Background

Duties and Responsibilities

• Supports the work of the UNW Project Coordinators as necessary in implementing and monitoring activities under the programme,
• Assists in the preparation of field visits, special events, coordination of meetings, Project Coordinator’s missions, including the development of background materials and other relevant reports and documentation;
• Ensures logistics are properly undertaken pertaining to the organization of workshops, seminars, events, and other activities, and prepares relevant budgets and participant lists;
• At the direction of the Project Coordinators drafts routine correspondence, and translates as necessary,
• Provides translation from English to Turkish or vice versa
• Maintains ongoing contact with partners, including government, civil society organizations, international organizations, UN agencies, and donors. Assists the Project Coordinators monitoring and evaluating the performance of partners under contracts/agreements with UN Women
• Monitors media coverage for information and articles pertaining to UNW’s scope of interests and programming, and regularly updates the supervisors on the development.
• Provides assistance in relation to any preparatory work related to new UN programmes, in which UN Women is a leader or participates as a partner
• Performs any other tasks assigned by Project Coordinators and Sub-Regional Office in Bratislava.

• Supports day-to-day administrative work related to the smooth running of the UNW office, including oversight of communications/electronic/IT systems, and the coordination of meetings, note taking and follow-up
• Supports and coordinates all logistics related to staff travel such as lodging, transportation and prepares Travel Authorizations and ensures Travel Claims are properly filled and original documents kept on file
• Receives and approves invoices for purchased goods and services and submits them to the Sub-Regional Office for payments in a timely manner. Ensures that correct information on vendors is provided to the SRO. Ensures all original financial records are kept on file, including both vendor and partner contracts and documentation.
• Manages petty cash and attends to small value procurement of office supplies, stationery, and ensures timely re-order of stock. Prepares requisitions to the Sub-Regional Office for purchase orders above $500.
• Keeps and updates annual leave and absence monitoring records.
• Manages electronic /manual registry of all correspondence received, ensures correct distribution, monitors and tracks correspondence to ensure responsiveness. Creates and manages the filing system for the project office.
• Provides general advice and information on UN rules and regulations and ensures that all operations are in compliance with these rules/regulations. At the direction of the supervisor drafts correspondence on various issues, and manages the office filing system.

Competencies

• Demonstrates integrity by modeling the UN’s values and ethical standards,
• Promotes the vision, mission, and strategic goals of UNDP, and partner organizations,
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability,

• Good knowledge of project cycle management,
• Promotes team work, contributes towards building team consensus,
• Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Good teamwork skills
• Demonstrates good oral and written communication skills both in Turkish and English
• Demonstrates openness to change and ability to manage complexities
• Remains calm, in control and good humored even under pressure 

• Good knowledge of the Results Management
• Good ICT skills, knowledge of ERP systems
• Ability to implement new systems and affect staff behavioral/ attitudinal change

Required Skills and Experience

• University degree (social, political science or related subjects) with supplemental training in gender issues, administration and finance;

• At least 4 years of relevant work experience. Experience in working with international organizations and supporting similar programmes are considered an asset.
• Experience of using ATLAS is an asset.

Language Requirements:

• Proficiency in Turkish and English, both written and verbal. Other languages of the region are an asset.

• Teamwork, a collaborative spirit and the ability to inspire and motivate others to achieve established goals are considered an asset.
• Ability to multi-task and work under pressure in taxing situations without losing focus on the objectives and priorities;
• Ability to respect individual/cultural differences;
• Capacity to respond constructively to feedback and correction;
• Client-oriented readiness to provide support based on knowledge about the needs of counterparts.
• Excellent computer skills (with, at the very least: MS Word, Excel, and Power Point).
• Willing to travel.