Consultant - Elaboration of Formal HCFC Phase Out Strategy and Action Plan and Capacity Enhancement

Location : Home-based with missions to Ukraine, UKRAINE
Application Deadline :24-Sep-13 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :International Consultant
Languages Required :
English   Russian  
Starting Date :
(date when the selected candidate is expected to start)
Expected Duration of Assignment :62 days over 8 months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


The United Nations Development Programme (UNDP), under the support of the Global Environment Facility (GEF), is implementing the Programme “Initial Implementation of Accelerated HCFC Phase Out in the CEIT Region”.

The Project envisages among others, as a part of its support to the Government of Ukraine, and in particular to the Ministry of Environment and Natural Resources of Ukraine, the formulation of a comprehensive HCFC Phase Out Strategy and Action Plan. With this in mind, in accordance with UNDP/GEF procedures, UNDP is hiring an international consultant to engage in this assignment. The consultant will report to the Head of the Environment Unit at UNDP Ukraine, consult with UNDP-Bratislava, and MPU-Chemicals, and work closely with the Project Team and the officials of the Ministry of Environment and Natural Resource of Ukraine and other governmental agencies (State Environmental Inspectorate, State Customs Committee etc), and HCFC importers and users.

The overall purpose of the assignment is to develop a fully fledged HCFC Phase Out Strategy and Action Plan for Ukraine, verify and finalize it with the involved Governmental Agencies, especially with the Ministry of Environment and Natural Resources of Ukraine, and in consultations with other key stakeholders, such as from private sector in open fora. Within this, the consultant will conduct the situation analysis of the available legal acts, review the draft laws pending approval of the Parliament of Ukraine, especially the newly elaborated draft law “On protection of the ozone layer”, identify the gaps for a comprehensive country HCFC phase out strategy, review and validate previously collected data, and assist in guiding the collection of missing data in HCFC consumption in applicable sectors, and specifically in the servicing and refrigeration sub-sectors, and propose concrete action plan to accelerate Ukraine’s compliance to the requirements of the Montreal Protocol.

Throughout the assignment, the Consultant will develop the capacities of the Governmental officials through consultative support on the recent developments and trends in the area, as well as on the best international practices and available HCFC phase-out initiatives.

Project Description

The project is consistent with Ukraine's commitments on global environment management and plans on responding to multilateral agreements, in particular the requirements of Montreal protocol and the Vienna Convention on protection of ozone layer to which Ukraine is a party. While Ukraine has made some progress in implementing the Vienna Convention on protection of ozone layer, there is no integrated approach for sustainable planning and development as required by the Montreal Protocol.

The current full-size proposal is an initial response to the obligations incurred by Ukraine under the phase out schedule for HCFCs of the Montreal Protocol, as amended by the Copenhagen amendment and the subsequent adjustment adopted by the Parties to the Montreal Protocol at MOP 19 in September 2007. It provides a follow up to the previous GEF regional HCFC project, whose main objective was the development of HCFC survey data in CEITs and outlines of the phase-out strategies.

In order to respond to the country’s needs and initiate the return to compliance; Stage I targets as a priority the completion of the HCFC phase-out strategy formulation in its full format as well as rapid eligible consumption phase-out activities in the refrigeration manufacturing, solvent and XPS sectors, through HCFC-based industry (manufacturing sector) conversions to non-HCFC technologies (zero ODP and low GWP), as well as technical assistance and support (capacity building, awareness raising, etc) to non-eligible enterprises in support of their self conversion. It further plans for enhanced capacity building of re-structured Government authorities (Environmental Inspectorate and Customs) to exercise more effective HCFC related regulatory measures with technical support and supply of modern portable analytical instruments to properly detect and identify HCFCs at entry points and enforce HCFC quota legislation to facilitate the return of the country into compliance with the Montreal Protocol obligations.

