Antecedentes

UNDP supports stabilization, state building, governance and development priorities in Afghanistan. UNDP support, in partnership with the Government, the United Nations system, the donor community and other development stakeholders, has contributed to institutional development efforts leading to positive impact on the lives of Afghan citizens. 

Over the years UNDP support has spanned such milestone efforts as the adoption of the Constitution; Presidential, Parliamentary and Provincial Council elections; institutional development through capacity-building to the legislative, the judicial and executive arms of the state, and key ministries, Government agencies and commissions at the national and sub-national levels. UNDP has played a key role in the management of the Law and Order Trust Fund, which supports the Government in developing and maintaining the national police force and in efforts to stabilize the internal security environment. Major demobilization, disarmament and rehabilitation and area-based livelihoods and reconstruction programmes have taken place nationwide.

UNDP Programmes in Afghanistan have benefited from the very active support of donors. UNDP Afghanistan is committed to the highest standards of transparency and accountability and works in close coordination with the United Nations Mission in Afghanistan and the UN system as a whole to maximize the impact of its development efforts on the ground.

Under the guidance and supervision of the Procurement Specialist/Analyst, the Procurement Assistant provides procurement services ensuring high quality and accuracy of work. The Procurement Assistant promotes a client, quality and results-oriented approach in the Unit.

 The Procurement Assistant works in close collaboration with the operations programme and projects staff in the CO and UNDP HQs staff to exchange information and ensure consistent service deliver.

Deberes y responsabilidades

• Implementation of operational strategies
• Support to procurement processes
• Implementation of sourcing strategy
• Control of CO Assets
• Provision of logistical services
• Support to knowledge building and knowledge sharing

Ensures implementation of operational strategies focusing on achievement of the following results:

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies.
• Provision of inputs to the CO Procurement business processes mapping and elaboration of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management.

Supports procurement processes for CO, NEX/DEX projects and at the request of other Agencies focusing on achievement of the following results:

• Provision of inputs to preparation of procurement plans for the office.
• Support to organization of procurement processes including preparation of RFQs, ITBs or RFPs documents, receipt of quotations, bids or proposals, their preliminary evaluation.
• Preparation of Purchase orders and contracts in and outside Atlas, preparation of Recurring Purchase orders for contracting of services, vendor creation in Atlas, maintenance of the filing system in the procurement Unit. . Buyers profile in Atlas.
• Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
• Provision of information for preparation of cost-recovery bills in Atlas for the procurement services provided by UNDP to other Agencies.

Contributes to implementation of sourcing strategy focusing on achievement of the following result:

• Update of the rosters of suppliers.

Ensures proper control of CO Assets focusing on achievement of the following result:

• Preparation of inventory reports.
• Implementation of Inventory and physical verification check-up in the CO and projects.

Ensures provision of logistical services focusing on achievement of the following results:

• Purchase of tickets and PO preparation; arrangement of shipments; vehicle maintenance organization; conference facilities arrangements.
• Timely conducted DSA, Travel Agencies, vehicle maintenance, hotel and conference facilities surveys.

Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Participation in the trainings for the operations/ projects staff on Procurement.
• Sound contributions to knowledge networks and communities of practice.

Key Expected Results:

The key results have an impact on the execution of the CO procurement services management in terms of quality and accuracy of work completed. Accurate data entry, presentation of information and client-oriented approach enhances UNDP capability in provision of procurement services.

Competencias

• Demonstrating/safeguarding ethics and integrity 
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making.

• Analyzes general information and selects materials in support of partnership building initiatives

• Researches best practices and poses new, more effective ways of doing things

Level 1.1: Fundamental knowledge of processes, methods and procedures

• Understands the main processes and methods of work regarding to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments

Level 1.1: Presentation of information on best practices in organizational change

• Demonstrates ability to identify problems and proposes solutions

Level 1.1: Data gathering and implementation of management systems

• Uses information/databases/other management systems

• Reports to internal and external clients in a timely and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines

• Gathers and disseminates information on best practice in accountability and results-based management systems

Habilidades y experiencia requeridas

• High School certificate, Specialized training in procurement is desirable.
• University Degree in Business or Public Administration would be desirable, but it is not a requirement.

• 5 years of relevant administrative experience is required at the national or international level.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of automated procurement systems, experience in handling of web based management systems.                                                                                                                    

• Fluency in English, Dari and/or Pashto

Interested and qualified national Afghan candidates should apply on-line through the UNDP Jobs site at http://www.undp.org.af/Jobs/index.htm. Please ensure to complete and upload Personal History Form-P.11 which is available athttp://www.undp.org.af/Jobs/index.htm in the relevant field of the on-line application.

Incomplete applications or applications received after the closing date will not be given consideration. Please note that only applicants who are short-listed will be contacted.

For more detailed information about UNDP Afghanistan please visit our website at www.undp.org.af

• The vacancy announcement is open only for Afghan(s) national applicants.
• Qualified female candidates are highly encouraged to apply.

Applicants will be screened against qualifications and the competencies specified above. Those selected for the next stage of the selection process will be invited for a written assessment and subsequent interview. Reference check will be conducted.

From this assessment, the successful candidates will be included in the roster system of UNDP Afghanistan and will be provided with a roster number. This roster system will be valid for a period of one year. Entry into UNDP’s roster system does not necessarily mean that contract with UNDP is guaranteed. When a vacancy arises, the candidates on roster will be contacted to confirm their interest and availability and also to provide an up-to-date Personal History Form. Interested candidates will then be brought to the final interview stage.

Candidates on roster are also encouraged to regularly search the job site for any other openings and actively apply for positions for which they think they are qualified.

UNDP, as a matter of practice, does not charge any application, processing or training fee at any stage of the recruitment process. If you have any questions as to vacancy announcements you may have received, please refer to UNDP Afghanistan job site at www.undp.org.af

UNDP is currently aware of fictitious vacancy announcements that are being circulated through the internet, the purpose of which is to get people to register for a training and send in a fee. If you believe that you have received such a notice, please forward it, and any other related information you have received, to scamalert@undp.org This e-mail address is being protected from spambots. You need JavaScript enabled to view it . Since logos, emblems, names and addresses can be easily copied or reproduced, you are advised to take particular care in applying for vacancies, including undertaking all appropriate measures to protect against the unauthorized use of any personal information you may have provided as a result of the scam.