UNDP Jobs - 35443- Driver/Clerk

Driver/Clerk

Location :

Port Moresby, PAPUA NEW GUINEA

Type of Contract :

Service Contract

Starting Date :

01-Apr-2013

Application Deadline :

22-Feb-13 (Midnight New York, USA)

Post Level :

SC-2

Duration of Initial Contract :

1 year

Languages Required :

English

Expected Duration of Assignment :

1 year with possible extension

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the guidance and supervision of the Operations Manager and direct supervisor, the Driver/Clerk provides reliable and safe driving services ensuring high accuracy of work. The Driver/Clerk demonstrates a client-oriented approach, high sense of responsibility, courtesy, tact and the ability to work with people of different national and cultural backgrounds.

The Driver/Clerk provides driving services to the operations and programme staff in the CO, Consultants and Experts and UN staff on mission.

Duties and Responsibilities

Ensures provision of reliable and secure driving services and supporting the administrative services by a) driving office vehicles for the transport of authorized personnel and delivery and collection of mail, documents and other items and b) meeting official personnel and visitors at the airport, visa and customs formalities arrangement when required.
Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports and proper use of the other office resources.
Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.
Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts.
Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.
Provides logistical support:
Photocopying and duplication services
Assist with office filing
Packaging/packing of material received for dispatch
Other duties as required

Competencies

Functional Competencies:

Operational Effectiveness

Ability to perform a variety of repetitive and routine tasks and duties
Ability to review data, identify and adjust discrepancies
Ability to handle a large volume of work possibly under time constraints
Good knowledge of administrative rules and regulations
Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service
Ability to organize and complete multiple tasks by establishing priorities
Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repair (for Driver/Clerk)
Demonstrates excellent knowledge of protocol (for Driver/Clerk)
Demonstrates excellent knowledge of security issues (for Driver/Clerk)

Managing Data

Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases
Thoroughly and methodically collects, verifies and records data demonstrating attention to detail and identifying and correcting errors on own initiative
Transmits file data; creates and generate queries, reports and documents utilizing databases, spreadsheets, communications and other software packages with speed and accuracy
Interprets data, draws conclusions and/or identifies patterns which support the work of others

Managing Documents, Correspondence and Reports

Creates, edits and presents information (queries, reports, documents) in visually pleasing, clear and presentable formats such as tables, forms, presentations, briefing notes/books and reports using advanced word processing and presentation functions and basic database and spreadsheet software
Ability to produce accurate and well documented records conforming to the required standard

Planning, Organising and Multi-Tasking

Organises and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
Plans, coordinates and organises workload while remaining aware of changing priorities and competing deadlines
Demonstrates ability to quickly shift from one task to another to meet multiple support needs
Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support
Promoting learning and knowledge management/sharing is the responsibility of each staff member.

Required Skills and Experience

Education:

Secondary Education. Valid Driver’s License.

Experience:

2 years’ work experience as a Driver/Clerk; safe driving record; knowledge of driving rules and regulations and skills in minor vehicle repair and clerical experience.
Experience in office filling and other administrative related activities is an advantage.

Language Requirements:

Fluency in the language of the duty station, knowledge of the UN language of the duty station.