Historique
UNDP is a key partner to the Global Fund to Fight HIV/AIDS, Tuberculosis and Malaria (GFATM) and is the UN agency assuming the role of Principal Recipient of GFATM grants in Zimbabwe. In its role as Principle Recipient, UNDP ensures quality financial management, timely procurement of supplies, and efficient monitoring and service delivery.UNDP‘s management role consists in implementing grants, ensuring financial accountability, and training of national and international counterparts on programme management and financial accountability.
Under the overall guidance of the GFATM Project Coordinator and daily supervision of the Operations Manager, the Finance Specialist is responsible for ensuring the highest efficiency in financial resources management and the provision of accurate, thoroughly researched and documented financial information, effective delivery of financial services, and transparent utilization of financial resources and management of the finances for the Global Fund Grants. He/she analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex financial issues.
The Finance Specialist supervises and leads support staff of the Finance Unit. The Finance Specialist works in close collaboration with the sub-recipients (SRs) and sub-sub recipients (SSRs) of the GF project, the CO Operations unit, and project teams in the CO in ensuring successful GFATM Project and CO performance in Finance.
Devoirs et responsabilités
Ensure effective and accurate financial resources management and oversight, focusing on achievement of the following results:- Financial analysis and oversight for all resources managed by the Projects and provision of high-quality professional advice to the Project Coordinator and Operations Manager
- Proper planning, expenditure tracking of financial resources in accordance with UNDP rules and regulations.
- Maintain internal controls over all financial processes;
- Ensure an efficient financial flow process
- Put in place a reporting system for internal and GFATM needs;
- Ensure an effective information flow between finance and non-finance actors (on Country Co-ordinating Mechanism (CCM), PR, LFA and sub-recipient level) in order to effectively link the programmatic results to expenditures, as required by GFATM;
- Facilitate annual audits of PR as required by GFATM and ensure external auditors have all relevant information. Follow-up on audit reports to ensure that gaps in audit reports are closed;
- Monitor the financial performance of supply management systems/ procurement;
- Prepare cost estimates for different activities according to the needs of program management;
- Develop, track and report to management key financial performance indicators;
- Establish and/or improve financial procedures: e.g. receipts, payments, disbursements and bookkeeping, filing procedures for the GFATM projects of Sub-recipients;
- Ensure that financial procedures in place comply with the financial/accounting and procurement requirement of the GFATM and UNDP;
- Continuous analysis and monitoring of the financial situation, presentation of forecasts for the projects.
- Oversight for the transparency of the financial processes and use of funds and compliance with GFATM and UNDP financial guidelines
- Ensure preparation of the Project’s Quarterly Report, monthly Cash Flow and annual Cash Flow Forecasts, statement of sources and uses of funds in compliance with the Global Fund requirements
- Ensure preparation of other financial reports to be submitted to the LFA/Global Fund. Act as a Focal point for finance information for the LFA/Global Fund
- Elaboration and implementation of cost saving and reduction strategies.
- Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions. Informs supervisors of the results of the investigation when satisfactory answers are not obtained.
- Timely preparation of monthly cash flow forecast for use by the Operations Manager in Liaison with other Implementing partners.
- Manage financial resources through planning, guiding, monitoring and controlling of the resources in accordance with UNDP rules and regulations.
- Prepare and monitor projects’ budgets in Atlas.
- Elaboration of proper mechanisms to eliminate deficiencies in budget management.
- Ensure that contributions from the GFATM are properly transferred to UNDP on a timely basis.
- Complying with the internal expenditures control system, which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas
- Perform Manager level 1 function for transactions approval in Atlas
- Ensure timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.
- Assess financial management capacities of sub recipients and develop an action plan to close identified gaps;
- Provide guidance and capacity building of Ministry of Health, partners and sub recipients (SRs) on issues of finance – from contracting and banking issues to budgeting, accounting and reporting
- Ensure advance payments and direct payments for SR’s and SSR’s vendors are properly reviewed, processed and retired, as well as ensuring that payment information is properly recorded into the Atlas system on a timely basis.
- Harmonize reporting and accounting practices of sub-recipients including budgeting and key financial performance indicators;
- Monitor sub-recipients for accuracy of financial information and safeguards to eliminate fraud; ensure annual audits of sub-recipients; and
- Ensure continuous support for the financial managers of sub-recipient organizations.
- Develop training plan/curriculum for the sub-recipients' financial and accounting staff and conduct a training on GFATM performance based funding and financial reporting requirements management system;
- Organize training for the project staff on Finance.
- Synthesis of lessons learned and best practices in Finance.
- Sound contributions to knowledge networks and communities of practice.
Compétences
Functional Competencies:Building Partnerships
Identifying and building partnerships
- Effectively networks with partners seizing opportunities to build alliances
- Identifies needs and interventions for capacity building of counterparts, clients and potential partners
- Displays initiative, sets challenging outputs for him/herself and willingly accepts new work assignments
Developing tools and mechanisms
- Makes the case for innovative ideas documenting successes and building them into the design of new approaches
- Participates in the development of mechanisms, including identifying new approaches to promote individual and organizational learning and knowledge sharing using formal and informal methodologies
In-depth knowledge of own discipline
- Understands advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines (financial resources management)
- Continues to seek new and improved methods and systems for accomplishing the work of the unit
- Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally
- Demonstrates comprehensive knowledge of information technology and applies it in work assignments
- Continually looking for ways to enhance financial performance in the office
Assisting the individuals to cope with change
- Performs appropriate work analysis and assists in redesign to establish clear standards for implementation
Designing and implementing management system
- Makes recommendations regarding operation of systems within organizational units
- Identifies and recommends remedial measures to address problems in systems design or implementation
Contributing to positive outcomes for the client
- Anticipates client needs
- Demonstrates understanding of client’s perspective
- Solicits feedback on service provision and quality
Input to the development of standards and policies
- Provides inputs to the development of organizational standards for accountability
- Building support and political acumen
- Building staff competence, creating an environment of creativity and innovation
- Building and promoting effective teams
- Creating and promoting enabling environment for open communication
- Creating an emotionally intelligent organization
- Leveraging conflict in the interests of UNDP & setting standards
- Sharing knowledge across the organization and building a culture of knowledge sharing and learning. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
- Fair and transparent decision making; calculated risk-taking
Qualifications et expériences requises
Education:- Advanced (Masters) University Degree in Finance/Accounting, Business, or Public Administration, or a professional accounting qualification from an internationally recognized institute of accountancy.
- Professionally qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.
- UNDP Advanced Accountancy & Finance Test required
- 7 years of relevant experience in providing financial management advisory services and/or managing staff and operational systems.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages.
- Experience in handling of web based management systems and ERP financials, preferably PeopleSoft.
- Experience of IPSAS and/or IFRS is required for external candidates.
- Fluency in the UN and national language of the duty station.
Applicants are requested to upload a copy of their latest updated P11 Form instead of a CV which can be downloaded from this website: http://www.sas.undp.org/Documents/P11_Personal_history_form.doc