Historique

Devoirs et responsabilités

The assistant project officer will be supporting with the coordination and contributing to overseeing the implementation of Syria programme and responsible for coordination and managing the Sexual and Gender-Based Violence (SGBV) Survivors to Access Life-Saving Services project in collaboration with relevant UN agencies and national and international NGOs.

•  Support in designing and formulating projects and programmes in response to the Syrian crisis and translating UN Women priorities into local interventions aimed at ensuring social equity and improved protection especially in the context of Sexual and Gender-Based Violence (SGBV);
• Conduct research and contribute with analysis to build capacities of non-governmental partners by supporting training on equality and women’s empowerment;
• Promote and facilitate the inclusion of gender issues into coordination meetings and other strategic for a related to Syria crisis.

• Formulate concept papers, project work plans and project strategies in consultation and coordination with the project’s counterparts and key stakeholders;
• Work closely with Recovery Advisor to manage the implementation of project activities as outlined in the project work plan;
• Maintain regular communication with the project implementing partners and key stakeholders, ensuring their active participation, involvement and support of the project’s objectives and activities;
• Track, monitor and evaluate project results and ensure documentation;
• Prepare technical project progress reports as per UN Women’s and donor’s guidelines and formats;
• Review technical reports submitted by NGOs and contractors as per UN Women’s rules and regulations;
• Contribute to identifying consultants, writing terms of reference and briefing and debriefing them;
• Document best practices and lessons learned from the project activities.

• Support the monitoring of project financial performance for all resources by providing necessary financial information and analysis. Detect potential over-under expenditure problems and suggest remedial action;
•  Initiate timely review of periodic progress and financial reports for UN Women Syria projects and initiation of required follow-up actions.Ensure maintenance of the internal expenditures control system which ensures that
• vouchers processed are matched and completed; transactions are correctly recorded and posted in Atlas;
•  Initiate necessary actions related to the project procurement activities, including preparation of an annual procurement plan for the projects and drafting of LAMRC submissions, agreements and contracts;
•  Creation of requisitions in Atlas for development projects, register of project goods receipt in Atlas, and budget checking for requisitions, POs and/or non-PO vouchers as pertinent;
• Effective tracking and management of various contracts issued to ensure timely work completion per schedule and disbursements;
• Regular monitoring and control of project expenditures in Atlas ensuring that all transactions are correctly recorded and posted in Atlas;
• Timely initiation of project budget revisions to ensure availability of funds;
• Maintaining the programme/ project filling and documentation and ensuring its adherence to UN WOMEN policies.

• Contribute to liaison with donors and partner organizations on the implementation of project activities;
• Assist the Recovery Advisor in representing UN Women in sector groups and other interagency coordination groups and joint functions and activities as may be required;
•  Contribute to the strengthening partnerships and building synergies with the partner UN agencies (UNFPA and UNICEF) and the national partners( MOSD,MOH) and other relevant NGOs.

Compétences

Core values/guiding principles

• Integrity: Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct;
• Professionalism: Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work;
• Cultural sensitivity and valuing diversity: Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

Core competencies

• Ethics and Values: Demonstrate and safeguard ethics and integrity;
• Organizational Awareness: Demonstrate corporate knowledge and sound judgment;
• Development and Innovation: Take charge of self-development and take initiative;
• Work in teams: Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds;
• Communicating and Information Sharing: Facilitate and encourage open communication and strive for effective communication;
• Self-management and Emotional Intelligence: Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others;
• Conflict Management: Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution;
• Continuous Learning and Knowledge Sharing: Encourage learning and sharing of knowledge;
• Appropriate and Transparent Decision Making: Demonstrate informed and transparent decision making.

Functional competencies:

• Ability to perform a broad range of specialized activities aimed at effective and efficient functioning of the Programme unit including logistical support;
• Ability to provide input to business process re-engineering, elaboration and implementation of new data management systems;
• Creates, edits and presents information in clear and presentable formats, using appropriate IT functionality;
• Ability to organize and complete multiple tasks by establishing priorities;
• Ability to handle a large volume of work possibly under time constraints;
• Ability to establish, build and sustain effective relationships with clients, demonstrating understanding of client's perspective; anticipates client needs and addresses them promptly;
• Ability to administer and execute financial processes and transactions;
• Ability to manage data, documents, correspondence and reports information and workflow.
  

Qualifications et expériences requises

Education:

• University degree (Bachelor) in Development, Business, ICT, Gender Social Science or related fields.

Experience:

• At least 5 years of progressively responsible experience with project management and administrative duties;  
• Experience in working in a computer environment using multiple office software packages, experience in ATLAS an advantage;
• Familiarity and experience with United Nations would be an advantage.

Language:

• Fluent English and Arabic.