UNDP Jobs - 35055- Admin and Finance Assistant

Admin and Finance Assistant - Promoting Access to Justice and Human Rights in Bangladesh Project (Only Bangladeshi nationals are eligibel to apply)

Location :

Dhaka, BANGLADESH

Type of Contract :

Service Contract

Starting Date :

01-Mar-2013

Application Deadline :

02-Feb-13 (Midnight New York, USA)

Post Level :

SB-2

Duration of Initial Contract :

Initially One yearw ith posiibility of Extension

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Strengthening the formal justice system and the rule of law is a priority for the Government of Bangladesh. There is increasing demand for improvements in the administration of timely, affordable, and accessible justice. Improved access to justice for all requires a solid legal framework consistent with the Bangladesh Constitution and international treaties and conventions to which Bangladesh is a party. In recent years a number of important pieces of legislation have been modernized, however, much of the colonial era legislative framework remains. In particular, many of the key laws related to the administration of justice need to be reviewed, consulted and amended to address the large case backlogs in the Judiciary. As such, the Access to Justice Project will continue its efforts to support the Ministry of Law, Justice and Parliamentary Affairs during the period of July, 2012-June, 2014 to strengthen legal reform processes, make the legislative drafting process more inclusive and build capacity to produce high-quality legislation in a planned manner. During the extension period the project will focus on legal reform and strengthening the law making process; establishing a treaty desk to monitor compliance with Bangladesh’s international obligations; completing translation of 22 Laws related to access to justice from Bangla into English and English into Bangla and supporting the Law Commission with public policy debate on legislative reform. Initiatives like these will provide a sustainable foundation to improve access to justice to the public. The project will focus on two outputs:
1. Strengthened institutional capacity to undertake prioritized, inclusive and higher quality legislative reform
2. Strengthened institutional capacity to provide advice on international treaties, conventions and international legal affairs.

In carrying out her/his responsibilities, s/he will prepare all project budget and expenditures, inventory fo project FF&E and will also closely work with UNDP procurement, Finance Unit, Programme cluster, Government officials, private sector, non-government and civil society organisations.

Duties and Responsibilities

The Admin and Finance Assistant Officer will work under the direct supervision and guidance of the Chief Technical Adviser. S(h)e will support effective implementation of the project and timely achievement of its objectives. Major functions will involve the following:

Prepare periodic accounting records, maintain delivery records and make programme transactions using UNDP provided software:
Maintain Inventory of programme assets;
Logistic support to workshop/seminar and other programme activities
Provide assistance to Project Officer to prepare draft budget revisions, shadow budgets, budget reprisal, cost sharing and other financial and accounting reports;
Provide assistance to Project Officer to make disbursement from petty cash and maintains expenditure statement, cashbook, bank register, etc;
Provide assistance to Project Officer to monitor of timely submission of reports;
Prepare financial requests and expenditure statement as and when required; and
Responsible for any other job as assigned by the Supervisor

Competencies

Corporate Competencies:

Promotes UN's Values and ethical standards (tolerance, integrity, respect, results orientation, impartiality)
Displays cultural, gender, religion, race, nationality and sensitivity and adaptability
Demonstrates integrity by modelling in the UN's values and ethical standards (human rights, peace, understanding between people and nations, tolerance, integrity, respect, results orientation, UNDP core ethics, impartiality,

Functional Competencies:

Management and Leadership

Consistently approaches work with energy and a positive, constructive attitude
Builds strong relationship with clients, focuses on impact and result for the client and responds positively to feedback, timely responses to queries
Demonstrates good oral and written communication skills
Demonstrates openness to change and ability to manage complexities
Demonstrates strong administrative skills and result oriented approach to work
Provides inspiration and leadership to project staff as well as all the partners.

Development and Operational Effectiveness

Ability to engage with high ranking UNDP Managers, Government Officials and international donor community and provide policy advisory support services
Ability to identity opportunities, conceptualize and develop project reports
Ability to effectively support in strategic planning, results-based management and reporting
Ability to implement new systems and affect staff behavioural/attitude change
Ability to undertake result based management and reporting

Knowledge Management and Learning

Promotes knowledge management and a learning environment in the office through leadership and personal example, excellent knowledge of capacity building theory and the application of methodology, good understanding of capacity assessment methodologies, excellent ability to identify significant capacity building opportunities, ability to get capacity building, excellent ability to demonstrate national capacities building (mastery of the tools and their application)
Excellent communication skills (written and oral)
Display understanding of the relevant contemporary ICT tools and continuously act towards personal capacity building

Required Skills and Experience

Education:

Minimum Bachelor degree and technical expertise in financial management/accounting

Experience:

Minimum 2 years of experience in Accounting,
Experience in finance and budget preparation and reporting for UNDP or Government or equivalent.
Experience in handling project petty cash;
Experience in preparing financial reports;
Experience in proper project administration and filing;
Good knowledge of government systems, departments, CSOs, NGOs; and
Experience of managing logistics and financial resources in organizing workshop/seminars;
Fluency in written and spoken English and Bangla