As a first action urgently required to return Ukraine into compliance with the Montreal protocol, it is required on the basis of the existence outline, (1) finalize the full-fledged HCFC phase out and action plan for Ukraine (with accurate estimates of HCFC consumption and the amount of HCFC based equipment imported and installed in the country) to help meet compliance obligations - implementation of the strategy will require a combination of upgraded regulatory measures and strict enforcement of the quota system, technical and institutional capacity strengthening, and direct investment; and as a next action – (2) approval/endorsement of the HCFC Phase Out strategy as soon as possible in order to assist the country returning into compliance with Montreal Protocol obligations.

At the regulatory level, the project will ensure the implementation of enhanced HCFC regulation/import control, enhanced licensing systems, and introduction of HFC monitoring inclusive of working enforcement level training. These components will be complemented by training to strengthen enforcement (environmental and Customs officers to control HCFC end-use and imports) and, promotion of energy efficiency and GHG reductions during servicing. In addition, under this component, investment programs will cover technological conversions and technology information exchange in solvent and foam sectors (PU and XPS).

Duties and Responsibilities

The principal responsibility of the international consultant is to contribute to the development of the Ukrainian Formal HCFC Phase Out Strategy and action plan fully compliant with the Ukrainian requirements to the similar type of legal documents as a lead expert on strategy formulation and design, closely collaborating with the national officials of the involved Governmental bodies, the project team and UNDP.

Within the framework of this ToR, the international consultant is expected to perform the following tasks and duties:

Part 1: HCFC consumption survey in refrigeration and servicing sectors
  • Prepare a work plan and detailed schedule for HCFC/HFC data collection in the refrigeration and servicing sectors in Ukraine;
  • Assist in formulating TORs for national experts who would provide support in terms of field data collection from HCFC/HFC importers, distributors, end-users, servicing centers etc;
  • Develop guidance materials for data collection and validation, specifically in the servicing sector, and provide guidance to national experts in such data collection and aggregation. Provide guidance to the national team in data collection and improving gaps;
  • Validate data received through the import quota system and Customs records, build HCFC consumption growth forecasts and propose strategic options to curb such consumption in line with Ukraine’s HCFC phase-out schedule;
  • Identify key elements of HCFC phase-out in the identified sectors and feed this information into the draft outline of the National HCFC Phase-out Strategy (such elements should be combined with demonstration and expansion of such pilots’ scope with respect to low GWP technologies);
  • Participate in missions related to data validation and presentation of survey results along with gradual phase-out options.
Part 2: Formulation of the draft HCFC National Strategy for Ukraine
  • Review the history of non-compliance of Ukraine, and analyze HCFC collection and reporting processes to identify gaps and recommend improvements;
  • Guide a team of local experts to cross-check previously collected information, and liaise through the project team with the Ozone Office, the Ministry of Environment’s HCFC import licensing unit, and Customs authorities;
  • Provide guidance as requested on the scoping of the National Strategy Outline prepared previously with specific reference to the results of the complementary survey work and the conclusion and recommendations from it;
  • Provide technical advice to the project team and national counterparts in planning the development of their National Strategy. This may include i) identifying short, medium and long-term strategic priorities; ii) advising on international practice and trends related to technology developments, iii) pointing out commercial and affordability implications associated with acquisition of technology; and iv) consideration of potential impacts associated with regional and global trade and commercial issues;
  • Formulate draft National HCFC phase-out strategy, with particular emphasis on consistency of the technology related content with the existing national and international references on available technological solutions and their cost-effectiveness and eligibility for international assistance;
  • Support the officials of the Ministry to collect data on Ukraine’s annual ODS export, import and draft Ukrainian official annual report for the Ozone Secretariat; Propose recommendations on improving the operation of the licensing system through better interaction of various Governmental stakeholders;
  • Ensure that the drafted HCFC strategy and action plan are widely discussed with and presented to the local and national stakeholders. With this purpose, prepare short abstracts of the documents to be distributed during task force meetings, presentations, working discussion etc;
  • Present the drafted HCFC phase out strategy and action plan for the local and national stakeholders during the National Round Table/Conference. With this regard, prepare respective PPP and distribution materials if any for the participants;
  • Assume main responsibility for finalizing the HCFC Phase Out Strategy and Action Plan, with significant input from all involved. Based on the drafted strategy, propose the concerete action plan comprising of the main staged/milestones/steps, which the country will follow in order to accelarate its HCFC phase out
Part 3: Formulation of Project Concept for HCFC Phase-out in the servicing sector
  • Based on collected information in the refrigeration and servicing sectors, and formulated HCFC phase-out strategy draft a GEF project concept, in cooperation with the project team, to address HCFC consumption to allow Ukraine to stay in compliance after 2015;
  • Address comments on the concept from MPU/Chemicals in a timely manner;
  • Present the concept during the last mission to stakeholders and faciliate agreement to the design.
Besides a desk review of the relevant documents the consultant will undertake three missions to the country, in full collaboration with the UNDP Country Office and project team. The missions, apart from technical meetings, will include:
  • Consultations with key partners in National Government, responsible for environmental management as well as relevant sectoral ministries;
  • Consultations and meetings with the officials of the Ministry of Environment and Natural Resources of Ukraine, in particular the focal point within the Ministry responsible for the implementation of the Vienna Convention on protection of ozone layer and the Montreal Protocol;
  • Presentation and discussion of the developed documents for local and national stakeholders to get their feedback;
  • Facilitation of national workshop/conference to present the finalized HCFC Phase Out Strategy and action Plan.
Expected Deliverables:

