UNDP Jobs - 38179- Revenue Specialist

Revenue Specialist

Location :

New York, UNITED STATES OF AMERICA

Type of Contract :

FTA International

Starting Date :

15-Aug-2013

Application Deadline :

07-Jul-13 (Midnight New York, USA)

Post Level :

P-4

Duration of Initial Contract :

Two years

Languages Required :

English

Expected Duration of Assignment :

Renewable based on performance

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

This is a re-advertisement. Those who applied in the earlier rounds need not apply again.

The Revenue Specialist will be a key member of the Treasury Accounting Unit which is responsible for the following UNDP financial accounting functions: Bank account reconciliations, Investment and foreign exchange transaction accounting and reporting, and Accounting for revenue and receivables.

Reporting to the Chief, Treasury Accounting Unit, the Revenue Specialist is a technical specialist and subject matter expert responsible for ensuring accurate and timely recording and reporting of income and accounts receivable for received contributions. The incumbent manages to best practice standards and assists other Treasury and Accounts functions manage income and account receivables. The incumbent provides support and coordination to the Global Shared Service Center (GSSC) and UNDP Operating Units on revenue and receivable management processes, ensuring accuracy and timeliness of transaction processing. The incumbent ensures that all UNDP financial regulations and rules as they pertain to accounts receivable are observed.

The incumbent will deputize the Chief, Treasury Accounting Unit in the management of Contributions Unit and assist in establishing and maintaining revenue and accounts receivable best practices across the organization. S/he will be required to work closely with other divisions within the Office of Financial Resources Management (OFRM) to ensure the integrity of UNDP financial records and to assist in providing oversight to UNDP’s operations.

Duties and Responsibilities

Summary of Key Functions:

Revenue Management strategic planning, workload planning and performance management;
Day-to-day management of revenue and receivables;
Knowledge management and learning.

Oversee and monitor UNDP’s revenue and accounts receivable management including transaction processing and compliance with IPSAS Revenue Standards focusing on achievement of the following results:

Ensure accurate recording and appropriate classification of revenue and accounts receivable in accordance with IPSAS Standards;
Ensure timely identification and application of funds;
Monitor accounts receivable balances and ensure timely collection;
Ensure timely subsystem (GL to AR) reconciliations and resolution of reconciling items;
Ensure timely resolution of foreign exchange differences arising from revenue and accounts receivable transactions;
Review ageing of accounts receivable balances and assess adequacy of bad debts provisions;
Ensure compliance with financial regulations and rules as it pertains to revenue and accounts receivable;
Ensure timely preparation of statutory, management and other reports related to revenue and receivables;
Manage workflow and communication between HQ and the GSSC with regards to revenue management and recording of contribution deposits received in HQ bank accounts;
Assist the manager, Contributions Unit in approving revenue and bill plan milestones and approving the application of contribution deposits in the ERP system;
Supervise Contributions Unit staff at HQ.

Assist OFRM Management in ensuring the integrity of UNDP financial records and in the overall oversight of UNDP Operating Units. Key responsibilities include:

Supervise the preparation of revenue and accounts receivable financial schedules and reports including year-end working papers and executive board reports;
Financial Oversight: scrutinize exception reports to identify unusual revenue and accounts receivable transactions and activity and promptly investigate and inform the Chief of the Unit where satisfactory answers are not obtained;
Maintain up to date Financial Policies and Procedures: Ensure revenue management Financial Policies and Procedures are kept up to date and work with the Manager, Financial Policies and Procedures on updates as required;
Coordination with other OFRM Divisions: coordinate the interaction with other Divisions within OFRM for the provision of required reports and requested information;
Alert the Unit Chief of non-compliance with UNDP Financial Rules and Regulations;
Financial Management: Have manager rights to UNDP’s ERP System (ATLAS) and ensure integrity of the financial information by applying UNDP rules, regulations, policies and procedures consistently especially with regards to IPSAS and revenue management.

