Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
 
The Policy Division develops and implements the UN Women program of work on analysis, research and knowledge management that provides the evidence base for the advice and guidance UN Women provides to the intergovernmental process, the UN system, and to UN Women staff working at country and regional level on issues of gender equality and women’s empowerment. It identifies emerging issues and trends, and develops and proposes new strategies for achieving the agreed goals through innovative approaches and lessons learned about what works in practice. It also designs and oversees the training and capacity development programs of UN Women, working closely with the UN Women training facility in Santo Domingo.
 
Under the overall supervision of the Chief of the Section, Leadership and Governance, the Programme Associate provides programme, financial and administrative support with regards to the Section’s programmes and projects in the section four area of focus: Political participation, human rights, HIV/AIDS, and GNP.

Duties and Responsibilities

Summary of Key Functions: 
  • Programme Financial Management Support;
  • Programme and Administrative Support;
  • Knowledge Management.
 Programme Financial Management Support: 
  • Monitors all programme and project budgets for implementation (over $5 million);
  • Drafts project budgets and revisions; proposes routine changes to project components to attain project objectives in consultation with regional offices or funding agencies; reallocates resources; liaises with Chief/Advisers on rephasing budgets; uses ATLAS to produce reports;
  • Creates new projects in ATLAS. Processes all budget revisions, year-end rephasals and mandatory revisions. Liaises and assists supervisors and country offices regarding budget queries and discrepancies;
  • Monitors and Tracks budget expenditures. Prepares monthly expenditures reports for all the projects. These expenditure reports show the budget status and delivery rate at the end of each month. They are posted on the share drive to enable programme managers and specialists to review their programme expenditures;
  • Liaises with Finance section regarding donor contributions, financial reports, and GLEJVs. Requests and reviews financial reports submitted by Finance, and ensure they are in line with donors reporting standards;
  • Produces different financial reports to update status of budgets and expenditures.

Programme Support:

  • Drafts and submits to supervisor, authorizations to field offices to undertake project- related activities, incur expenditures, monitors expenditures and advises supervisors, and country offices on budget status, ensures funds allocation sis not exceeded or additional funds are allocated when required;
  • Make necessary arrangements for projects PAC approval process including preparation of implementation analysis notes and PAC documentation, minutes and follow up actions;
  • Organizes data and information, prepares and maintains records, documents and control plans for monitoring of project/programmes implementation; drafts routine correspondence to all parties concerned;
  • Updates the weekly delivery rates for the section. Liaises with Policy Division Director’s assistant with regard to sections delivery reports;
  • Verifies that all completed projects are closed in accordance with UN Women rules and that final reports are received.
Administrative Support: 
  • Assists and guides colleagues in the section with procurement, Admin and HR issues;
  • Prepares short-lists of consultants for selection by supervisor, initiates recruitment actions of consultants and liaise with HR to undertake recruitments;
  • Monitors attendance for 2 staff members;
  • Assists in the preparation of subcontracts, reviews subcontract invoices and checks supporting documentation to ensure services provided and claimed are in conformity with the terms of the contract;
  • Assists in the administrative actions related to travel, organization of meetings and events in collaboration with other members of the team. 
Facilitation of knowledge building and knowledge sharing:
  • Provide administrative support for effective knowledge management and sharing within the Section;
  • Systematic gaining and sharing of knowledge and experience related to operations management;
  • Synthesis of lessons learned and best practices in operations related issues;
  • Sound contributions to knowledge networks and communities of practice related to programme operations.
Impact of Results:
 
The key results have an impact on the overall performance of the Section and success in implementation of programme strategies. Accurate analysis, data entry and presentation of information ensure proper programme implementation.

Competencies

Core values and Guiding principles:

Integrity:

  • Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.

Professionalism:

  • Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.

Cultural sensitivity and valuing diversity:

  • Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

Core Competencies:

Ethics and Values:
  • Demonstrate and safeguard ethics and integrity.
Organizational Awareness:
  • Demonstrate corporate knowledge and sound judgment.
Development and Innovation:
  • Take charge of self-development and take initiative.
Work in teams:
  • Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.
Communicating and Information Sharing:
  • Facilitate and encourage open communication and strive for effective communication.
Self-management and Emotional Intelligence:
  • Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others.
Conflict Management:
  • Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.
Continuous Learning and Knowledge Sharing:
  • Encourage learning and sharing of knowledge.
Appropriate and Transparent Decision Making:
  • Demonstrate informed and transparent decision making.

Functional Competencies:

  • Proven experience in designing, gathering and presenting data and statistics;
  • Very strong analytical skills;
  • Creativity in performing quantitative analysis in areas where such quantitative data is limited and scarce;
  • Familiarity with the internet and the use of web based information systems, production / update of web content, internet searches;
  • Ample knowledge and use of computer office tools (word, data base, spread sheets, web content production, filing);
  • Good understanding of gender equality and women’s empowerment and its policy implications;
  • Excellent research skills.

Required Skills and Experience

Education:

  • Completion of secondary education is required;
  • University degree would be an asset.
Experience:
  • 6 years working in project management with solid knowledge of UN’s  rules and procedures
  • Extended specialized experience in finance, UN/ UN Women rules and procedures, and project management
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Access), Atlas, FIM, BRIO, Internet, and Outlook
  • Completion of UN Administrative Support Assessment Test (ASAT) – formerly known as the UN Clerical Test.

Languages:

  • Excellent written and spoken English; knowledge of another official UN language an asset.
Notes:

GS fixed-term appointment (FTA) and temporary appointment (TA) positions located in New York are open to candidates who are either US Permanent Residents, US Citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York.

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment
Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.