Background
Under the overall guidance of the Chief Security Adviser (CSA) and direct supervision of Deputy Security Advisor (DSA), Local Security Associate (GS-6) will assist in planning and implementation of security plans, conduct of security operations, Pass & ID Unit Services and delivery of security training to UN staff and their eligible dependants.
Duties and Responsibilities
Summary of key functions:- Assists in maintaining the Security Plan, including updating staff lists;
- Assists in reporting security incidents affecting UN staff, premises and assets;
- Assists in ensuring residential (Minimum Operating Residential Security Standards – MORSS)and office safety, and security preparedness;
- Supports the CSA/DSA/FSCO with the assessment of Minimum Operational Security Standards (MOSS) for the duty station;
- Assists CSA/DSA/FSCO in providing all relevant security training;
- Assists CSA/DSA/FSCO in managing the PASS & ID Unit;
- Provides general administrative assistance to the CSA/DSA/FSCO.
fire safety drills etc. Maintain and update staff lists in the duty station.
Assists in reporting security incidents affecting UN staff, assets and installations. Prepares reports such as security
incident reports, security assessments and the quarterly incident reports etc.
Assists in monitoring compliance
with Minimum Operational Security Standards (MOSS) established for the duty
station. Also assists with the compilation of data required for the MOSS Self-Assessment Programme
Assists in providing all relevant security training:
- Provide security briefing and orientation to staff members and their eligible dependants;
- Provide Security Awareness Training to UN staff members;
- Ensure the timely implementation of all security training programs;
- Research for new development in training related matters;
- Produce training materials in accordance with UNDSS Security Training Policy;
- Keep records of security briefings and training provided;
- Assist in the training of contracted security guards
- Supervise operations of the Pass & ID Unit;
- Manage ID Unit database;
- Ensure the ID Card equipment are kept in good operational and functional state;
- Analyze and evaluate all paperwork requesting ID cards for accuracy and correctness;
- Produce and issue identity cards/visitors passes to authorised persons;
- Maintain records of ID cards and passes issued, lost, destroyed or withdrawn.
- Maintains routine and confidential correspondence files/documents;
- Maintains a database on contact details in relation to host country security authorities;
- Arranges appointments, receives visitors, places and screens telephone calls and answers queries with discretion, and takes minutes and/or notes at meetings.
- Conducts security evaluations and provides advice on security measures for the staff residences (Minimum Operating Residential Security Standards- MORSS).
- Establishes and maintains warden system and keeps update of information related to UN offices and residences;
- Maintains liaison with security service provider companies used for UN security at offices and residences, in order to ensure the effective and efficient use of the guard force.
The key results have an impact on the accurate and timely implementation of the overall UN security programme at the country level.
Competencies
Core Values:Integrity
- An ability to work honestly, openly, impartially and in accordance with the values of the United Nations.
- An ability to work in a calm, competent and committed manner; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
- An ability to work effectively, respectfully, and inclusively with people from different backgrounds and with different perspectives.
Communications
- Clearly and effectively speaks and writes, tailoring language, tone, style and format to different audiences;
- Listens to others, correctly interprets messages from others and responds appropriately;
- Good communicator.
- Works collaboratively with colleagues to achieve organizational goals;
- Builds consensus for task purpose and direction with team members;
- Solicits input by genuinely valuing others’ ideas and expertise and is willing to learn from others;
- Capacity in establishing relationship with host Government security agencies.
- Identifies priority activities and assignments, adjusting priorities as required;
- Allocates appropriate amount of time and resources for completing work;
- Foresees risks and allows for contingencies when planning.
- Adheres to organizational rules, regulations and standards;
- Delivers outputs for which one has responsibility within prescribed time, cost and quality standards;
- Knowledge of host country safety codes;
- Actively seeks to improve services and delivery time;
- Demonstrates resourcefulness by finding new solutions to address operational problems.
- Keeps abreast of new occupational/professional developments;
- Contributes to the learning of colleagues.
Required Skills and Experience
Education:- Secondary school, with Security training qualifications or military police academy qualifications;
- A secondary qualification may be accepted in view of extensive experience in security management.
- Minimum 6 years of experience Relevant experience preferably in the military, police context or related field of work;
- Experience in security management with the UN or international organizations is an advantage;
- Proven experience in report writing;
- Experience with training of staff in security awareness;
- Experience in diplomatic security, protection and intelligence considered an asset;
- Solid computers skills (MS Word, Excel, Access and PowerPoint);
- Knowledge of HF and VHF radio operation;
- Fluency in written and spoken English is essential.
- Possession of a valid driver’s license;
- A minimum of three years’ driving experience;
- Ability to travel frequently for field assessments;
- Physically fit to undertake frequent operational field activities/deployments.