Programme Associate - UNWomen



Advertised on behalf of :

Location : Brasília, BRAZIL
Application Deadline :22-May-13 (Midnight New York, USA)
Type of Contract :FTA Local
Post Level :GS-6
Languages Required :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background
Grounded in the vision of equality enshrined in the Charter of the United Nations – UN Women works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the centre of all its efforts, the UN Women will lead and coordinate United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It will provide strong and coherent leadership in support of Member State’s priorities and efforts, building effective partnerships with civil society and other relevant actors.

Under the direct supervision of the National Programme Officer (NPO), the Programme Associate ensures effective delivery of the CO programme, by entering and managing data and supporting programme implementation consistent with UN Women rules and regulations.

The Programme Associate can supervise clerical and support staff of the Programme Unit. The Programme Associate works in close collaboration with the operations, programme and project staff in the CO and UN Women HQs as required.


Duties and Responsibilities

Summary of Key Functions:
-Support to formulation of programme strategies and implementation of the CO Annual Work Plan 
- Support to implementation and management of the CO Annual Work Plan
-Administrative support to the Programme Unit 
- Support to resource mobilization
-Facilitation of knowledge building and knowledge sharing

1. Supports formulation of programme strategies and implementation of the CO Annual Work Plan , focusing on achievement of the following results:

-Collection, analysis and presentation of background information for preparation of programmes, projects, strategic notes, work plans, budgets, proposals on implementation arrangements and execution modalities. 
- Effective application of Results Based Management and Budgeting tools.
-Capacity assessment of implementing partners and responsible parties. 
- Inclusion of evaluation recommendations in programmes and projects. 
- Full compliance with UN Women Programme and Operations Manual (POM).

2. Provides effective support to implementation and management of the CO Annual Work Plan, focusing on the achievement of the following results:
-Creation of a project in Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project. 
- Entry of data of new grants into Atlas in the form of Annual Work Plans (AWPs), monitoring of their status. 
- Preparation of draft Project Cooperation Agreements, Third-Party Cost Sharing Agreements, Standard Letter of Agreement, Memorandum of Understanding, amendments and other similar documents; uploading signed documents to Sharepoint; follow up on donor contributions.
-Preparation of draft Terms of Reference and Specification for procurement processes. 
- Provision of guidance to the implementing partners and responsible parties on routine implementation of programmes and projects tracking use of financial resources. 
- Tracking programme and project duration, reporting requirements and deadlines, evaluation requirements, audit requirements, disbursement schedule, receivables schedules, and other management information. 
- Accurate verification of narrative and financial reports submitted by implementing partners and responsible parties 
- Collection, analysis and presentation of information for preparation of annual reports, donor reports, and other similar documents. 
- Presentation of information for evaluation of programmes and projects, supports implementation of evaluation recommendations. 
- Presentation of information for audit of programmes and projects, supports implementation of audit recommendations.
-Full compliance with UN Women Programme and Operations Manual (POM).

3. Provides administrative support to the CO Programme Unit, focusing on achievement of the following results: 
- Maintenance of programme expenditure control in order to ensure activities and transactions are completed and correctly recorded and posted in Atlas.
-Preparation of Project Cooperation Agreements, as well as requests for advances. 
- Review of narrative and financial reports (FACE) and submit for approval and, if applicable prepare request for subsequent advances. Creation of requisitions in Atlas, register of goods and services receipt in Atlas. 
- Creation of requisitions in Atlas, register of goods and services receipt in Atlas. 
- Making budget check for requisitions. 
- Preparation of supporting documentation for monthly monitoring meetings and month-end closure certification. 
- Filing of programme and project documents, in hard and soft copies.

4 . Supports resource mobilization focusing on achievement of the following results:
- Analysis of information on donors, preparation of donor’s profile.
-Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas.

5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
-Organization of trainings for the operations/ projects staff on programme.
-Synthesis of lessons learnt and best practices in programme. 
- Sound contributions to knowledge networks and communities of practice. 
- Systematic gaining and sharing of knowledge and experience related to programme management.

Impact of Results
The key results have an impact on the overall performance of CO Annual Work Plan, and success in implementation of programme strategies. Accurate analysis, data entry and presentation of information ensure proper programme implementation.



Competencies
Corporate Competencies:

-Demonstrating/safeguarding ethics and integrity
-Demonstrates commitment to UN Women’s mission, vision and values. 
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability 
- Self-development, initiative-taking
-Acting as a team player and facilitating team work
-Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member. 
- Informed and transparent decision making

Functional Competencies:

Results-Based Programme Development and Management 
- Performs a variety of specialized tasks related to Results Based Management, including support to design, planning and implementation of programme, managing data, reporting.

Innovation and Marketing New Approaches 
- Documents and tracks innovative strategies/best practices/new approaches

Promoting Organizational Learning and Knowledge Sharing
-Researches best practices and poses new, more effective ways of doing things

Job Knowledge/Technical Expertise 
- Understands the main processes and methods of work regarding to the position 
- Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks 
- Strives to keep job knowledge up-to-date through self-directed study and other means of learning 
- Demonstrates good knowledge of information technology and applies it in work assignments 
- Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments

Client Orientation
-Reports to internal and external clients in a timely and appropriate fashion 
- Organizes and prioritizes work schedule to meet client needs and deadlines 
- Responds to client needs promptly

Leadership and Self-Management 
- Responds positively to feedback 
- Consistently approaches work with energy and a positive, constructive attitude 
- Remains calm, in control and good humored even under pressure 
- Demonstrates openness to change and ability to manage complexities


Required Skills and Experience

ATTENTION!!
Only applications with P11 and application letter will be considered and should be sent to unwomenbra.hr@unwomen.org  up to 22 May 2013.

 

Education: Secondary Education required. University Degree in International Relations, Development Economics, Political Science or Social Sciences would be desirable, but it is not a requirement.
Training and certification in Prince2 methodology, as well as Knowledge of Results Management Guide are desirable.

Experience: 5 to 6 years of progressively responsible administrative or programme experience is required, of which at least 2 to 3 years in the promotion of gender/racial equality and/or human rights. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language Requirements: Fluency in English and Portuguese. Working knowledge of Spanish desirable.



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