The key products to be delivered are as follows:
  • Detailed Assignment Workplan (within 1 week of start of the assignment);
  • Detailed content and future design of the HCFC Phase Out Strategy and Action Plan (mid October);
  • Draft HCFC survey in the servicing sector (end January);
  • Final draft HCFC survey in the servicing sector and draft national HCFC phase-out strategy (end March).
  • Revised and finalized HCFC Phase Out Strategy and Action Plan based on the feedback received from the discussions/roundtables/workshops (end April);
  • Final PPP to be delivered during the national conference/roundtable for the local and national stakeholders on the brief content of the HCFC Phase Out Strategy and Action Plan and main implications to be introduced as a result of the strategy and action plan (end April);
  • Project concept for GEF (end May).
In addition, the incumbent will:
  • Be fully responsible for quidance of the work and deliverables of the national consultanst, who will be assisting the international consulant on Ukrainian context, rulles and procedures, etc.;
  • Oversee the completion of background studies, ensuring they are appropriate in scope and overall quality;
  • Provide required analyses;
  • Facilitate and guide consultations and meetings with the local and national stakeholders to determine strategy, priorities, key partners, and key barriers to success;
  • Coordinate work with other international experts recruited under this programme such as for PU/system house and solvents programmes, legislation/Customs and refrigeration servicing advisory support from a regionally controlled project component.
Payment for Services

The international consultant shall receive payment in five installments from UNDP as follows:
    • 20% upon preparation and acceptance of the assignment work plan, content and design of HCFC Phase Out Strategy and Action Plan;
    • 20% upon submission and acceptance of the draft HCFC survey results in the servicing sector;
    • 20% upon submission and acceptance of the draft HCFC phase-out strategy;
    • 20% upon submission of the final draft HCFC Phase-out strategy,
    • 20% upon organization of the national conference/round table, where the incumbent will present the final documents to the target audience, and submission of the final draft GEF project concept for the servicing sector
    Responsibility for Expenses and their Reimbursement

    This is a lump sum assignment. The Consultant will be responsible for all personal administrative and travel expenses associated with undertaking this assignment including office accommodation, printing, stationary, telephone and electronic communications, and report copies incurred in this assignment.

