Antecedentes

UNDP Turkey will support the Ministry of Interior of Turkey for "Improvement of Civilian Oversight of Internal Security" through an EU funded technical assistance project. The overall objective of the project is to structurally embed expanded enjoyment of civil rights by Turkish citizens and democratic control of internal security in the regulatory system and public administration practice of Turkey.
 
The specific objective of the Project is to contribute to the progress towards the overall objective spelled out above, the project aims at establishment of institutional and regulatory framework conditions for an effective oversight by the MoI of Internal Security Forces at the central and local level. The Project aims at making transition from narrowly conceived, bureaucratically and legalistically managed oversight of policing to a system of security sector governance based on human centered understanding of security and public safety and transparency in partnership with the civil society.
 
The project is composed of 3 components:
  • Component A - Legislative Framework: This component aims at enabling the Ministry of Interior and the public administrators (governors and sub governors) to exercise civilian oversight over law enforcement bodies;
  • Component B - Capacity Building: This component aims at increasing the capacity at the MoI to realize its mission as regards the administrative management of security forces at the central and local level and establishment of institutional structures needed in order to meet the EU standards for HR protection and for a strengthened civilian oversight;
  • Component C - Civil Society and Media: This component aims at contributing to strengthen independent oversight on law enforcement bodies and increase citizens participation in oversight.

Deberes y responsabilidades

The International Short Term Expert will support the realization of the activity ‘B.2.8 Conduct five study tours, one for each major focus of the project’.
 
The present assignment covers the organization of the 2nd study visit of the project, which is Italy, Rome. The study visit will take place at the end of September 2013 (estimated 20-29 September 2013). The objective of the study tour to Italy is to study coordination laws and mechanisms by Ministry of Interior over law enforcement bodies both at central and local level. The study visit will be leaded by the Undersecretary of the Ministry of Interior (MoI) to a group of participants which include high-ranking officials of the Ministry of Interior, high-ranking police and gendarmerie officials and members of Grand National Assembly of Turkey.
 
The study visit to Italy will involve several meetings. The intended program is as follows:
  • Visit to Office for Coordination and Planning of Police Forces: The central organization and mechanisms for the steering and coordination of internal security forces;
  • Visit to Central Directorate for Antidrug Services: The central organization and mechanisms for the steering and coordination of internal security forces;
  • Visit to the Academy: The joint academy for high ranking officers of all internal security forces;
  • Visit to Naples: The coordination of forces at provincial level by the governors. During Phase I we were able to attend a public order and security meeting at the Prefecture of Roma. In the second phase, it could be useful for the delegation to visit another Province which is affected by organized crime problems (especially mafia-type) and one in Campania or Sicily regions appear interesting in that respect;
  • Visit to the Parliament: The role of the Parliament for oversight of the internal security forces (in particular, principles committees or sub committees);
  • Personal Data Protection: Visit to CiVIT – The Independent Commission for Evaluation, Transparency and Integrity of Public Administrations National Anti-Corruption Authority;
  • Other suggestions by the Italian authorities.
Based on the scope of work provided above, the tasks and responsibilities of the International Short Term Expert will be as follows:
  • Contribute to the further design and development of the work program for the study visit by engaging in information exchange and consultations with the Project team (namely, the Chief Technical Advisor) and establishing regular contact with the relevant public organizations/officials, Support to logistics of the study visit by giving guidance for accommodation and transportation - Home-Based - 2 working days;
  • Accompany the Turkish Delegation during the entire duration of the study visit in Italy (20 September–29 September 2013) and participate to the meetings - Rome - 5 working days
  • Prepare and submit a power point presentation on the political context of the country and main oversight mechanisms of ISFs - Rome - 2 working days;
  • Preparation of a detailed “Assignment Report”, which will include the following: 1) a brief overview of the study visit including a list of meetings held and persons contacted; 2) coordination laws and mechanisms by Ministry of Interior over law enforcement bodies both at central and local level; 3) structures and mechanisms for parliamentary oversight of ISF, 4) conclusions reached at each meeting; and 5) a general assessment involving best practices and other recommendations for the improvement of coordination of ISFs by Ministry of Interior and Parliamentary oversight - Home-Based - 6 working days.
Contingency days - 2 working days
 
Total - 17 working days (15 working days+2 contingency days).
 
