Background

The six rounds of military conflict operations between an insurgent armed group known as the Houthi group and Yemeni Governmental military in Sa’ada, has a significant implication on people’s livelihoods, as well as displacement of population of over 100,000 during the crisis. Sa’ada governorate which depends on agriculture as one of key local economy activities and employers majority of its labor force has been dramatically damaged and distorted its infrastructure and livelihoods by the six rounds of military operations. UNDP Yemen is supporting the restoration of livelihoods and reintegration of displaced population through its early recovery project.

The subsistence economy of the area includes also animal husbandry and beehive keeping. The full impact of the conflict on people’s livelihoods, their assets and infrastructure, coping strategies and activities has yet to be fully assessed and recovered. However, it is evident that the largest damage has been in the agricultural sector, which threatens the livelihoods of the conflict-affected people and contributing to increase of poverty and malnutrition among the majority of its population. The following has been identified as urgent required needs that has to immediately provided to ensure resilience of Sa’ada population after the crisis, as well as after the political crisis of 2011.

Duties and Responsibilities

The Administrative Finance Associate will be based in Sa’ada and work under the supervision of CPR Programme Officer. The Administrative Finance Associate duties will include but not limited to the following:
  • Provides general office support and handles routine administrative tasks.
  • Provides financial and procurement aspects of running the Project including managing and organizing accounts, petty cash, follow up of procurement, field visits, travel arrangements and correspondence.
  • Ensure that documents of finance and procurement are appropriately recorded and stored.
  • Maintain and prepare budget revisions.
  • Ensure timely submission of reports, plans and relevant documents to UNDP CO.
  • Following-up for Finance, procurement and human resource requirements and ensuring proper reporting to the UNDP CO.
  • Liaise with the Country Office to ensure timely submission of requests of advances and direct payment.
  • Follow up on contracts of the project staff and national / international consultants (extension, renewals, etc).
  • Brief other personnel on administrative matters, advise and ensure administrative support as required;
  • Follow-up on administrative matters between the project and UNDP office.
Support to Co-ordination of Early Recovery and Resilience building initiatives in the Sa’ada.
  • Facilitation of meetings in the absence of International staff.
  • Data collection and consolidation.
  • Written and verbal translation from English to Arabic and visa versa.
  • Minute taking.
  • Document filing, etc.
Supports formulation of programme strategies and the Country Programme Action Plan focusing on achievement of the following results:
  • Collection, analysis and presentation of information for identification of areas for support and programme formulation/ implementation.
Provides effective support to management of the Sa’ada Office programme focusing on the achievement of the following results:
  • Monitoring project progress including in the field.
  • Report writing.
  • Project improvement action planning.
  • Close coordination with the programme unit in Sana’a and provision of all relevant programs tracking information.
Provides administrative support to Sa’ada Office focusing on achievement of the following results:
  • Ensure smooth running of the office re: rent, supplies, equipment etc.
  • Preparation of non-PO vouchers for development projects.
    Maintenance of the internal expenditures control system including timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
  • Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.
  • Making budget check for requisitions, POs and vouchers.
Supports resource mobilization focusing on achievement of the following results:
  • Review of contributions agreement.
  • Preparation of advocacy materials.
  • Planning and supporting donor field trips.
Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
  • Contributions to knowledge networks and communities of practice.
  • Undertake other office duties which may be requested by the project manager or  UNDP Programme Officer.

Competencies

Corporate Competencies:
  • Demonstrates integrity by modeling the UN’s values and ethical standards;
  • Promotes the vision, mission, and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
  • Treats all people fairly without favoritism;
  • Fulfills all obligations to gender sensitivity and zero tolerance for sexual harassment
Functional Competencies:
  • Ability to handle a high volume of work, multitask and respond to short deadlines. Flexibility to work with people with different values and ability to appreciate cultural differences;
  • Experience in the usage of computers and office software packages (MS Word, Excel, PowerPoint etc);
  • Excellent inter-personal and communication skills;
  • Demonstrates commitment to UNDP’s mission, vision and values.
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
  • Plans, prioritizes, and delivers tasks on time;
    An excellent team worker;
  • Self-motivated and demonstrates a capacity to pursue personal development & learning; Fluency in English (Oral, written, spoken). Tests may be conducted for language skills
  • Excellent drafting and analytical skills required. 
  • Efficient storage and organization of documents.
  • Focuses on results and responds positively to feedback;
  • Consistently approaches work with energy and a positive, constructive attitude;
  • Remains calm, in control and good humored even under pressure.

Required Skills and Experience

Education: 

  • University degree in Business Administration, Accountancy, Social science or related discipline
Experience:
  • At least 7 years of relevant experience in office management.
Language Requirements:
  • Arabic (mother  tongue)
  • Excellent knowledge of English, written and spoken.

Fund Code: 20004