Summary of Key Functions:
1. Collaborate to ensure provision of reliable and safe driving services by a) driving office vehicles for the transport of UNDP RR/UN RC, other high-ranking officials and visitors and delivery and collection of mail, documents and other items, and b) meeting official personnel and visitors at the airport including visa and customs formalities arrangement when required.
2. Support to ensure cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports.
3. Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc. 4. Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle. 5. Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents. 6. Contribute to ensure effective and efficient functioning of the General Service Unit focusing on achievement of the following results:
• Provide support with the preparation of the UNDP Asset inventory and with the transfer of inventory assets for UNDP projects.
• Support to transfer of motor vehicles to their respective projects
• Provide assistance with Archive and Filing of current contracts and Purchase orders and assist with Storekeeping Activities
• Provide Support for the general maintenance and repairs within the Office
• Provide support during the quotation of goods and services up to the amount of USD 2,500.00
• Receive, screen, log and routes correspondence, attach necessary background information and maintain follow-up system;
• Assist with and at the reception whenever necessary including during the receptionist’s lunch break.
• Performs other administrative duties as required compatible with the level of the post.
• Collection and delivery of mail and other materials as required from and to the post office, government agencies and other institutions.
• Sorting, delivery and pick up of mail from various offices on the premises at regular intervals. Maintenance of records as required.
• Packaging/packing of material received for dispatch; labeling, inserting material in envelopes and franking outgoing mail.
• Photocopying and duplicating services.
• Receipt, registration, coding and forwarding of incoming faxes, letters and other correspondence to proper department/unit/officer.
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