Logistics Assistant – MDG Movement Brazil 2015


Location : Brasília, BRAZIL
Application Deadline :30-Dec-12 (Midnight New York, USA)
Type of Contract :Service Contract
Post Level :SB-3
Languages Required :
Starting Date :
(date when the selected candidate is expected to start)		01-Feb-2013

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background
Despite the excellent progress presented by Brazil so far for the achievement of the Millennium Development Goals (MDGs) as measured by national averages, significant challenges persists when statistics are disaggregated by gender, ethnicity, region showing that an additional effort is needed to guarantee that the MDGS are achieve by all. The project objective is to contribute to turn the MDGs a reality for all the Brazilian citizens, as a minimum human rights agenda. The project strategy is to coordinate and boost the action of partner agencies regarding the MDGs by production of knowledge with disaggregated data on the progress towards MDGs, monitoring of results, permanent advocacy and mobilization at local level, and capacity development for public management, civil society and private sector to implement solutions that lead to the progress in the achievement of the MDGS in their localities.

The Logistics Assistant will work in close collaboration with UNDP Country Office and General Secretariat of the Presidency of Republic as required, supporting events and missions and exchanging information.


Duties and Responsibilities
Summary of Key Functions: 

- Logistic support to events in general (meetings, seminars and missions) 
- Support to knowledge building and knowledge sharing

1. Provides effective logistic support focusing on achievement of the following results: 
- Organization of meetings, conferences, events and workshops; 
- Make travel arrangements; 
- Control emission of air tickets and monitoring cases of cancelation and refunds to the project; 
- Maintain proper control of supporting documents to payments and financial reports; 
- Maintain schedules and calendars; 
- Arrange and confirm appointments; 
- Manage flow of information internally; 
- Support project’s administrative routines when necessary; 
- Perform other related to duties as required.

2. Ensures facilitation of knowledge building and knowledge sharing, focusing on the performance of the following tasks and achievement of the following results: 

- Participation in the trainings and courses. 
- Contribute to knowledge networks and communities of practice.

Impact of Results
The key results have an impact on the overall efficiency of the project’s strategy on dissemination of MDGs.


Competencies
Corporate Competencies:

Demonstrates commitment to UNDP’s mission, vision and values 
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

Knowledge Management and Learning 
Shares knowledge and experience 
Active works towards continuing personal learning

Development and Operational Effectiveness 

Ability to perform a variety of standard tasks related to Results Management, including screening and collecting of programme documentation, data entering and provision of information 
Good organization skills 
Ability to deal with bureaucratic tasks 
Communication skills – oral and written 
Interpersonal skills and ability to deal with different stakeholders

Leadership and Self Management 

Focuses on result for the client and responds positively to feedback 
Consistently approaches work with energy and a positive, constructive attitude 
Demonstrates openness to change and ability to manage complexity 
Flexibility to perform a variety of duties


Required Skills and Experience

Please, fill with details and complete data all the required information in the Personal History Form: http://www.pnud.org.br/arquivos/p11.doc  (check bellow how to submitt application)

ATTENTION! Only applications made on UNDP Personal History Form - P11 and submmited on time in the UNDP Jobs System will be examined.

Education
Secondary education. University Degree in Human Sciences would be desirable, but it is not a requirement.

Experience
2 years providing relevant logistic support related to the activities described in the TOR;
Experience in the organization of meetings and conferences;
Experience in the usage of computers and office software packages;
Experience with ATLAS and handling of web-based management systems is highly desirable;
Previous working experience with the United Nations or any of its initiatives is an asset.

Language Requirements
Fluency in Portuguese. Working knowledge  in English is not required; however is highly desirable.

Important:
- The candidate must have Brazilian nationality or be legally authorized to work in Brazil;
- UN is committed to achieving workforce diversity in terms of gender, individuals from minority groups, indigenous groups, afro-descendants and persons with disabilities are specially encouraged to apply

SUBMISSION OF APPLICATIONS:
Click "Apply Now". After filling the fields and clicking in "Submit Application", you MUST attach in the next page (upload resume) the UNDP Personal History Form - P11 (instead of your CV).

The P11 can be found in: http://www.pnud.org.br/arquivos/p11.doc  

Only applications made on UNDP Personal History Form - P11 and submmited on time in the UNDP Jobs System will be examined.

All applications will be treated with the strictest confidence. Due to the volume of applications received, receipt of applications cannot be acknowledged individually. Only short-listed applicants will be contacted.



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