to coach a selection of 5 – 10 chosen mentors.

Duties and Responsibilities

The Development/Expert consultant to provide technical assistance to PSFW while undergoing the infrastructure process of its mentors and coaching team.
Under the overall guidance of the Fund's Secretary General and under the direct guidance of the Fund's Executive Manager, the consultant shall provide substantive mentoring and coaching training and assist in selecting, building, advising and technical support to the selected team.
Specific focus on the Mentor Team, Liaison individuals/departments and centers, business protocol and etiquette. Adopting best practices regionally and internationally, within the parameters of cultural norms and values.
The consultant is expected to:
  • Build and develop the criteria, characteristics and responsibilities of the mentor.
  • Understand and clarify the difference between a Mentoring and coaching
  • Understand and clarify the challenge of mentoring and the different situations of mentoring
  • Understand and clarify how people learn best
  • Understand and clarify the areas of responsibility of a mentor
  • Understand  and clarify the Mentor’s role and the different parties
  • Understand and clarify the learning process: Shadowing
  • Understand and clarify the importance of giving a feed back on a task and the process
  • Facilitate the exploration of needs, motivations, desires, skills and thought processes to assist the individual in making real, lasting changes with new entrepreneurs.
  • Use questioning techniques to facilitate new entrepreneurs own thought processes in order to identify solutions and actions rather than takes a wholly directive approach
  • Support the new entrepreneurs in setting appropriate goals and methods of assessing progress in relation to these goals
  • Observe, listen and ask questions to understand the new entrepreneur's situation
  • Creatively apply tools and techniques which may include one-to-one training, facilitating, counseling & networking.
  • Encourage a commitment to action and the development of lasting personal growth & change.
  • Maintain unconditional positive regard for the new entrepreneurs, which means that the coach is at all times supportive and non-judgmental of the new entrepreneurs, their views, lifestyle and aspirations.
  • Ensure that new entrepreneurs develop personal competencies and do not develop unhealthy dependencies on the coaching or mentoring relationship.
  • Evaluate the outcomes of the process, using objective measures wherever possible to ensure the relationship is successful and the new entrepreneurs are achieving their personal goals.
  • Encourage new entrepreneurs to continually improve competencies and to develop new developmental alliances where necessary to achieve their goals.
A total of Three Weeks are required for the mission, which are broken down into activities as follows:
        Determine the criteria and set the structure to be followed by all the assigned mentors and coaches
        Project visits to existing and well reputed entrepreneurs to assist in primary selection. 
        Selection phase for potential coaches and mentors from actual entrepreneurs and staff the selected team.

Timeframe: 5 days. Responsible Party: Consultant and PSFW staff
        Development of mentoring and coaching training.
        Develop a manual to be used by the management of the fund stating the steps to be followed by staff to follow up through full performance of mentoring and coaching terms of reference.
        Designing course materials and other documents such as handouts, manuals and exercises.

Timeframe: One week home base. Responsible Party: Consultant
  • Ensuring the implementation of the mentoring and coaching training and activities for target group.
  • Supporting and coaching learners using learning technologies to deliver skills, each within her field of expertise and experience (food, services, banking etc…)
Timeframe: 6 days. Responsible Party: Consultant and PSFW staff, Mentors and entrepreneurs.
  • Evaluating the effectiveness of training program and learning outcomes, through on job assessment.
  • Timeframe: 2 days. Responsible Party: Consultant and PSFW staff.
  • Supporting and coaching learners using learning technologies to deliver skills;
Timeframe: Throughout mission
Selected documents to be studied by the consultant:
  • PSF Institutional and capacity assessment report.
The consultant will prepare a final report to cover the contents required by the mission TOR and agreed with UNDP during the specific design of the mission.
Reporting to UNDP Country Office:
The mission consultant will maintain in close contact with PSFW and will report to UNDP Saudi Arabia Country Office. Although the consultant should feel free to discuss any relevant matters with the PSFW   in relation to her assignment, and is not authorised to make any commitment on behalf of UNDP or the Government.

Payment Schedule:
  • 30% Upon arrival to Khobar.
  • 20% Upon certification by UNDP, submission of draft mission report and draft manual.
  • 50% Upon certification by UNDP of the mission final reports and manuals.


