Procurement Specialist, Supply Chain Management and Logistics (Re-advertised)

Location : Geneva, SWITZERLAND
Application Deadline :05-Jun-13 (Midnight New York, USA)
Type of Contract :FTA International
Post Level :P-4
Languages Required :
English   French   Spanish   Portuguese
Starting Date :
(date when the selected candidate is expected to start)
Duration of Initial Contract :One Year
Expected Duration of Assignment :One Year


The Bureau for Development Policy (BDP) is UNDP’s policy Bureau and backbone of the global practices. BDP has a key role to play in helping country offices to accelerate human development through strengthening the practice areas within UNDP’s programmes. BDP supports the development and design of projects that are responsive, effective and contribute to national-level policies and results. Driven by demand, BDP provides tools, analysis and capacities for country offices to make a real difference in UNDP’s practice areas.
BDP supports UNDP’s 2008-2013 Strategic Plan, focusing on 6 thematic areas: Poverty Reduction, Governance, Environment and Energy, HIV, Health & Development, Capacity Development, and Gender Equality and Women’s Empowerment.  
HIV, Health and Development Approach
UNDP is a founding cosponsor of the Joint UN Programme on HIV/AIDS (UNAIDS), a partner of the Global Fund to Fight AIDS, Tuberculosis and Malaria (Global Fund), and a co-sponsor of several other international health partnerships. UNDP’s work on HIV, health and development leverages the organization’s core strengths and mandates in human development, governance and capacity development to complement the efforts of specialist health-focused UN agencies. UNDP delivers three types of support to countries in HIV, health and development. 
First, UNDP helps countries to mainstream attention to HIV and health into action on gender, poverty and the broader effort to achieve and sustain the Millennium Development Goals. For example, UNDP works with countries to understand the social and economic factors that play a crucial role in driving health and disease, and to respond to such dynamics with appropriate policies and programmes outside the health sector. UNDP also promotes specific action on the needs and rights of women and girls as they relate to HIV.
Second, UNDP works with partners to address the interactions between governance, human rights and health responses. Sometimes this is done through focused or specialized programmes, such as promoting attention to the role of legal environments (law and access to justice) in facilitating stronger HIV responses, including the use of flexibilities in intellectual property and human rights law to lower the cost of drugs and diagnostics and to increase access to HIV-related treatment. UNDP also works to empower and include people living with HIV and marginalized populations who are disproportionately affected by HIV - also known as key populations - such as sex workers, men who have sex with men, transgender people. Beyond these focused efforts, UNDP plays a key role in ensuring attention to HIV and health within broader governance and rights initiatives, including support to district and municipal action on MDGs, strengthening of national human rights institutions and increasing access to justice for marginalized populations.
Third, as a trusted, long-term partner with extensive operational experience, UNDP supports countries in effective implementation of complex, multilateral and multisectoral health projects, while simultaneously investing in capacity development so that national and local partners can assume these responsibilities over time. The UNDP/Global Fund partnership is an important part of this work, facilitating access to resources for action on MDG 6 by countries that face constraints in directly receiving and managing such funding. UNDP partners with countries in crisis/post-crisis situations, those with weak institutional capacity or governance challenges, and countries under sanctions. When requested, UNDP acts as interim Principal Recipient in these settings, working with national partners and the Global Fund to improve management, implementation and oversight of Global Fund grants, while simultaneously developing national capacity for governments or local entities to be able to assume the Principal Recipient role over time.
UNDP’s Partnerships with the Global Fund
As of early 2012, UNDP served as the Principal Recipient for 65 active HIV, TB and malaria grants funded by the Global Fund in 29 countries. UNDP also provides capacity support to a number of national entities managing Global Fund grants directly and Country Coordinating Mechanisms. In its role as PR, UNDP is responsible for the financial and programmatic management of the grant, as well as the procurement of health and non-health products. In all cases, the implementation of the grants must be done in accordance with UNDP policies and procedures as well as the policies and guidelines of the Global Fund.
In addition, UNDP provides capacity support to a number of governments who are managing Global Fund grants directly. In the last few years, UNDP has expanded this capacity development role and is presently providing technical support to a number of countries in the areas of project planning, sub-grant and contract administration, financial administration, procurement, and monitoring and evaluation.
Given the importance of the partnership with the Global Fund, UNDP continues to strive towards providing high value-added services to governments and the Global Fund, both in its role as the PR, and, increasingly, as a significant technical partner to governments implementing Global Fund grants. 
The Procurement Specialist will focus on supporting UNDP’s partnerships with the Global Fund. Under the overall guidance and supervision of the Cluster Leader for the UNDP-Global Fund Partnership (HIV, Health & Development Group), the Procurement Specialist will be working as part of a team responsible for UNDP’s strategic relationship with the Global Fund and other partners and will play an advisory and support role for UNDP Country Offices that are Principal Recipient or providing capacity support. The support role will involve travel to Country Offices.