    Responsibility for Managing the People and the Work Plan

    The principal responsibility for managing the consultant will lie with the Project manager and the Head of Environment Section of UNDP Ukraine. The timeframe and duration of activities are estimated to be broken down as follows:

    Activity - Duration (estimated) / days - Estimated Timing and deadline
    • Preparation of the Assignment Workplan - 1 - 1st week of assignment;
    • Preparation of content and design of HCFC Phase Out Strategy and Action plan - 3 -15th October;
    • Mission 1 – Kiev - 4;
    • Preparation of the draft HCFC survey results in the servicing sector - 10 - 31st January;
    • Preparation of a draft national HCFC phase-out strategy - 14 - 31th March;
    • Mission 2 – Kiev - 4;
    • Revision and finalization of the HCFC Phase Out strategy and action plan following the comments from the Ministry, Environment Inspectorate and State Customs Committee and its final submission - 12 - 30th April;
    • Preparation of PPP on brief content of the documents, main implications and changes as a result of their implementation etc - 3 - 30th April;
    • Mission 3 - Kiev - 4;
    • Elaboration of the project concept for GEF - 7 -30th May.
    Total working days - approximate 62

    The duration of missions might vary and will depend upon the consultant’s judgment, but in total will not exceed 12 working days. The same apply to the duration of each milestone, preserving the deadlines are followed as they are identified by this TOR.

    The documents shall be provided both in written (if required) and electronic formats in English. UNDP will be responsible for their proper translation into Ukrainian and/or Russian (if needed). The PPT to be delivered at the national conference/roundtable shall be done in English with proper translation to be ensured by UNDP. The handout materials during conference and/or discussions/workshops are to be submitted to UNDP in English well in advance to ensure their proper translation into Ukrainian and/or Russian.

    Prior to approval of the national stakeholders (i.g. Ministry, Environment Inspectorate and State Customs Committee), draft versions of documents shall be submitted for comments if any, acceptance and translation into Ukrainian/English to UNDP. If any discrepancies have emerged between impressions and findings of the consultant and the aforementioned parties, these should be explained in an annex attached to the final report.


Technical work
  • Strong expertise in Environmental Management with strong focus on ozone protection and management, ODS production and consumption , trade, imports/exports;
  • Familiarity with the International Conventions, in particular requirements of the Montreal Protocol and the Vienna Convention on protection of Ozone Layer;
  • Ability to pick up new terminology and concepts easily;
  • Familiarity with HCFC use and management in the CEIT Region.
  • Maturity and confidence in dealing with senior members of national institutions;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Excellent written communication skills, with analytic capacity and ability to synthesize relevant collected data and findings for the preparation of quality analysis for the strategic documents, action plans, etc.;
  • Excellent coordination skills and result oriented collaboration with colleagues – especially for this case with the national level consultants.
  • Promotes the vision, mission, and strategic goals of UNDP;
  • Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback;
  • Good team player who has ability to maintain good relationships.

Required Skills and Experience

  • Graduate degree in chemistry, physics, engineering, environmental science or equivalent.
  • At least 15 years of relevant professional experience, out of which 10 years in the area of ozone layer protection;
  • Significant experience related to the application of ODS substances, their phase out and related global environmental issues including climate change, POPs and chemicals management;
  • Extensive expert knowledge in the ozone layer protection and development of national HCFC phase out strategies
  • Experience with GEF policies, procedures and projects, particularly in the Europe and Central Asia region
  • Relevant industry contacts;
  • Experience in developing country strategies, action plans, legal documents and draft laws;
  • Experience in drafting and getting endorsement of national draft laws;
  • Experience of previous work with GEF funded projects would be an asset.
  • Knowledge in the use of email, internet, the MS office suite.