  • Job Knowledge and Technical Expertise: Demonstrates in-depth knowledge of international and Iraqi legislation, with a special emphasis on the electoral legislation; good knowledge of international electoral standards and practice, as well as of electoral processes in a transitional environment; able to provide mentoring and on-job training; establishes goals and priorities and is able to plan, coordinate and monitor own work plan; promotes a knowledge sharing culture; in-depth knowledge and practical experience in law drafting.
  • Communication: Speaks and writes clearly and effectively; is able to communicate complex technical issues and ideas in a clear and concise manner; listens to others, correctly interprets messages and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed; communicates with diplomacy and tact.
  • Client Orientation: Establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; focuses on impact and result for the client and responds positively to feedback; monitors developments inside and outside the clients’ environment to keep them informed, anticipate problems and identify opportunities.
  • Teamwork: Works collaboratively with colleagues to achieve goals and promotes good team spirit; possesses good interpersonal skills and maintains strong relationships with colleagues and partners; able to work in a multi-cultural, multi-ethnic, mixed gender environment with sensitivity and respect for diversity; recognizes and responds appropriately to the ideas, interests and concerns of others.
  • Conceptual innovation in the Provision of Technical Expertise: Actively seeks to improve programmes or services; offers new and different options to solve problems; promotes and persuades others to consider new ideas; has proven analytical and evaluative skills, and the ability to formulate solutions.

Required Skills and Experience


The (Female) Individual Consultant should possess the following minimum qualifications:
  • Advanced Degree in Gender, Development, Education, Human Rights and/or other relevant to the present assignment. Training Certification is a plus;
Work Experience:
  • At least 8-10 years of experience working in institutional training and capacity building in the area of management and strategic planning;
  • Relevant experience in the field of SME’s mentoring.
  • Excellent communication and writing skills in Arabic and English.
Other Qualifications:
  • Knowledge of learning methodology and capacity building experience within the development sector, including experience in areas such as capacity assessment, curricula development, course organization, training, and training impact evaluations;
  • Expertise in individual Mentor and coaching;
  • Commitment to mentoring;
  • Proven ability to develop manuals and guidelines to institutionalize best practices in capacity building;
  • Demonstrated ability to organize and facilitate stakeholder and focus group meetings;
  • Ability to work effectively with a diverse team of people, as well as proven team building skills;
  • Demonstrated working knowledge and training experience in the application of strategic planning to various sectors;
  • Experience in needs assessment, strategy development, and content fitting to the specific needs tailored to assessment;
  • Demonstrated knowledge of skills in team building, facilitation, consensus building, networking and negotiations;
  • Expertise in individual and institutional capacity building;
  • Proven experience in building training curricula and manuals;
  • Prior experience in similar technical assistance in areas related to SME’s capacity development and women empowerment, preferably some with organizations like the UN/UNDP;
  • Working experience in working in developing countries, in particular the Arab Region and/or the Arabian Gulf States; and
  • Understanding the Saudi Customs and Culture, understanding PSFW culture and norms (a plus).


Interested individual consultants must submit the following documents/information to demonstrate their qualifications:

Technical Proposal:
  •  Proposal Submission Form (Annex III).
  • Explaining why they are the most suitable for the work.
  • Provide a brief methodology on how they will approach and conduct the work.
  • Personal CV including past experience in similar projects and at least 3 references.
Financial Proposal (Annex IV).
  • Lump sum contracts
The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract).
Payments are based upon output, i.e. 100% of contract value will be paid upon delivery of the services specified in the TOR.
 In order to assist the requesting unit in the comparison of financial proposals, the financial proposal shall include a breakdown of this lump sum amount (including travel, per diems, and number of anticipated working days). The financial proposal shall be presented using the enclosed format of (Annex IV).

All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.
In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expense should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.
Individual consultants will be evaluated based on the following methodologies:
The award of the contract should be made to the individual consultant whose offer has been evaluated and determined as:
  • Responsive/Compliant/Acceptable, and
  • Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.
  • Technical Criteria weight; [70%]
    Financial Criteria weight; [30%]
Only candidates obtaining a minimum technical score of 70% points would be considered for the Financial Evaluation.
For details of evaluation criteria you need to check bidding documents on above link.