Historique
Under the guidance and direct supervision of the UN Coordination Officer and direct supervisor, the UN Coordination Associate provides assistance to the execution of services in the Office of the UN Resident Coordinator by managing data and providing support to UN activities implementation. The UN Coordination Associate promotes a client-oriented approach.The UN Coordination Associate can supervise clerical and support staff of the Programme Unit. The UN Coordination Associate works in close collaboration with the operations, programme and project teams of the UN Agencies for resolving complex UN programme-related issues and exchange of information.
Devoirs et responsabilités
Ensures effective support in preparation and implementation of country programming processes and products, including UNDAF and instruments of Delivering as One focusing on achievement of the following results:
- Collection and presentation of background information for various country programming processes and products, including UNDAF and instruments of Delivering as One.
- Design and maintenance of UN Country Team databases.
- Provision of assistance to inter-agency working groups and committees.
- Any other tasks as required within this area of responsibility.
Supports preparation and implementation of the RC Work Plan focusing on the achievement of the following results:
- Preparation of proposals for funding inputs to the RC Work Plan/ reports.
- Secretarial and logistical support for UN Country Team Retreats and UNCT Meetings.
- Proper control of the supporting documents for payment from the Support to the Resident Coordination (SRC) fund and other funds for UNCT activities.
- Review of the RC funds expenditures and reporting to the direct supervisor. Preparation of required budget revisions drafts.
- Upon delegation of responsibility, preparation of vouchers and requisitions in Atlas.
Provides support to effective advocacy of UN activities in close consultation with UNIC and the information / communication focal points of the UN system focusing on the achievement of the following results:
- Maintenance of information on UN system activities.
- Support to maintenance of the UN website.
- Preparation of public information materials as requested.
- Any other tasks as required within this area of responsibility.
Provides support to the implementation of the resource mobilization strategy focusing on achievement of the following results:
- Collection and presentation of information on donors and maintenance of donors’ database.
- Track and reporting on mobilized resources for UNDAF implementation.
- Provision of technical and logistical support to missions of agencies without field representation.
- Any other tasks as required within this area of responsibility.
Ensures facilitation of knowledge building and management focusing on achievement of the following results:
- Synthesis of best practices and lessons learnt on coordination.
- Sound contributions to knowledge networks and communities of practice.
- Organization of trainings to UN staff on coordination issues.
- Any tasks as required within this area of responsibility.
Compétences
Functional Competencies:Advocacy/Advancing a Policy-Oriented Agenda (For UN Coordination)
- Identifies relevant information for advocacy for a variety of audiences
- Makes research of contacts in the media, government, private sector, donors, other agencies, civil society in other stakeholders for UN’s advocacy efforts
- Provides information and documentation on specific stages of projects/programme implementation
- Provides background information to identify opportunities for project development and helps drafting proposals
- Analyzes general information and selects materials in support of partnership building initiatives
- Maintains databases of donor information
- Tracks and reports on mobilized resources
- Responds positively to new approaches
- Records information on donor contributions/funding in a timely, organized and accessible manner
- Researches best practices and poses new, more effective ways of doing things
- Documents innovative strategies and new approaches
- Understands the main processes and methods of work regarding to the position
- Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
- Strives to keep job knowledge up-to-date through self-directed study and other means of learning
- Demonstrates good knowledge of information technology and applies it in work assignments
- Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments
- Identifies relevant information for advocacy for UN’s goals for a variety of audiences
- Maintains a network of contacts in the media and civil society, for use in UN’s advocacy efforts
- Support the identification of opportunities for advocating for UN’s mandate
- Reports to internal and external clients in a timely and appropriate fashion
- Organizes and prioritizes work schedule to meet client needs and deadlines
- Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
- Responds to client needs promptly
- Demonstrating/safeguarding ethics and integrity
- Demonstrate corporate knowledge and sound judgment
- Self-development, initiative-taking
- Acting as a team player and facilitating team work
- Facilitating and encouraging open communication in the team, communicating effectively
- Creating synergies through self-control
- Managing conflict
- Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
- Informed and transparent decision making
Qualifications et expériences requises
Education:- Secondary Education.
- University Degree or equivalent in Economics, Social Sciences, International Relations, Political Sciences or related field would be desirable, but it is not a requirement.
- 6 years of progressively responsible administrative or programme experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.
- Fluency in English and Russian language. Knowledge of Kyrgyz is an asset.
Applications without UNDP Personal history form (P.11) will not be considered. Please download P.11 form from http://www.undp.kg/en/operations/human-resources