Antecedentes

  • UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest.
  • No telephone inquires will be entertained. Only short-listed candidates will be contacted
  • Please complete and attach the UNDP PERSONAL HISTORY FORM (P11) to your on-line application. It can be downloaded from UNDP Personal History Form

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    The project aims to promote environmental sustainability in Belarus taking into consideration the security aspect with a special focus on regional cooperation. The project will facilitate stronger and more efficient use of EU and UN legal instruments and practices, better understanding of them and stronger capacity for their application in Belarus and higher environmental awareness on all levels of the society, in particular in the cross-border and international perspectives. Activities will be performed to reduce environmental risks through a stronger national legislation and establishing and strengthening the contacts and connections of Belarus’ professionals, civil society and the media with the international community facilitating access to modern practices and enhanced dialogue over environmental issues at different levels (inter-sectoral, central vs. local, NGOs vs. authorities, media).

    The project has three components. Component 1 aims at supporting regional instruments for environmental protection and cooperation including regional coordination of the project activities with the key international stakeholders. Component 2 deals with public awareness and participation in environmental decision-making. Component 3 will facilitate effective regional coordination of the project activities with national and international stakeholders including the EnvSec and UNECE.

    The Ministry of Natural Resources and Environmental Protection of Belarus is the project’s national executing agency (referred further in the text as Executing Agency).

    Deberes y responsabilidades

    The Administrative and Financial Assistant (AFA) will be based in Minsk and will work under the guidance and direct supervision of the Project Manager (PM) and provides administrative and financial support for the successful implementation of project activities aiming at the achievement of all the project results. He/she promotes a client-oriented approach consistent with UNDP rules and regulations and works in close collaboration with the national partners, donors and project staff for resolving complex finance and administrative related issues. The AFA is responsible for all administrative (contractual, organizational and logistical) matters under the project and provides assistance to the Project Manager and other members of the project team in the implementation of day-to-day project activities. He/she is responsible for all accounting (disbursements, record-keeping, cash management) matters under the project. The AFA reports to the Project Manager and works in close cooperation with other members of the project team.

    Summary of Key Functions:
    • Overall, provides all necessary support to the Project Team in the implementation of the project in accordance with the respective UNDP procedures.
    • Accounting and administrative support; 
    • Provide financial monitoring and reporting.
     Accounting and administrative support:
    • Provide support in administrative and personnel issues to ensure the effective running of the project management unit;
    • Assist Project Manager in drafting project correspondence and documents; prepare correspondence of administrative nature;
    • Prepare draft job descriptions and vacancy announcements along with all the supporting documents for UNDP HR review;
    • Assist in collection, preparation and submission of documents for IC recruitment using UNDP recruitment system;
    • Provide maintenance and monitoring of staff monthly and annual attendance records for CO review;
    • Under Project Manager’s coordination provide services for performance evaluation review of project personnel;
    • Assist Project Manager in responding to telephone inquiries, fax, post and e-mail transmissions, and co-ordinate appointments;
    • Provide proper accounting to the project by controlling the supporting documents for payments;
    • Prepare and submit to UNDP CO payment requests ensuring the requests are supported with proper documentation;
    • Prepare and submit travel documents to UNDP CO in accordance with UNDP requirements;
    • Provide necessary financial and logistical support to project events, including among other workshops, seminars, working meeting and visits of international and national  experts and delegations (visa support, transportation, hotel accommodation etc.);
    • Collect and keep files of project documents, expert reports and ensure general circulation of documents;
    • Maintain the project’s disbursement ledger and journal;
    • Provide translation of documents for/to English/Russian as required. Provides English/Russian interpretation during meetings on project related issues upon project manager request

    Provide financial monitoring and reporting focusing on achievement of the following results:

    • Provide financial support to ensure an effective running of the project management unit in compliance with UNDP rules, regulations and policies of financial activities, financial recording/reporting system;
    • Provide financial monitoring over project commitments and expenditures, and assist the PM in assuring proper project delivery;
    • Draft project budget revisions;
    • Provide follow-up on audit recommendations;
    • Implement effective internal controls and ensure proper functioning of a client-oriented financial resources management system;
    • Contribute to preparation of periodic financial reports required by relevant national and/or donor procedures for project, donors, government and other parties involved in implementation and funding of activities;
    • Interact with UNDP CO to request funds transfer, verify financial reports, budget revisions;
    • Control the usage of non-expendable equipment (record keeping, drawing up regular inventories);
    • Assist in procurement of services and goods under the project;
    • Edit reports and other documents for correctness of form and content in financial issues.
    Other:
    • Perform any other administrative and financial duties related to the project as requested by the Project Manager.

    Competencias

    • Excellent finance and budgeting skills;
    • Previous experience in administering UNDP projects is a strong asset;
    • Self-development, initiative-taking;
    • Acts as a team player and facilitating team work. Ability to work effectively under pressure;
    • Outstanding organizational and administrative skills;
    • Strong oral and written communication skills; ability to draft, edit and finalize documents in English and in Russian.
    • Experienced computer user with focus on office software packages (MS Word, Excel, etc) with advanced knowledge of spreadsheet and database packages. Experience in handling of web based management systems is desirable.

    Habilidades y experiencia requeridas

    • University degree in economics, finance, administration or management;
    • At least 2 years of relevant finance/administrative  experience; 
    • Fluency in written and spoken English and Russian is mandatory.