Historique

The United Nations Volunteers (UNV) programme is the UN organization that contributes to peace and development through volunteerism worldwide. Volunteerism is a powerful means of engaging people in tackling development challenges, and it can transform the pace and nature of development. Volunteerism benefits both society at large and the individual volunteer by strengthening trust, solidarity and reciprocity among citizens, and by purposefully creating opportunities for participation. UNV contributes to peace and development by advocating for recognition of volunteers, working with partners to integrate volunteerism into development programming, and mobilizing an increasing number and diversity of volunteers, including experienced UNV volunteers, throughout the world. UNV embraces volunteerism as universal and inclusive, and recognizes volunteerism in its diversity as well as the values that sustain it: free will, commitment, engagement and solidarity.

UNV is headquartered in Bonn, Germany and has approximately 150 staff positions – with the majority in Bonn and some positions with different UN peacekeeping and political missions, and in other Headquarters locations (e.g. New York and Tokyo). The Communications Section at headquarters enhances communications about the value of volunteerism for peace and development and the contributions of UNV and UNV volunteers. It focuses on clear and effective messaging to increase the visibility and impact of UNV. The Section documents the status of volunteerism and its contribution to development and peace, raises awareness among UNV stakeholders and encourages support of volunteerism, including observation of IVD and other UN international days. The team produces and promotes tools (websites, publications, social media content, campaigns, videos, etc.) for corporate identity and to highlight UNV’s support to volunteerism worldwide.

Devoirs et responsabilités

Job 1 (initial contract)

• Implementation of archiving and tagging content management system for Visual Assets Management (VAM) system;
• Needs assessment finalized and approved by all implementing partners – including assessment of hosting options and choice of best solution;
• 1 October 2013 - Work flow and structural elements of the visual library developed;
• 1 November 2013 - Gathering and tagging of UNV (including Field Unit) video footage (over 5,000 assets) for the selected VAM;
• 1 February 2014 - Gathering and tagging of UNV (including Field Unit) photographs (over 50,000 assets) for the selected VAM;
• 1 April 2014 - Processes of collection assets and tagging developed and disseminated throughout Section and UNV staff;
  
• 1 May 2014 - Implementation of visual asset management system with all existing visual assets of UNV included – including import of all current assets;
• June 2014 - Develop and procure a service support model and training for the new Visual Assets Management system;
• 30 August 2014 - Coordinate photography, design and print elements of production of Communications tools (Annual report, fact sheets, video, online, info-graphics and other elements);
• Coordinate photography as required (procurement, gathering of footage/ photos and selection/ quality control of product) for communication tools within the work-plan of the Section;
• Monthly collection and preparation of 100 photos for print, layout and online visual elements from 1 September to 30 August, 2014;
• Liaise with colleagues and contractors to ensure photo missions (6-8 in the contracted time period) in the field and agreed relaying of visual assets (also video if agreed) to UNV. Adherence to agreed timelines and notify of any challenges and/or delays. 8 times throughout the contract period from 1 September to 30 August, 2014.

Job 2

itemized Jobs that can be selected separately or in groups from the successful offeror outside of the initial contract and or within a different time frame).

Please refer to the detailed TOR at the following link; http://www.unv.org/fileadmin/docdb/pdf/2013/procurement/Terms_of_Reference_Visual_Management_Consultant_final.pdf.

Compétences

• A solid knowledge in the areas of visual asset management, communications, photography and video;
• An understand of brand and corporate identity also a must;
• Excellent writing, editing, and oral communication skills in English; in other UN languages an asset and
• Excellent organizational skills and the ability to work independently.
• Ability to meet deadlines and prioritize multiple tasks.

Qualifications et expériences requises

These are the minimum qualifications for been considered for this consultancy

Education:

•  Master’s degree and preferably a combination of academic and technical experience in both communications and working with visual assets.

Experience:

• At least two years’ experience in managing visual assets for an international organization and/or company;
• Experience with the United Nations is an asset;
• Practical experience in organization management, strategic planning and working in teams;
• Experience in formulating communications strategies, with specific needs assessment for visual assets a plus.

Language:

• Fluent in spoken and written English.

Other:

For the complete Terms of Reference (TOR) including the evaluation criteria, please follow the link below: http://www.unv.org/fileadmin/docdb/pdf/2013/procurement/Terms_of_Reference_Visual_Management_Consultant_final.pdf

Contract Award:

The successful offeror will be offered a Long Term Agreement (LTA) covering both jobs A & B. The contract will be for awarded for 12 months, extendable to 36 months upon satisfactory service. UNV reserves the right to award the contract to more than one consultant or company. This contract is open to both consultants and companies. The LTA does not constitute an obligation on the part of UNV to purchase services from the Supplier, nor shall it prevent UNV purchasing similar services from other sources.

How to apply:

Applications should be submitted online via the UNDP Job shop. Only short-listed applicants will be contacted. Applications submitted by e-mail, fax or mail will not be considered. By submitting an application, UNV expects that you have read and agree with the TOR and the UNV Terms and Conditions for Individuals or the UNV Terms and Conditions for Professional Services (Companies.
Follow link to the TOR: http://www.unv.org/fileadmin/docdb/pdf/2013/procurement/Terms_of_Reference_Visual_Management_Consultant_final.pdf

Important
 
Financial proposal:

The technical part of the proposal must not contain any pricing information whatsoever on the services offered. Pricing information shall be submitted separately. UNV expects a lump sum financial proposal; the Offeror is expected to show the total cost and breakdown by key milestone within each phase of work. Daily staff rates and number of man days required by each milestone must be provided. The offer must cover all costs, including any expected travel costs, per diem costs and any other direct or indirect costs. The financial proposal should be submitted in a separate e-mail to procurement@unv.org with ‘Visual Asset Management Consultant Ref. No. 36961-‘Your Name’ Financial Offer’ before the deadline

For any queries, please send an e-mail to procurement@unv.org, att.: Marc Wharton with ‘Video Asset Management Consultant Ref. No. 0036961’ in the subject line.

Any request for clarification must be sent in writing, or by standard electronic communication to the e-mail indicated above. UNV will respond in writing or by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all consultants.

This consultancy is open to individuals and companies. Companies wishing to apply with multiple consultants should submit through the UNDP Job Shop one application per consultant with the name of the consultant followed by the company name in brackets; e.g. Joe Bloggs (Acme); John Doe (Acme).