Summary of Key Functions:
? Ensuring strategic direction of operations
? Financial resources management and supervision of the Finance team
? Human Resources Management and supervision of the HR team
? Efficient procurement and logistical services and supervision of the Procurement team
? Information and communication management and supervision of ICT Assistant
? Common services organization and management, establishment of partnerships with other UN Agencies 1. As a member of the office management team, ensures the strategic direction of operations focusing on achievement of the following results:
-Full compliance of operations with UN WOMEN rules, regulations and policies, implementation of corporate operational strategies, establishment of management targets and monitoring of achievement of results.
- Establishment of collaborate arrangements with potential partners, a client relationship management system for resource mobilization purposes and appropriate operational partnership arrangements.
- Regional Office business processes mapping and establishment of internal standard operating procedures in finance, human resources management, procurement, logistical and ICT services.
- Constant monitoring and analysis of the operating environment, timely readjustment of the operations, advice on legal considerations and risk assessment.
- Knowledge building and sharing with regards to management and operations in the office, organization of the operations staff trainings, synthesis of lessons learnt/best practices, and sound contributions to UN WOMEN knowledge networks and communities of practice.
2. Ensures effective and accurate financial resources management and supervision of the Finance team focusing on achievement of the following results:
- Proper planning, expenditure tracking and audit of financial resources, including extra-budgetary income in accordance with UN WOMEN rules and regulations.
- Performance of Manager Level 2 role in Atlas for voucher.
-Organization of cost-recovery mechanisms for services provided to Country Programs and projects, including ensuring preparation of proforma invoices.
- Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UN WOMEN staff at HQ of the results of the investigation when satisfactory answers are not obtained.
3. Ensures strategic human resources management and supervision of the HR team focusing on achievement of the following results:
- SRO compliance with corporate human resources policies and strategies.
- Optimal staffing of the office and projects.
-Provide advice and support to the RPD and guidance to staff on the interpretation and application of Staff Regulations, Rules and associated policies, instructions and guidelines.
- Maintain close contact with UNDP Offices in the Region to ensure coordination on HR administration of staff as well as other matters of concern.
- Oversight of recruitment processes in accordance with UN WOMEN rules and regulations, appropriate use of different contractual modalities, contracts management, OM performing the function of HR Manager in Atlas.
- Establishment and maintenance of the proper performance management and staff development systems. Implementation of the Universal Access strategy on learning ensuring access of the staff to role appropriate learning activities.
4 Ensures provision of efficient procurement and logistical services and supervision of the Procurement team focusing on achievement of the following results:
- SRO compliance with corporate rules and regulations in the field and elaboration of the SRO procurement strategies including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement promotion and introduction, performance measurement.
-Elaboration of the SRO contract strategy including tendering processes and evaluation, managing the contract and contractor, legal implications. Oversight of procurement processes and logistical services in accordance with UN WOMEN rules and regulations, OM acting as Manager Level 2 in Atlas for Purchase orders approvals.
- Proper management of UN WOMEN assets, facilities and logistical services.
5. Ensures forward-looking information and communication management and supervision of ICT team focusing on achievement of the following results:
- Use of Atlas functionality for improved business results and improved client services.
- Identification of opportunities and ways of converting business processes into web-based systems to address the issues of efficiency and full accountability.
- Maintenance of a secure, reliable infrastructure environment for ICT and adequate planning for disasters and recoveries.
-Identification and promotion of different systems and applications for optimal content management, knowledge sharing, information provision and learning including e-registry, web-based office management system, etc.
6. Ensures proper common services organization and management, establishment of partnerships with other UN Agencies focusing on achievement of the following results:
- Establishment of common services, maintenance of coordinating machinery to ensure integrated activities on common services and implementation of the UN reform.
- Elaboration of the strategic approach for implementation of common services in line with the latest developments in common services and the best practices.
- Proper planning and tracking of common services budget and of Agencies contributions to the common services account.
Impact of Results
The key results have an impact on the success of country programme within specific areas of cooperation. In particular, the key results have an impact on the design, operation and programming of activities, creation of strategic partnerships as well as reaching resource mobilization targets.
|