Deliverables, Deadlines and Estimated Working Days*
  • Preparation of the list of information for the Study Tour - 20.09.2013 - 2 working days;
  • Accompany the Delegation in Italy - 29.09.2013 - 5 working days;
  • Preparation and submission of the power point presentation - 30.09.2013 - 2 working days;
  • Submission of the Assignment Report - 29.10.2013 - 6 working days.
Contingency days** - 2 working days
 
Total - 17 working days (15 working days+2 contingency days)
 
*The payment conditions indicated herein represents the maximum amount to be paid for the particular deliverable and will be based on the actual number of working days invested for the development of each deliverable.
**Contingency: Depending upon the additional requirements of the assignment, UNDP may/may not request investment of additional 2 working ays during the same period. Use of contingency days is bind to approval of Project Administrator. Without the approval contingency days are not subject to use.
 
Reporting Line
 
The consultant will be responsible to Democratic Governance Programme Manager, and Chief Technical Advisor, Key Expert of the relevant Component and Project Administrator of the Improvement of Civilian Oversight of Internal Security Sector Project Phase II for the completion of the tasks and duties.
 
Reporting Language
 
The reporting language is English.
 
Title Rights
 
The title rights, copyrights and all other rights whatsoever nature in any material produced under the provisions of this TORs will be vested exclusively in UNDP.
 
Timing Duration
 
Contract Start Date: 2 September 2013;
Contract Completion Date: 1 November 2013;
Total expected w/d to be invested: 17 days (15 days + 2 contingency days).
 
Duty Station
 
Duty station of the expert will be Rome and home-based.
 
Terms and Payment
 
The international short-term expert will be hired under an Individual Contract (IC) or a Reimbursable Loan Agreement and be paid in USD upon submission and approval of the all deliverables listed above. The international short term expert shall provide IC timesheet together with the deliverables in order to proceed with the payment.
The amount paid shall be gross and inclusive of all associated costs such as social security, pension and income tax. Assignment-related travel and accommodation costs outside of Rome will be borne by UNDP upon submission of documentation.
 
Contracting Authority
 
Contracting Authority for this Assignment is UNDP, and the contract amount will be provided through UNDP.
 
Contracting Modality
 
IC – Individual Contract of UNDP
Or
RLA- Reimbursable Loan Agreement.
 
Tax obligation
 
The subscriber is solely responsible for all taxation or other assessments on any income derived from UNDP. UNDP will not make any withholding from payments for the purposes of income tax. UNDP is exempt from any liabilities regarding taxation and will not reimburse any such taxation to the subscriber.

Competencias

  • Ability to work in multi-disciplinary and multi-cultural teams;
  • Ability to work under pressure against strict deadlines;
  • Ability to think out-of-the-box;
  • Ability to present complex issues persuasively and simply;
  • Ability to contextualize global trends in accordance with the dynamics of the operating (working) environment;
  • Ability to think strategically;
  • Ability to think result oriented.

Habilidades y experiencia requeridas

Education:
  • University degree in Social Sciences;
  • Advanced Degree (Masters or equivalent) in Social Sciences will be an asset.
Experience:
  • At least 5 years of work experience: In depth knowledge of Italian public administration system; In depth knowledge on internal security sector;
  • Computer literacy and good report writing skills.

Notes:
 
Internships (paid/unpaid) are not considered professional experience.
Obligatory military service is not considered professional experience.
Professional experience gained in an international setting is considered international experience.
Experience gained prior to completion of undergraduate studies is not considered professional experience.

Language:
  • Fluency in English and Italian.

Documents to be included when submitting the Proposals.

Interested individual consultants must submit the following documents/information to demonstrate their qualifications:

Proposal:

  • Explaining why they are the most suitable for the work;
  • Provide a brief note about the proposed approach and/or systematic to be followed for the achievement of the outputs of the Project;
  • Personal CV including past experiences in similar project and at least 3 references;
  • P11.

Financial Proposal

The financial proposal shall specify the daily fee, travel expenses and per diems quoted in separate line items, and payments are made to the Individual Consultant based on the number of days worked.

Payment

  • The International short-term expert will be paid in TRY Equivalent of USD on the basis of the number of days invested for each deliverable, as approved by UNDP;
  • The International Short Term Expert shall be paid upon submission and approval of the above described deliverables. The Expert shall also prepare a timesheet that shows the number of days invested for each deliverable;
  • The amount paid shall be gross and inclusive of all associated costs such as social security, pension and income tax. Assignment-related travel and accommodation costs outside of Rome will be borne by UNDP upon submission of documentation.

Evaluation

Applicants meeting the minimum requirements listed in the Terms of Reference will be short-listed and asked for price proposals. The selection of the Consultant will be made in accordance with the quality- cost based selection method (70 % technical component and 30% price component). Only short-listed candidates will be contacted.

Proposal should be email to ssa.proposal@undp.org.tr no later than 28 August 2013.

Any request for clarification must be sent in writing, or by standard electronic communication to the address or e-mail indicated above. UNDP will respond in writing or by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all consultants. Only short-listed candidates will be contacted.