Emerging at a time of animated political debates and analysis on how to shift development towards more equitable and sustainable patterns, the RIO+Centre has a valuable opportunity to leverage its Brazilian and UN(DP) identity and mobilize a unique cross section of inputs that can be channeled towards a new global narrative based on the principles of sustainable development. As stated in the UN Secretary Generals recent report to the 68th session of the General Assembly dedicated to post 2015, Sustainable Development –in its integrated and inclusive form – must become the global guiding principle and operational standard to be adhered to in order to ensure social justice and dignity for all.

It does this by working towards the following objectives:

- Produce and disseminate evidence on policies and practices that are successfully addressing the social, economic and environmental dimensions of equitable development

- Trigger broad-based dialogue around action around the development, implementation and monitoring of sustainable human development

- Strengthen coalition building and networking for the increased participation and voice of underrepresented institutions, countries and communities in the adoption of equitable development at the national and global level

The RIO+ Centre is hiring an executive assistant who will work under the guidance of the Administrative and Programme Associate and direct supervision of both the Director and Deputy Director (Management Team) of the RIO+ Centre. The executive assistant will give support for the effective and efficient functioning of the RIO+ administrative tasks, with full confidentiality in all aspects of assignment, maintenance of protocol procedures, management of information flow and follow-up on deadlines and commitments made.

The key results of this function will impact on the overall efficiency of the RIO+ Center and on the success in implementation of its strategies. Accurate analysis, data entry and presentation of information will contribute to proper implementation of the RIO+ strategic planning, knowledge building and sharing.

Administrative, executive assistance and secretarial support services to facilitate smooth running of the Office;

Effective administrative support focusing on the following activities:

- Organize the official schedules and calendars of the management team;

- Receive, direct and relay telephone messages;

- Handle incoming mail;

- Prepare official correspondences;

- Arrange appointments, receiving high ranking visitors, places and screens telephone calls and answers enquiries;

- Support the organization of high-level meetings, taking minutes, when required;

- Preparation of high quality briefing materials for Director and Deputy Director for appointments, meetings, missions.

- Support the organization of missions and management team schedule, which includes the emission of air tickets and hotel booking;

- Give support on the organization of physic and electronic files and documentation;

- Make informal translations into Portuguese or English as required;

- Work closely with team colleagues and provide support in achievement of work priorities and objectives

- Give support on the overall needs of the RIO+ Center team, acting as a team player and facilitating team work;

- Operate the corporative system (Atlas) as a general user;

- Other related duties as required.

- Excellent organizational skills and demonstrated ability setting and fulfilling priorities in a timely manner;

- Ability to juggle multiple tasks and work well under pressure

- Demonstrated experience managing and implementing diverse administrative and operational tasks for a national or international organization

- Good team player

- Excellent written and oral communication skills;

- Demonstrates ethics, discretion and integrity.

- Five (5) years of experience in administrative work, office management, business administration, including, organizing and supervising the whole range of office support and administrative activities (progressive formal or on the job training in relevant field essential);

- Experience in organizing meetings and events;

- IT Skills – Computer literacy and the ability to effectively use standard office software tools and other office technology to create documentation, exchange and archive e-mail, and maintain electronic filing systems;

- Experience working for International Organizations desirable.

- Fluency in written and spoken English and Portuguese;

- Working knowledge of Spanish will be considered an asset;

>>>Submission of Applications<<<

Up to 22 November, 2013.

Click "Apply Now". After filling the fields and clicking in "Submit Application", you MUST attach in the next page (upload resume) the UNDP Personal History Form - P11 (instead of your CV).

The P11 can be found in: http://www.pnud.org.br/arquivos/p11.doc

Only applications made on UNDP Personal History Form - P11 and submitted on time in the UNDP Jobs System will be examined.

UN is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

Due to the volume of applications received, receipt of applications cannot be acknowledged individually. Only short-listed applicants will be contacted.