Antecedentes

Organizational Context:
 
UNDP supports stabilization, state building, governance and development priorities in Afghanistan. UNDP support, in partnership with the Government, the United Nations system, the donor community and other development stakeholders, has contributed to institutional development efforts leading to positive impact on the lives of Afghan citizens.
 
Over the years UNDP support has spanned such milestone efforts as the adoption of the Constitution; Presidential, Parliamentary and Provincial Council elections; institutional development through capacity-building to the legislative, the judicial and executive arms of the state, and key ministries, Government agencies and commissions at the national and sub-national levels. UNDP has played a key role in the management of the Law and Order Trust Fund, which supports the Government in developing and maintaining the national police force and in efforts to stabilize the internal security environment. Major demobilization, disarmament and rehabilitation and area-based livelihoods and reconstruction programmes have taken place nationwide.
 
UNDP Programmes in Afghanistan have benefited from the very active support of donors. UNDP Afghanistan is committed to the highest standards of transparency and accountability and works in close coordination with the United Nations Mission in Afghanistan and the UN system as a whole to maximize the impact of its development efforts on the ground.
 
Under the guidance and supervision of the Finance Specialist/Officer, the Finance Associate ensures effective execution of financial services and processes in Project and transparent utilization of financial resources. The Finance Associate promotes a client-oriented approach consistent with UNDP rules and regulations.
    
The Finance Associate can supervise clerical and support staff of the Finance Unit. The Finance Associate works in close collaboration with the project personnel, operations and programme  staff in the CO and for resolving finance-related issues and information exchange.

Deberes y responsabilidades

Summary of Key Functions:
 
  • Implementation of operational and financial management strategies
  • Administration of budgets
  • Accounting, finance and administrative support
  • Project cash management
  • Facilitation of knowledge building and knowledge sharing
Ensures implementation of operational and financial management strategies, adapts processes and procedures focusing on achievement of the following results:
 
  • Full compliance with UN/UNDP rules and regulations of financial processes, financial records and reports and audit follow up; implementation of the effective internal control framework.
  • Project Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and project management.
  • Preparation of inputs for implementation of cost sharing and reduction strategies in consultation with the project management
  • Preparation of cost sharing and trust fund agreements, follow up on contributions within the project resource mobilization efforts.
Ensures administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:
 
  • Preparation and modifications of budgets for project, follow-up with Country Office on ASL for project.
  • Presentation of researched information for planning and status of financial resources of the project.
  • Sending project budget to KK if authorized by the Senior Management (can be done only on the basis of signed prodocs and project budgets).
Provides accounting and administrative support to the Project focusing on achievement of the following results:
 
  • Proper control of the supporting documents for payments and financial reports for the project; preparation of all types of vouchers;
  • Proper receipting of goods and services and establishment of accruals.
  • Preparation of vouchers and PO vouchers
  • Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims and other entitlements are duly processed
  • Timely accounts closure
  • Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
  • Timely corrective actions on erroneous data in Atlas. Preparation of financial reports as required.
Ensures proper Project cash management functioning focusing on achievement of the following results:
 
  • Timely review of Petty Cash position for the operation cost of the project.
  • Preparation of RDPs for Project Expenses.
  • Timely and accurate entry in Atlas.
  • Timely preparation of monthly cash flow forecast for use by Finance Specialist/ Finance Officer.
Ensures facilitation of knowledge building and knowledge sharing in the Project focusing on achievement of the following results:
 
  • Organization of trainings for the project staff on Finance.
  • Synthesis of lessons learnt and best practices in financial management
  • Sound contributions to knowledge networks and communities of practice.

