Background

• The lead UN agency for: UNDAF Result One related to Good Governance enhanced and sustained;
• The Administrative Agent of the One UN Fund;
• Chair of the UN Operations Management Team (UNOMT) responsible for leading the harmonization and simplification of policies and procedures among UN agencies.

In late 2009, UNDP embarked on a CO repositioning exercise with a view to aligning the CO capacities with the new Country Programme priorities, and to meeting the expectations placed upon UNDP within the context of the One UN (Delivering as One “DaO”) and the Paris Declaration. The CO’s new Vision Statement is for UNDP Rwanda to provide “quality advisory services, and contributes to the development of national capacities in order to achieve Rwanda’s development goals”. To achieve this, the CO developed the following Mission Statement: “UNDP Rwanda, through the UN Delivering as One process, will contribute to providing effective and efficient support to the Government of Rwanda in achieving the Millennium Development Goals as well as in the areas of Governance”. Accordingly, a new CO structure has been established and new functions redesigned to focus on the delivery of upstream advisory services and cost-efficient development support services in Rwanda.

Duties and Responsibilities

• Administration and implementation of programme strategies, adapts processes and procedures;
• Support tothesubstantive and financialmanagement of the governance programme;
• Administrative support to the Governance Unit;
• Support in creation ofstrategic partnerships and implementation of the resource mobilization strategy;
• Facilitation of knowledge building and knowledge sharing.

• Presentation of thoroughly researched information for preparation of CCA, UNDAF, CPD, CPAP, effective application of RBM tools and establishment of management targets (BSC). Establishment of the mechanisms to track use of RBM tools and maintenance of RBM database;
• Presentation of information/ reports for identification of areas for support and interventions;
• Effective Support of CO’s efforts under DaO and contribution to the UN Governance Them Group;
• Implementation of the CO partnerships and resources mobilization strategies, preparation of reports.

• Presentation of thoroughly researched information for formulation of country programme, review and drafting of UN Joint Programme and/or UNDP project documents, work plans, budgets, implementation arrangements;
• Close management, monitoring and follow-up on all UN joint programmes for which UNDP is the Management Agent;
• Initiation of a project, entering project into Atlas, preparation of required budget revisions;
• Provision of guidance to the executing agencies on routine implementation of projects, tracking use of financial resources;
• Follow up on performance indicators/ success criteria, targets and milestones, preparation of reports, including drafting of reports to donors;
• Analysis of the situation in programme, identification of operational and financial problems, development of solutions;
• Inputs into preparation for conduct of audit of NEX projects, implementation of audit recommendations;
• Diligent execution of Atlas role assigned.

• Proper control of the supporting documents for payments, review of NEX projects Financial Reports;
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas;
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.

• Analysis of information on donors, preparation of donor’s profile and database, establishment of contacts with donor counterparts;
• Track and reporting on mobilized resources and ensure timely preparation of reports.

• Organization of trainings for the operations/ projects staff on programme;
• Maintenance and updating of the Team’s portfolio for e-documentation and knowledge management systems, as well as the office intranet and website;
• Extraction of lessons learnt and best practices in programme implementation;
• Sound contributions to knowledge networks and communities.

Competencies

Corporate Competencies:

• Demonstrates commitment to UNDP’s mission, vision and values;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

• Shares knowledge and experience;
• Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills.

Development and Operational Effectiveness

• Ability to perform a variety of specialized tasks related to Results Management, including support to design, planning and implementation of programme, managing data, reporting;
• Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems;
• Good knowledge of Results Management Guide and Toolkit.

Leadership and Self-Management

• Focuses on result for the client and responds positively to feedback;
• Consistently approaches work with energy and a positive, constructive attitude;
• Remains calm, in control and good humored even under pressure;
• Demonstrates openness to change and ability to manage complexities.

Required Skills and Experience