Antecedentes
The United Nations Development Programme (UNDP) operates under a decentralized business model, where procurement is delegated to over 170 Country Offices, Regional Bureaus, Regional Offices, and Headquarter Units within and outside of New York, who are all responsible for the results and management of procurement business processes in accordance with the established procurement policies, process and procedures. UNDP procurement has experienced explosive growth in the past ten years, bringing its portfolio into over US$3.2 Billion, making UNDP one of the three largest procurement organizations in the UN.
The Procurement Support Office (PSO), based in UNDP Headquarters and under the Bureau of Management (BoM), provides the overall direction and guidance for UNDP’s procurement activities. PSO is currently working on its strategic plan for the procurement function at UNDP, in consideration of the existing Procurement Roadmap that is set to be completed this year and that was expanded to include the demands of the UNDP Administrator’s Agenda for Organizational Change (AOC).
As part of this new strategic plan, UNDP has identified Open Contracting as an area of strategic interest, particularly for medium to high risk country offices. The Procurement Support Office (PSO) wishes to develop its internal capacity and develop a strategy on how to best address the challenges these areas represent for the procurement function in UNDP.
Deberes y responsabilidades
Under the overall guidance of the Director, PSO, and the supervision of the Policy and Strategy Unit, the Consultant shall:
- Undertake, in coordination with the Policy and Strategy Unit, a 3 day mission to the United Nations Development Programme (UNDP), Headquarters in New York to undertake a consultative process on UNDP practices on integrity and procurement;
- Research practices applied by other international organizations on Open Contracting / Beneficiary Project Monitoring, which UNDP may use as benchmarks in formulating its own policies and procedures;
- Develop a concept note to introduce Open Contracting into the UNDP Procurement Strategy and its Organizational culture;
- Design a pilot program that clearly identifies a project, directly implemented by UNDP, in an English-speaking Country Office. The pilot program will include specific activities and benchmarks for its subsequent implementation and evaluation by PSO.
- Develop a presentation to present the Concept Note and the Pilot Program to Senior Management.
- Other relevant tasks that may be required in the course of delivering the final output for this assignment.
Evaluation:
The contract shall be awarded based on a combined scoring method, based on a 70%-30% distribution on the technical and financial offers, respectively.
- Only candidates obtaining a minimum of 70% rating for the Technical would be considered for the Financial Evaluation, based on the following criteria:
Technical assessment: 70%
- Education: 35 points
- Years of experience:35 points
- Proposed Methodology: 30 points
Total of above:100 points
Financial: 30 %
Monitoring and Reporting Arrangements:
- The consultant will report to the assigned PSO focal point and report progress on a weekly basis for inputs and guidance.
- The consultant will upon award of contract deliver a detailed work plan for the project, which will govern the reporting process monitoring.
- The review and approval of final milestones will be conducted jointly between the PSO focal point and the PSO Director based on a formal presentation from the consultant.
Competencias
Functional Competencies:- Demonstrated track record in policy review, formulation and analysis.
- A sound understanding of the governing the public procurement in an international development organization.
- Results oriented, a team worker and a strong sense of corporate responsibility and integrity.
- Ability to think strategically, analyze and assess risks and propose solutions.
- Exposed to, and comfortable with, a diverse and multi-cultural environment.
- Strong people skills and ability to manage a consultative and participatory processes.
- Excellent writing and editing skills, verbal communications skills, interpersonal and people skills.
- Familiarity with the UN terminologies definitely an asset, but not required.
- Responds positively to critical feedback and differing points of view.
- Attentive to details, able to multi-task and meet deadlines.
Habilidades y experiencia requeridas
Education:- Master’s degree in Business Administration, Communications, International Relations, Law, or their equivalent.
Experience:
- At least four (4) years of experience in technical writing possibly in the area of procurement and/or integrity.
- Previous experience in the UN or UNDP is an advantage, but not required.
- Previous experience in working with Multilateral Development Banks is a distinct advantage.
Language:
- Fluency in English is required.
- Working knowledge of any additional UN language is an asset.
Documents required for application:
Interested individual consultants must submit the following documents/information (to be uploaded to this site as one attachment) to demonstrate their qualifications:Documents required for application:
Proposal:
A two-page Proposal explaining the following:
- Why you are the most suitable candidate for this project, and
- A brief methodology on how you will approach and conduct the work.
(Only for shortlisted candidates – to be submitted upon request):
- An all-inclusive monthly fee covering all costs (airfare, living allowances, insurance, communications, etc.)
- UNDP P-11: A duly accomplished P-11 form.
- Template attached as Annex I on procurement notice, Ref.: http://procurement-notices.undp.org.
Terms of Payment:
The assignment is based on a lumpsum contract amount and payment is based only upon the certification and acceptance of the reports received as indicated in the TOR. In the event of non-performance and pre-termination where payments cannot be made in full or may have to be suspended, the final payment will be pro-rating against received and accepted deliverables.