Duties and Responsibilities

Advisory and support services for procurement and supply chain management issues with the following key responsibilities:
  • Provide technical assistance to Country Office on pharmaceutical supply chain management;
  • Provide technical assistance to Country Office in the formulation of Procurement and Supply Management Plans;
  • Advise Country Offices on CAP and ACP submissions;
  • Advise Country Offices on best procurement and supply chain management practices; and
  • Build the capacity of Country Offices on procedures and best practices of procurement and supply chain management.
Monitoring of UNDP-Global Fund procurement activities with the following key responsibilities:
  • Prepare and review updated information on UNDP PR procurement and supply management plans;
  • Analyze UNDP procurement activities and the pricing structure;
  • Develop new information queries and documenting and present on UNDP’s achievements in Global Fund programmes vis-à-vis procurement and supply chain management; and
  • Assist in development and quality assurance programme.
Monitoring specific risk assessment model that allows COs to mitigate procurement and supply chain management challenges and improve quality assurance with the following key responsibilities:
  • Monitor procurement and supply chain risk management plan used as an assessment tool and action plans for the procurement and supply chain capacities of UNDP country offices;
  • Monitor the procurement and supply chain management capacity of Country Offices on a regular basis by updated annually the information on the questionnaire; and
  • Ensure detailed procurement and supply chain management risk mapping of every grant implemented by UNDP.
Knowledge Sharing on procurement and supply chain management with Country Office staff with the following key responsibilities:
  • Ensure systematic knowledge sharing on procurement with Country Offices by assisting the Senior Procurement Advisor in the organization of all training workshops and in the development of knowledge tools. 
  • Provide regular updates on procurement tools, methods, and approaches relevant to procurement via the relevant UNDP knowledge network (globalfund-net); and
  • Actively participate in UNDP and other relevant external networks to promote capacity development in procurement and supply chain management and asset management.
  • Assist in sub recipient contracting monitoring and evaluation of sub recipient capacity and value for management assessment.
  • Provide advice in sub recipient contracting and management.
Impact of Results:
  • UNDP will be able to ensure effective programme implementation and that the financial resources entrusted to it for Global Fund financed programmes and projects are managed optimally at the country level;
  • UNDP will be able to ensure optimum programme results for beneficiaries through strengthened professional capacity in managing the specialized procurement requirements and supply chain management;
  • UNDP CO staff members in operational and programme roles will benefit from the ongoing coaching and mentoring support provided by the procurement advisor in the context of a complex and specialized development programme;
  • UNDP and partners will be able to develop and improve tools, methods, approaches, and knowledge products to better support procurement and supply chain management.


Corporate Competencies:
  • Demonstrates commitment and integrity in line with UN and UNDP’s values and ethical standards;
  • Promotes the vision and mission and strategic goals of UNDP; and
  • Displays cultural, gender, religious, ethnic, nationality and age sensitivity and adaptability.
Functional Competencies:
  • Developmentand Operational Effectiveness
  • Demonstrated knowledge and understanding of international public procurement related to crisis prevention projects in a developing country context;
  • Strong research and analytical skills in relation to developing tools, methods and approaches to support improved practices and business processes;
  • Able to contribute to strategic planning results-based management and reporting processes;
  • Able to lead procurement processes using standard and ‘cutting edge’ procurement methods and tools;
  • Able to introduce strategic procurement approach to procurement planning and implementation, including sourcing and contract management;
  • Able to implement new procurement systems and/or processes in a way that engages staff commitment and learning, improved performance and strengthens organizational capacity to deliver optimum results.
  • Focuses on impact and results for the client and responds positively to feedback;
  • Shows conflict resolution skills and programme leadership skills;
  • Demonstrates ability and willingness to work as a team;
  • Consistently approaches work with energy and a positive attitude;
  • Demonstrates strong oral and written communication skills;
  • Builds strong relationships with clients and external partners;
  • Strong self-management skills to plan, manage, and deliver results; and
  • Remains calm under pressure.
Knowledge Management and Learning
  • Promotes a knowledge sharing and learning culture in the office;
  • Understands development issues with special emphasis on public health issues;
  • Able to advocate and provide policy advice; and
  • Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies new acquired skills and is able to draw lessons from professional/personal experience and integrate new learning into overall approach to work.
  • Treats people fairly without favoritism;
  • Strong interpersonal, team-based and presentational skills in a multi-cultural, multi-disciplinary and multi-sectoral environment;
  • High tolerance for change, complexity and unpredictability;
  • Strong negotiating skills to facilitate negotiations between UNDP and Global Fund; and
  • Strong networking skills to ensure effective collaborative relationships between UNDP and other UN agencies in the context of procurement and supply chain management.

UNDP Procurement Certification programme

Required Skills and Experience

  • Masters degree in Business, Public health, Pharmacy, Finance, Economics or development related field. Complimentary qualifications in public health, pharmacy or medicine is required for those without a degree in health.
  • Minimum of 7 years professional experience, which includes international experience in pharmaceutical supply chain management, or operations. Procurement experience with central medical stores or comparable institutions in developing countries highly desirable. Solid experience in the management of people and systems in high-pressure environments. Strong IT skills.
  • Working experience with GF grant in country is a requirement.
  • Experience of UN or UNDP procurement policies and procedures highly desirable.
 Language Requirements:
  • English language fluency and strong writing skills required.
  • Requirement of a second language in French, Spanish or Portuguese. Third language is an asset.
Other Requirements:
  • Willingness to travel frequently to UNDP Country Offices
FC: 11315

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