UNDP Jobs - 37342- Atlas HCM Technical/Functional Specialist

Atlas HCM Technical/Functional Specialist

Location :

Copenhagen, DENMARK

Type of Contract :

FTA International

Starting Date :

01-Jul-2013

Application Deadline :

24-May-13 (Midnight New York, USA)

Post Level :

P-3

Duration of Initial Contract :

One year

Languages Required :

English

Expected Duration of Assignment :

One year (renewable)

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UNDP uses an integrated PeopleSoft system (Atlas) in support of its administrative and management functions, including HR Administration and Payroll. The Global Payroll Services unit (GPS), located in Copenhagen, Denmark, is primarily responsible for the oversight and payroll processing of locally recruited Staff and Service Contract holders worldwide, and for the payroll processing for International Staff, for UNDP and partner agencies.

The Atlas Technical/Functional Specialist is part of the Atlas HCM Technical Team located within the Global Payroll Services Unit in the Staff Administrative Services of the Office of Human Resources in Copenhagen. The Specialist will work very closely with the Regional Payroll Associates and the International Payroll Associates in the three key functions identified below to ensure an effective global payroll services to UNDP and its partner agencies, including UNOPS, UNFPA, UN Women and UNU. The Specialist will also work very closely with the Atlas HCM Technical and Production Support Teams located within the Enterprise Solutions Section of UNDP’s Office of Information Systems and Technology to ensure good coordination between GPS and OIST.

The incumbent should possess a strong background in PeopleSoft Enterprise Human Resources and Global Payroll application support and development. The incumbent must be an effective communicator, have project management experience and be able to share knowledge within the team and to the organization. Experience with PeopleSoft Enterprise Human Resources and Global Payroll version 9.1 is required.

Duties and Responsibilities

Summary of key functions:

Support to Corporate Reporting (50%)
Application Development Processes (25%)
Issue Resolution Processes (25%)

Support to Corporate Reporting

Develops ad-hoc queries based on payroll-related requests for data from OHR, UNDP Management and partner agencies
Identifies recurring requests for payroll-related data and develops reports as appropriate

Implements technical development processes within the Atlas HCM module to ensure that enhancements to the application will be undertaken in a carefully planned manner and include the following sub-processes:

Defines, documents and maintains key business processes
Documents business requirements
Defines and manages changes to the Atlas HCM application, including planning, execution and sign-off
Configure application (including GP element configuration)
Maintain Atlas organization and processing framework
Application documentation
Standard change implementation
Ad hoc change implementation
Unit testing and integration testing
User Acceptance Testing
Maintains functional documentation

Responsible for ongoing support of Atlas HCM, including the following sub-processes and procedures:

Incident management – create, update, reassign, close production issues
Configuration management including both regular and ad-hoc updates to the system and oversight of associated procedures
Provides technical and functional support for users
Assists users in optimized use of Atlas HCM and Global Payroll
Support to partners by providing data extracts of both HR and payroll related data
Participates in the planning process for new PeopleSoft/Oracle HCM projects
Works closely with colleagues in OIST to address any system performance issues
Through the OIST/BoM Atlas HCM Technical Team, maintains a relationship with PeopleSoft/Oracle

Impact of Results:

The key results have an impact on the overall efficiency of GPS/SAS. Through accountability and responsiveness, these results will deliver service excellence ensuring that staff are paid accurately, first time, every time.

Competencies

Corporate Competencies:

Demonstrates commitment to UNDP’s mission, vision and values.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

Knowledge Management and Learning

Builds, applies and shares knowledge and experience and provides helpful advice to others in the office.
Ability to develop systems for structuring, codifying and providing access to information and knowledge.

Development and Operational Effectiveness

Working capability in project management (Prince 2 preferred)
Ability to lead planning and reporting
Strong analytical skills
Excellent functional and technical knowledge of PeopleSoft/Oracle’s HCM solution including Global Payroll and PeopleTools (Application Designer, PeopleCode, reporting and integration tools)
Good knowledge of Microsoft Windows, Microsoft Office, SQL and modern development tools e.g. Visual Basic, ColdFusion
Good knowledge of formal systems development methods
Knowledge and use of change control mechanisms and IT governance structure
Ability to provide application support services for a global ERP implementation
Ability to provide input to business process re-engineering, elaboration and implementation of new systems

Leadership and Self-Management

Focus on results for the clients and respond positively to feedback.
Consistently approach work with energy and a positive, constructive attitude.
Demonstrate openness to change and ability to manage complexity.

Required Skills and Experience

Education:

Master’s Degree in Information Technology, with a concentration on financial systems (Accounting), Engineering, or Business/Public Administration with at least five (5) years relevant experience or Bachelor's Degree in the related areas with specialized relevant experience of at least seven (7) years.

Experience:

An experienced IT and PeopleSoft professional with 5-7 years’ overall IT experience developing PeopleSoft HCM applications and customizations and implementing/administering development in PeopleSoft HCM environments.
Two or more years of PeopleSoft technical experience working in a large organization, preferably a mix of governmental organization and commercial sector, giving a blend of understanding of a complex organization, with a customer-focused, service-oriented approach to payroll.
Experience in reporting and the development of queries Is essential.
Exposure to payrolls of more than one country/continent and working in a global context would be highly valued. Knowledge of UN/UNDP accounting and treasury procedures and processes, and human resources rules, in particular the administration of staff salaries and entitlements, would be a plus.
An excellent working knowledge of payroll guidelines and procedures would also be an advantage, as would the ability to analyze and interpret payroll entries in staff monthly earnings and deductions and ability to research source documents of payroll related accounting entries.

Language Requirements:

Excellent oral and written communication skills in English; knowledge of a second UN language would be an asset.

FC 11808