Serve as deputy to the Chief, Treasury Accounting Unit and assist the Chief in the day-to-day management of the Unit including work planning and staff development to ensure an optimal level of performance by the unit. Key responsibilities include:

Workload management: Managing the day-to-day operations of the unit, reprioritizing based on changes in work volumes, planning for peak workload periods and managing flexible working arrangements, as required;
Assist in the Unit’s strategic planning: setting up the Unit’s priorities and work planning in line with the overall goals of the Treasury Division;
Assist in performance management and monitoring: constantly monitor the Unit’s performance with a view to improve performance through innovative new ideas and deployment of best practices;
Assist in the management and development of staff: supervise staff in their day-to-day functions, identify staff developments and training needs;
Assist in the management of external communications with clients: manage correspondence with internal and external clients and represent the Unit in meetings with clients.

Impact of results:

The key results have an impact on UNDP’s ability to fully comply with IPSAS and on the overall efficiency and effectiveness of Contributions Unit in managing revenue and accounts receivable and maintaining best practices across the organization.

Competencies

Functional Competencies:

Building Partnerships: Identifying and building partnerships:

Effectively networks with partners seizing opportunities to build alliances;
Identifies needs and interventions for capacity building of counterparts, clients and potential partners;
Displays initiative, sets challenging outputs for him/herself and willingly accepts new work assignments.

Promoting Organizational Learning and Knowledge Sharing: Developing tools and mechanisms:

Makes the case for innovative ideas documenting successes and building them into the design of new approaches;
Develops and/or participates in the development of mechanisms, including identifying new approaches to promote individual and organizational learning and knowledge sharing using formal and informal methodologies.

Job Knowledge/Technical Expertise: In-depth knowledge of own discipline:

Understands advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines (fixed income, foreign exchange and other treasury products in global financial markets; knowledge of accounts receivable management);
Continues to seeks new and improved methods and systems for accomplishing the work of the unit;
Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally;
Demonstrates comprehensive knowledge of information technology and applies it in work assignments;
Demonstrates comprehensive understanding and knowledge of the current guidelines and tools and utilizes these regularly in work assignments.

Promoting Organizational Change and Development: Assisting the individuals to cope with change:

Performs appropriate work analysis and assists in redesign to establish clear standards for implementation

Strategic Alignment of Management Practice: Adapting best practice and building capacity:

Adapts best management practices to the requirements of the organization and/or organizational units to facilitate the achievement of strategic objectives;
Builds capacity for management practice in organizational units throughout the organization by providing appropriate tools and advising and coaching.

Design And Implementation of Management Systems: Designing and implementing management system:

Carries out research into existing systems to identify best practice and make recommendations to management on applicability to UNDP;
Identifies and recommends remedial measures to address problems in systems design or implementation.

Client Orientation: Contributing to positive outcomes for the client:

Anticipates client needs;
Works towards creating an enabling environment for a smooth relationship between the clients and service provider;
Demonstrates understanding of client’s perspective.

Promoting Accountability and Results-Based Management: Input to the development of standards and policies:

Provides inputs to the development of organizational standards for accountability and results-based management.

Core Competencies:

Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others;
Informed and transparent decision making.

Required Skills and Experience

Education:

Advanced (Masters) University Degree in Finance/Accounting, Business or Public Administration, or a professional accounting qualification from an internationally recognized institute of accountancy;
Professionally qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.

Experience:

7 years’ experience in accounting for revenue and accounts receivable management;
Minimum 2 years of middle-level management responsibilities including supervisory experience;
Functional & operational knowledge of IPSAS or IFRS will be an advantage;
Proven management skills, strong written, verbal and analytical skills;
Advance knowledge of spreadsheets and database packages;
Experience with ERP systems, preferably PeopleSoft.

Language Requirements:

Fluency in English Required. Knowledge of one or more of the other UN official languages e.g. French or Spanish will be an added advantage.

Please submit a fully completed and signed UNDP Personal History Form (P-11) which can be downloaded at http://sas.undp.org/Documents/P11_Personal_histgory_form.doc.

Please include email addresses for your Supervisors. Without the completed and signed P11, your application will not be considered.

Only short-listed candidates will be contacted and please ensure that copies of your educational qualifications are available when contacted.