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Many of UNDP's relationships with countries and territories on the ground exceed 60 years. Find details on our successes and ongoing work.
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|Location :||New York, UNITED STATES OF AMERICA|
|Application Deadline :||20-Mar-13 (Midnight New York, USA)|
|Type of Contract :||FTA Local|
|Post Level :||GS-6|
|Languages Required :||English|
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||One Year|
|Expected Duration of Assignment :||One Year|
All posts in the GS categories are subject to local recruitment.
Internally advertised General Service (GS) fixed-term appointment (FTA) positions located in Headquarters are open to GS staff members currently serving in New York/Washington D.C. who hold a UNDP permanent or FTA who are either US Permanent Residents, US citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York or Washington, DC.
Externally advertised GS fixed-term appointment and temporary appointment (TA) positions located in New York/Washington D.C. are open to candidates who are either US Permanent Residents, US Citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York or Washington, DC.
Current UNDP GS staff serving outside of HQ must meet the eligibility criteria stated above prior to their application.
Selected candidates who meet the above mentioned eligibility criteria are responsible for their own travel and/or relocation costs.
Selection to GS fixed-term appointment positions at Headquarters requires passing a UN administered clerical test (ASAT).
Applicants under serious consideration for short-listing of posts requiring accountancy and finance skills, must take the UNDP Accountancy and Finance Test (UNDP AFT) prior to short-listing.
UNDP's People Centred Strategy (PCS) requires all areas of OHR/BOM to work seamlessly in delivering a unified, coordinated platform to effective HR services. This integrated service platform is grounded in a high quality operational support function lead by the Operations Advisor and the Operations team. Under the overall guidance and supervision of the Operations Advisor and working within the team of Operations the Administrative Associate is responsible for: 1. Assist the Operations Advisor to provide direct support in all critical areas of Operations Management work and ensures the implementation of Internal Control Framework (ICF) of UNDP within OHR which will ensure the accountability of operations within OHR. 2. Perform the administrative functions for OHR including critical business reporting, carry out procurement functions as necessary and responsible for the office asset focal point and management, inventory, travel and logistics requirements as well as registry support while ensuring the information flow and management within the Operations Team and with Office of Human Resources (OHR) and clients. 3. Deliver a series of essential ongoing operational OHR services to all UNDP staff which includes the Long Serving Award scheme (LSA), distribution of UN tax cheques and correspondences related to UN LPs.
The Administrative Associate works in close collaboration with the staff in different OHR units in New York and Copenhagen to exchange information and ensure consistent delivery of services.
Duties and Responsibilities
Functions/Expected Key Results:
Provide essential support to the Operations Advisor in all critical areas of Operations Management work and ensures the implementation of Internal Control Framework (ICF) of UNDP within OHR which will ensure the accountability of operations within OHR focusing on achievement of the following results:
Ensure the independent responsibility for delivering a series of essential ongoing operational OHR services to all UNDP staff namely the Long Serving Award scheme (LSA), distribution of UN tax cheques and correspondences related to UN LPs focusing on achievement of the following results:
Impact of Results
The key results have an impact on the efficiency of Operations services in OHR. Accurate presentation of information strengthens the credibility of provided services and contributes to the successful implementation of the OHR objectives and work plan.
Building Strategic Partnerships
Maintaining information and databases
Promoting Organizational Learning and Knowledge Sharing
Basic research and analysis
Job Knowledge/Technical Expertise
Fundamental knowledge of processes, methods and procedures
Promoting Organizational Change and Development
Presentation of information on best practices in organizational change
Design and Implementation of Management Systems
Data gathering and implementation of management systems
Maintains effective client relationships
Gathering and disseminating information
Required Skills and Experience
Fund code: XB 11000
|Click here for important information for US Permanent Residents ('Green Card' holders).|
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.