Background

Under the overall guidance of DRR and direct supervision of the Assistant Resident Representative (O), the HR Analyst ensures effective delivery of HR services in the Country Office. He/she interprets and applies HR policies, rules and regulations, implements internal procedures and provides solutions to a wide spectrum of complex HR issues. The HR Analyst promotes a collaborative, client-oriented approach and contributes to the maintenance of high staff morale.

The HR Analyst works in close collaboration with the Business Development, Programme, Operations and project teams in the CO and UNDP HQ staff ensuring successful CO performance in HR management.

Duties and Responsibilities

Provides support to the implementation of HR strategies and policies focusing on achievement of the following results:

 

• Full compliance of HR activities with UN rules and regulations, UNDP policies, procedures and strategies; effective implementation of the internal control, analysis of parameters in support of proper design and functioning of the HR management system.
• CO HR business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in HR management
• Analysis and elaboration of proposals on the strategic approach to recruitment in the CO, proper use of contractual modalities, forecast of the staffing needs, performance evaluation and staff career development management.

• Management of recruitment processes including job descriptions, vacancy announcement, and screening of candidates, organization and participation in the interview panels.
• Prepare files and preliminary review of submissions to the Compliance Review Panel (CRP).
• Management of contracts in and outside Atlas. Monitoring and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.
• Management of International staff entitlements and position funding delegated to the HR Unit.
• Development and management of rosters and track record for Service Contract holders and consultants for future reference/employment.
•  Support hiring of Independent Consultants in close collaboration with the Procurement unit.
• Provide strategic HR support to the ARR (O) related to all operational processes.
• Liaise closely with other operations staff on business processes as it relates to processes involving multiple units together with the HR functions. These include but not limited to Payroll, staff and consultant related hiring and procurements
• Overseas leave management.

• Analysis of requirements and elaboration of the protocol for performance appraisal process, facilitation of the process.
• Active participation in the CO learning team.
• Elaboration of proposals on and implementation of strategic staffing policies in line with career development.
• Support to the UN Cares initiative as it relates to staff wellbeing and professional HR management.
• Support to the Staff Association both within UNDP and the inter-agency one.

• Organization and coordination of comprehensive and interim local salary, hardship and place-to-place surveys in coordination with the supervisor.

• Participation in the organization and conduct of training for operations/ programme staff on HR issues.
• Synthesis of lessons learned and best practices in HR.
• Sound contributions to knowledge networks and communities of practice.

Competencies

•  Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders
  

• Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
• Documents and analyses innovative strategies and new approaches
  

• Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Analyzes the requirements and synthesizes proposals
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments

• Researches and documents ‘best practices’ in organizational change and development within and outside the UN system

• Maintains information/databases on system design features
• Develops simple system components

• Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
• Actively supports the interests of the client by making choices and setting priorities to meet their needs

• Gathers, analyzes and disseminates information on best practice in accountability and results-based management systems
• Monitors the implementation of corporate accountability and results-based management systems and makes recommendations to enhance performance of business units
  

• Demonstrating/safeguarding ethics and integrity 
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making

Required Skills and Experience

Education:

• Master’s Degree or equivalent in HR, Business Administration, Public Administration or related field.

Experience:

• Minimum 2 years of relevant experience at the national level in providing HR advisory services and/or managing staff and operational systems.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.

Language Requirements:

• Fluency in the UN language and national language of the duty station.