Competencias

Functional Competencies:           
 
Building Partnerships
 
Level 1.1: Maintaining information and databases
  • Tracks and reports on mobilized resources
Promoting Organizational Learning And Knowledge Sharing
 
Level 1.1: Basic research and analysis
 
  • Researches best practices and poses new, more effective ways of doing things
  • Identifies and communicates opportunities to promote learning and knowledge sharing
Job Knowledge/Technical Expertise
 
Level 1.1: Fundamental knowledge of processes, methods and procedures
 
  • Understands the main processes and methods of work regarding to the position
  • Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks (specialized knowledge related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, reporting).
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning
  • Demonstrates good knowledge of information technology and applies it in work assignments
Promoting Organizational Change and Development
 
Level 1.1: Presentation of information on best practices in organizational change
 
  • Documents ‘best practices’ in organizational change and development within and outside the UN system
  • Demonstrates ability to identify problems and proposes solutions
Design and Implementation of Management Systems
 
Level 1.1: Data gathering and implementation of management systems
 
  • Uses information/databases/other management systems
  • Makes recommendations related to work procedures and implementation of management systems
Client Orientation
 
Level 1.1: Maintains effective client relationships
 
  • Reports to internal and external clients in a timely and appropriate fashion
  • Organizes and prioritizes work schedule to meet client needs and deadlines
  • Responds to client needs promptly
Promoting Accountability and Results-Based Management
 
Level 1.1: Gathering and disseminating information
 
  • Maintains databases
Core Competencies:
 
  • Demonstrate corporate knowledge and sound judgment
  • Self-development, initiative-taking
  • Acting as a team player and facilitating team work
  • Facilitating and encouraging open communication in the team, communicating effectively
  • Creating synergies through self-control
  • Managing conflict
  • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
  • Informed and transparent decision making

Habilidades y experiencia requeridas

Education;
 
  • High School Certificate with specialized certification in Accounting and Finance or bachelor degree in Finance, Business or Public Administration.
  • Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.
Experience:
 
  • With high school certificate 5 years of experience and with bachelor degree 2 to 3 years of experience in finance and accounting is required.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems and ERP financials, preferably PeopleSoft.
  • Knowledge of IPSAS and/or IFRS is asset.  
Language:
 
  • Fluency in English, Dari and/or Pashto
Submission of Applications:
 
Interested and qualified national Afghan candidates should apply on-line through the UNDP Jobs site at http://www.undp.org.af/Jobs/index.htm  . Please ensure to complete and upload Personal History Form-P.11 which is available at http://www.undp.org.af/Jobs/index.htm    in the relevant field of the on-line application.
 
Incomplete applications or applications received after the closing date will not be given consideration. Please note that only applicants who are short-listed will be contacted.
 
For more detailed information about UNDP Afghanistan please visit our website at www.undp.org.af   
 
  • The vacancy announcement is open only for Afghan(s) national applicants.
  • Qualified female candidates are highly encouraged to apply.
Evaluation of Applicants:
 
Applicants will be screened against qualifications and the competencies specified above. Those selected for the next stage of the selection process will be invited for a written assessment and subsequent interview. Reference check will be conducted.
 
From this assessment, the successful candidates will be included in the roster system of UNDP Afghanistan and will be provided with a roster number. This roster system will be valid for a period of one year.  Entry into UNDP’s roster system does not necessarily mean that contract with UNDP is guaranteed. When a vacancy arises, the candidates on roster will be contacted to confirm their interest and availability and also to provide an up-to-date Personal History Form. Interested candidates will then be brought to the final interview stage.
 
Candidates on roster are also encouraged to regularly search the job site for any other openings and actively apply for positions for which they think they are qualified.
 
Notice:
 
UNDP, as a matter of practice, does not charge any application, processing or training fee at any stage of the recruitment process. If you have any questions as to vacancy announcements you may have received, please refer to UNDP Afghanistan job site at www.undp.org.af  
 

UNDP is currently aware of fictitious vacancy announcements that are being circulated through the internet, the purpose of which is to get people to register for a training and send in a fee. If you believe that you have received such a notice, please forward it, and any other related information you have received, to scamalert@undp.org   This e-mail address is being protected from spambots. You need JavaScript enabled to view it . Since logos, emblems, names and addresses can be easily copied or reproduced, you are advised to take particular care in applying for vacancies, including undertaking all appropriate measures to protect against the unauthorized use of any personal information you may have provided as a result of the scam.