Programme Assistant


Location : Brasília, BRAZIL
Application Deadline :06-Jun-13 (Midnight New York, USA)
Type of Contract :FTA Local
Post Level :GS-5
Languages Required :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background
Under the overall guidance of the ARR(P) and direct supervision of designated supervisor if applicable, the Programme Assistant provides programme support services ensuring high quality, accuracy and consistency of work.

The Programme Assistant works in close collaboration with the operations, programme and project staff in the CO and UNDP HQ as required to exchange information and support programme delivery.


Duties and Responsibilities

Summary of Key Functions:

-Support to formulation of programme strategies and the Country Programme Action Plan
-Support to management of the CO programme
-Administrative support to the Programme Unit
-Support to resource mobilization
-Support to knowledge building and knowledge sharing

1. Supports formulation of programme strategies and the Country Programme Action Plan focusing on achievement of the following results:
-Collection, analysis and presentation of information for identification of areas for support and programme formulation/ implementation. 

2. Provides effective support to management of the CO programme focusing on the achievement of the following results: 
- Creation of projects in Atlas, preparation of budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of a project.
-Presentation of information for audit of NEX projects.
-Administrative support to organization of conferences, workshops, retreats and other events.

3. Provides administrative support to the Programme Unit focusing on achievement of the following results:
-Preparation of non-PO vouchers for development projects.
-Maintenance of the internal expenditures control system including timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. 
- Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas. 
- Making budget check for requisitions, POs and vouchers. 
- Preparation of routine correspondence, faxes, memos and reports in accordance with CO SOP. 
- Extracting, inputting, copying and filing data from various sources. 
- Maintenance of files in the Programme Unit/ hardcopy and electronic filing of all supporting documentation, project documents.

4. Supports resource mobilization focusing on achievement of the following results: 
- Review of contributions agreement, managing contributions in Atlas.

5. Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
-Participation in the trainings for the operations/ projects staff on programme.
-Contributions to knowledge networks and communities of practice.

Impact of Results

Accurate data entry and financial information have an impact on the quality and implementation of the UNDP programme. A client-oriented and efficient approach impact on the image of UNDP in the country.
Impact of Results


Competencies
Corporate Competencies:

-Demonstrates commitment to UNDP’s mission, vision and values.
-Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

Knowledge Management and Learning
-Shares knowledge and experience 
- Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness
-Ability to perform a variety of standard tasks related to Results Management, including screening and collecting of programme/ projects documentation, projects data entering, preparation of revisions, filing, provision of information
-Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems
-Good knowledge of Results Management Guide and Toolkit

Leadership and Self-Management 
- Focuses on result for the client and responds positively to feedback
-Consistently approaches work with energy and a positive, constructive attitude 
- Remains calm, in control and good humored even under pressure


Required Skills and Experience

Please, fill with details and complete data all the required information in the Personal History Form: http://www.pnud.org.br/arquivos/p11.doc (check bellow how to submitt application)

ATTENTION! Only applications made on UNDP Personal History Form - P11 and submmited on time in the UNDP Jobs System will be examined.

Education: Secondary Education required. University Degree in Business or Public Administration, Economics, Political Sciences or Social Sciences or related areas will be considered an advantage. Knowledge on Accounting and Finance is desirable.

Experience: 3-5 years of relevant administrative or programme experience compatible with the activities related in this term of reference is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.
Work and experience in Program area of any of the agencies of the UN system will be a differential.

Language: Fluency in Portuguese and English. Fluency in spanish is a differential.

SUBMISSION OF APPLICATIONS:
Click "Apply Now". After filling the fields and clicking in "Submit Application", you MUST attach in the next page (upload resume) the UNDP Personal History Form - P11 (instead of your CV).

The P11 can be found in: http://www.pnud.org.br/arquivos/p11.doc  

Only applications made on UNDP Personal History Form - P11 and submmited on time in the UNDP Jobs System will be examined.

All applications will be treated with the strictest confidence. Due to the volume of applications received, receipt of applications cannot be acknowledged individually. Only short-listed applicants will be contacted.

UNDP is committed to achieving workforce diversity in terms of gender, individuals from minority groups, indigenous groups, afro-descendants and persons with disabilities are specially encouraged to apply.



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