  • Excellent English writing skills are essential. Knowledge of Russian/Ukrainian would be an asset.
Application procedures:

Qualified candidates are requested to apply online via

The application should contain:
  • Cover letter explaining why you are the most suitable candidate for the advertised position and a brief methodology on how you will approach and conduct the work (if applicable). Please paste the letter into the "Resume and Motivation" section of the electronic application;
  • Filled P11 form including past experience in similar projects and contact details of referees, please upload the P11 instead of your CV. (a template can be downloaded from );
  • Financial Proposal* - specifying a total lump sum amount for the tasks specified in this announcement. The financial proposal shall include a breakdown of this lump sum amount (number of anticipated working days – in home office and on mission, travel – international and local, per diems and any other possible costs), preferably Including the following lines:
  • Work in home ** : Assignment workplan; Development of a detailed content and design of HCFC Phase Out Strategy and Action plan; Next milestone; Nest milestone;
  • Work on mission**: Mission 1; Mission 2; Mission 3;
  • Sub-total Fee;
  • Travel costs: International travel to and from country/ies; Sub-total travel costs; Miscellaneous (communication, printing, visa);
  • Total.
Evaluation of applicants

Selection method: Desk review followed by a validation interview.

The cumulative analysis will be applied for the evaluation of proposals. Under the cumulative analysis scheme, a total score is obtained upon the combination of weighted technical (70) and financial attributes (30).

When using this weighted scoring method, the award of the contract should be made to the individual consultant whose offer has been evaluated and determined as:
  • Responsive/compliant/acceptable, and
  • Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.
Technical Criteria weight: 70
Financial Criteria weight: 30

Evaluation Criteria:

  • At least 15 years of relevant professional experience, out of which 10 years in the area of ozone layer protection - 10 max. points (10 pts – PhD degree; 5 pts – Specialist/Master’s degree; 3 pts – Bachelor degree);
  • Significant experience related to the application of ODS substances, their phase out and related global environmental issues including climate change, POPs and chemicals management - 20 max. points (20 pts – 15 and more years of practical experience; 15 pts – 10 and more years of practical experience; 10 pts – 5 years of practical experience; 5 pts – less than 5 years);
  • Extensive expert knowledge in the ozone layer protection and development of national HCFC phase out strategies - 15 max. points (15 pts – 10 years of experience and proven record of elaboration of similar strategies; 10 pts – 5 and more years of experience and proven record of elaboration of similar strategies; 5 pts – less than 5 years of experience; no record of elaboration of similar strategies – is not under consideration);
  • Experience with GEF policies, procedures and projects, particularly in the Europe and Central Asia region- 15 max. points; (15 pts – at least 15 years of experience; 10 pts – at least 10 years of experience; 5 pts – less than 5 years of experience; o pts – no previous experience);
  • Relevant industry contacts – 5 max. points (5 pts – ther are some contacts, 0 pts – no contacts);
  • Knowledge in the use of email, internet, the MS office suite - 5 max. points (5 pts – there is knowledge; 0 pts – no knowledge).
Total score obtainable for Technical evaluation - 70 max. points

* Only candidates obtaining a minimum of 49 points under Technical evaluation would be considered for the Financial Evaluation.


The maximum number of points assigned to the financial proposal is allocated to the lowest price proposal and will equal to 30. All other price proposals will be evaluated and assigned points, as per below formula:

30 points [max points available for financial part] x [lowest of all evaluated offered prices among responsive offers] / [evaluated price].

The proposal obtaining the overall cumulatively highest score after adding the score of the technical proposal and the financial proposal (A+B) will be considered as the most compliant offer and will be awarded a contract.

Please note that the financial proposal is all-inclusive and shall take into account various expenses incurred by the consultant/contractor during the contract period (e.g. fee, health insurance, vaccination, office costs and any other relevant expenses related to the performance of services...). All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel.

Payments will be made only upon confirmation of UNDP on delivering on the contract obligations in a satisfactory manner.
Individual Consultants are responsible for ensuring they have vaccinations/inoculations when travelling to certain countries, as designated by the UN Medical Director. Consultants are also required to comply with the UN security directives set forth under

General Terms and conditions as well as other related documents can be found under:

Qualified women and members of minorities are encouraged to apply.

Due to a large number of applications we receive, we are able to inform only the successful candidates about the outcome or status of the selection process.
Incomplete applications will not be considered. Please make sure you have provided all requested materials.

Applications should be filled in only in English.

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