UN WOMEN Jobs - 34863- 34863 - UNWOMEN Programme Assistant (for Indonesia

34863 - UNWOMEN Programme Assistant (for Indonesian nationality only) - Jakarta, Indonesia

Publicado en nombre de

UN WOMEN

Localidad :

Jakarta, Indonesia

Tipo de contrato :

Service Contract

Fecha de comienzo del contrato :

Fecha límite de postulación :

20-Jan-13 (Medianoche Nueva York, Estados Unidos)

Nivel de puesto :

SC-5

Duración del contrato inicial :

Idiomas requeridos :

Inglés

Duración esperada del puesto :

12 months

El PNUD está comprometido con lograr la diversidad de su personal en términos de género, nacionalidad y cultura. Se alienta por igual a las personas que pertenecen a grupos minoritarios, a pueblos indígenas o que tienen alguna discapacidad a presentar su candidatura. Todas las solicitudes se tratarán con la mayor confidencialidad. UNDP no tolera la explotación y el abuso sexual, ningún tipo de acoso, incluido el acoso sexual, ni la discriminación. Por lo tanto, todos los candidatos seleccionados serán sometidos a una rigurosa verificación de referencias y antecedentes.

Antecedentes

UN Women, established by GA Resolution 64/289, and became operational on 01 January 2011, has its vision of a world where women and men have equal opportunities and capacities, where women are empowered and where principles of gender equality are firmly embedded in all efforts to advance development, peace and security. The fundamental objective of UN Women is to enhance national capacity and ownership to enable national partners to formulate gender responsive laws and policies and to scale up successful strategies to deliver on national commitments to gender equality. The UN Women focus will be in five thematic priorities: (1) expanding women's voices, leadership and participation; (2) ending violence against women; (3) strengthening the implementation of the women, peace and security agenda; (4) enhancing women's economic empowerment; (5) making gender equality priorities central to national, local and sectoral planning and budgeting at all levels.

The work of UN Women in Indonesia is informed by the Strategic Plan of UN Women 2011-2013 and the Country Strategy 2011-2015. The Indonesia Country Strategy centers around expanding support to the Government of Indonesia with strengthened technical support towards: a) enhancing institutional capacity to take forward the agenda of gender equality and women’s empowerment; and b) strengthening gender responsive legal frameworks and access to justice for women. Thematically, the Indonesia Country Strategy would focus on women’s economic rights and security, expansion of political and democratic spaces for women, women, peace and security, elimination of violence against women, and gender and HIV/AIDS.

In support of our work in Indonesia, UN Women is strengthening its administration and operation unit to perfom high quality support and to meet range of services required to ensure effectiveness and efficiency of in-country programme implementation.

Deberes y responsabilidades

Tasks and Responsibilities

Under the overall supervision of the Officer-in Charge UN Women Indonesia, the Programme Assistant provides programme support services ensuring high quality, accuracy and consistency of work.

Summary of Key Functions:
• Supports implementation of UN Women Indonesia Country Strategy
• Support to implementation of country programmes, projects and initiatives
• Support to resource mobilization
• Support to knowledge building and knowledge sharing

Key functions of the Programme Assistant include:

1. Supports implementation of Country Strategy through the following tasks:

• Collection, analysis and presentation of information for identification of areas for support and programme formulation/implementation in line with the Country Strategy.
• Assist in the preparation of project/programme budgets, preparation of contracts and other administrative documents for implementation of programme activities.
• Assist in reviewing project financial reports/proposals from partners and preparation of information for programme/donor reports as part of monitoring and evaluation.
• Maintain an effective office filing system, both hard and soft versions; maintain an effective tracking system for contracts.
• Assisting in making travel arrangements for programme staff

2. Providing effective support to implementation of programme/project activities. In specific:
• Create projects for input into Atlas, preparation of budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of a project.
• Tracking of delivery rate of projects, review of budgets of projects and financial reports submitted by partners.
• Coordinate programme and administrative matters related to the organization of meetings, workshops and conferences including contracting vendors and organizing logistics.

3. Supports resource mobilization focusing on achievement of the following results:
• Review of contributions agreement.

4. Supporting knowledge building and knowledge sharing focusing on achievement of the following results:
• Participation in the trainings for the operations/ projects staff on programme.
• Support development and dissemination of knowledge products and other communications materials, including coordination of design/layout and printing.
• Preparing reports monographs as required by the programme.
• Other tasks as assigned by the Country Programme Manager

5. Responsible for other tasks assigned by Officer-in-charge of UN Women.

Competencias

Functional Competencies:
Level 1.1: Support the preparation of information for advocacy
• Identifies relevant information for advocacy for a variety of audiences

Results-Based Programme Development and Management

Level 1.1: Contributing to results through provision of information
• Provides information and documentation on specific stages of projects/programme implementation

Building Strategic Partnerships

Level 1.1: Maintaining information and databases
• Analyzes general information and selects materials in support of partnership building initiatives

Innovation and Marketing New Approaches

Level 1.1: Implementing processes and uses products
• Documents and tracks innovative strategies/best practices/new approaches

Resource Mobilization (Field Duty Stations)

Level 1.1: Providing information for resource mobilization strategies
• Maintains information/databases on potential and actual donors
• Maintains database of project files
• Provides data and information needed for preparation of project documents

Promoting Organizational Learning and Knowledge Sharing

Level 1.1: Basic research and analysis
• Researches best practices and poses new, more effective ways of doing things

Job Knowledge/Technical Expertise

Level 1.1: Fundamental knowledge of processes, methods and procedures
• Understands the main processes and methods of work regarding to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Demonstrates good knowledge of information technology and applies it in work assignments

Global Leadership and Advocacy for UN WOMEN’s Goals

Level 1.1: Research and analysis
• Identifies relevant information for advocacy for UN WOMEN’s goals for a variety of audiences

Client Orientation

Level 1.1: Maintains effective client relationships
• Reports to internal and external clients in a timely and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
• Responds to client needs promptly

Core Competencies:
• Demonstrating/safeguarding ethics and integrity
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making

Habilidades y experiencia requeridas

Qualifications
- University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences or relevant field.
- Minimum 5 years of relevant programme or administration experience is required at the national or international level.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc)
- Previous experience of working with any agency dealing with migration/ human trafficking/ women and child rights issues or production of dissertation on these issues for academic purpose will carry added value but not a requirement.
- Fluency in English and Bahasa Indonesia is required.

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11

Female candidates are encouraged to apply

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.

STS number : S13010003