UN Coordination Assistant


Location : Brasília, BRAZIL
Application Deadline :12-Jun-13 (Midnight New York, USA)
Type of Contract :Service Contract
Post Level :SB-3
Languages Required :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background
The Resident Coordinator System encompasses all organizations of the United Nations that have operational activities in the country. As the designated Representative of the UN Secretary-General and leader of the UN Country Team (UNCT), the UN Resident Coordinator (UNRC), in consultation with the UNCT, assumes overall responsibility for and coordination of the developmental activities of the UN carried out at country level. This is done in conformity with the objectives and priorities of the host government and in accordance with the mandates and objectives of the various UN organizations. The UNCT is composed of representatives of the UN funds and programmes, specialised agencies and non-resident UN agencies.
The UN System in Brazil is composed of 23 specialized agencies, funds, programmes and regional commissions, besides 2 non-resident agencies that, despite not having office in the country, are present through its programmes and projects. The UN Country Team in Brazil has various working structures to ensure a coordinated interagency action in the country, and implement joint activities under the leadership of the Resident Coordinator.
The UN Coordination Assistant under the overall supervision of the Resident Coordinator, direct supervision of UN Coordination Analyst and in close cooperation with relevant staff of UNDP and other UN agencies will provide assistance to the execution of the services in the UN Coordination Unit by managing data and providing support to UN activities implementation.


Duties and Responsibilities
1. Supports preparation and implementation of the RC Work Plan focusing on the achievement of the following results: 
- Preparation of inputs to the RC Work Plan/ reports. Provide support to UN activities implementation
-Proper control of the supporting documents for payment from the Support to the Resident Coordination (SRC) fund and other funds for UNCT activities.
-Review of the RC funds expenditures and reporting to the direct supervisor. Creation of projects in Atlas, preparation of budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of a project.
-Presentation of information for audit of projects.

2. Supporting the capacity of the UN Country Team in Brazil in M&E of the interagency mechanisms:
-Ensuring effective revision/supporting preparation of interagency mechanisms ToRs. 
- Ensuring systematic representation of the RC Office during the regular meetings of interagency mechanisms and help ensure that they follow their annual work plans and M&E plans.
-Providing financial monitoring of RC office funds assigned to the interagency mechanisms.

3. Ensures effective support in preparation and implementation of CCA and UNDAF focusing on achievement of the following results: 
- Collection and presentation of background information for preparation of CCA and UNDAF.
-Design and maintenance of various databases on CCA and UNDAF
-Assistance to the UN Coordination Analyst in the monitoring and implementation of the UN Development Assistance Framework (UNDAF) and interagency work plans. 
- Provision of assistance to inter-agency working groups.

4. Provides support to effective advocacy of UN activities in close consultation with UNIC and the communication focal points of the UN system focusing on the achievement of the following results:
-Maintenance of information on RC system activities.
-Preparation of public information materials as requested. 
- Support to organization of conferences, workshops, retreats and other events.


Competencies

Corporate responsibility and direction:
Versatility
Strong technical and analytical capacities
Maturity and sound judgment
Integrity

People Skills:
Recognizes and responds appropriately to the ideas, interests and concerns of others
Builds trust and engenders morale by displaying open, transparent and credible behaviour
Respects individual/cultural differences and utilizes diversity to foster teamwork
Supports others’ understanding of, involvement in, and adaptation to change processes
Provides and responds constructively to feedback (correction or recognition)
Ensures inputs from team members are duly taken into consideration and feedback provided


Organizational skills:
Ability to handle effectively multiple tasks without compromising quality, team spirit and positive working relationships with all colleagues
Communication and knowledge sharing
Excellent written and oral communication skills
Shares knowledge and experience from within and outside the UN

Information technology:
Excellent skills in the use of office software packages, and experience in handling web based management systems.


Required Skills and Experience

Please, fill with details and complete data all the required information in the Personal History Form: http://www.pnud.org.br/arquivos/p11.doc  (check bellow how to submitt application)

ATTENTION! Only applications made on UNDP Personal History Form - P11 and submmited on time in the UNDP Jobs System will be examined.

Education: University degree in Political Sciences, International Relations, International Development, Economics or similar.

Experience: 3-5 years of progressively administrative and programme experience at national or international level in international development issues. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems. Work and experience in any of the agencies of the UN system will be a differential.

Language: Fluency in Portuguese and English. Fluency in Spanish is a differential.

SUBMISSION OF APPLICATIONS:
Click "Apply Now". After filling the fields and clicking in "Submit Application", you MUST attach in the next page (upload resume) the UNDP Personal History Form - P11 (instead of your CV).

The P11 can be found in: http://www.pnud.org.br/arquivos/p11.doc  

Only applications made on UNDP Personal History Form - P11 and submmited on time in the UNDP Jobs System will be examined.

All applications will be treated with the strictest confidence. Due to the volume of applications received, receipt of applications cannot be acknowledged individually. Only short-listed applicants will be contacted.

UNDP is committed to achieving workforce diversity in terms of gender, individuals from minority groups, indigenous groups, afro-descendants and persons with disabilities are specially encouraged to apply.



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