Background

The Comprehensive Disaster Risk Management Programme (CDRMP) has been formulated as part of the Strategic Partnership Framework signed between the BCPR and UNDP, and in accordance with the Nepal Risk Reduction Consortium. The programme aims to strengthen the institutional and legislative aspects of DRM in Nepal, by building the capacities of Ministry of Home Affairs, other ministries, and local governments. The CDRMP will also establish strategic linkages between DRM and development sectors. The programme’s intervention in the area of climate risk management, community-based disaster risk management, and emergency preparedness and response will strengthen the overall system of disaster risk management in Nepal. It will integrate gender equality and women empowerment as well as social inclusion issues for sustainable DRM.  A knowledge management strategy will support all the programme interventions. In course of implementing the programme, UNDP would build partnerships with the government, NGOs, international agencies, and academic institutions and expand the institutional and knowledge base of disaster risk management in Nepal.

Duties and Responsibilities

• Oversee the overall financial and administrative management of the programme;
• Maintain complete set of books of account according to the principle of accounting and update it on daily basis. Also keep record of the disbursement made from UNDP on behalf of the programme. Ensure accuracy of supporting documents; 
• Follow up on the activities and monitor advance balances of resource disbursed, verify availability of funds for programme activities and recommend for changes in budget line if needed.  Draft budget for budget revision;
• Supervise AFA prepare vouchers and process payments for all the financial transaction and  process payment request to UNDP country office;
• Prepare and submit periodic financial reports for submission through the programme manager  to UNDP;
• Provide support to prepare annual and quarterly work plans and budgets in consultation with the programme manager; 
• Verify Combine Delivery Report (CDR) for Certification;
• Manage annual audit exercise, prepare audit follow-up action plans, and ensure that the action plan is implemented;
• Conduct analysis of programme budget allocation and expenditure from a gender and social inclusion perspective under the guidance of the programme manager  and Gender and Social Inclusion Advisor;
• Oversee the financial and administrative management of district programmes and implementing partners, including internal audit (if needed);
• Prepare monthly shadow budget for tracking the delivery of the programme;
• Oversee the contracts with implementing partners including governmental, non-governmental, and community-based organizations as well as with service providers for the programme (individuals and companies);
• Ensure the compliance of all the provisions of guidelines regarding personnel management, procurement, sub contract and financial management;
• Prepare annual human resources and procurement (requisition) plans and implementing them;
• Backstop, monitor and provide training to the field based programme and finance/administrative staff as well as implementation partners in the areas of financial and administrative arrangements, monitoring and reporting;
• Draw up specifications for the equipment required for procurement in close work with programme team and UNDP PISU as per guidelines; maintain and update an inventory and ensure proper operation, maintenance and appropriate distribution of such equipment;
• Keep records on non-expendable equipment (NEE), conduct physical verification at least once a year and prepare annual physical verification report of NEE to be submitted to UNDP CO;
• Manage all correspondence related to administration and finance;
• Conduct frequent field visits for monitoring and supervision;
• Provide technical assistance to implementing partners including government agencies, NGOs and CBOs in financial management;
• Oversee the usage and maintenance of all equipment including vehicles;
• Supervise other support staff (Secretary, Office Assistant, Messengers, Drivers, Guards, etc.);
• Carry out any other related responsibility assigned by the programme manager NPM and support other activities as required by the programme management.

Competencies

• Demonstrated high moral integrity by modeling the UN’s values and ethical standards, impartiality and discretion and proven capacity of initiative, discretion and autonomy;
• Promotes the vision, mission and strategy of UNDP;
• Displays respect to diversity and cultural, gender, religious, race, nationality and age sensitivity.

• Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example;
• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills.

• Able to analyze administrative service needs to support specific business operations encompassing travel, transport and supply;
• Able to formulate, implement, monitor and evaluate programmes and projects, as well as resource mobilization skills;
• Able to implement new systems with attitude change among implementing partners.

• Builds strong relationships with clients, focuses on impact and results for the client and responds positively to feed-back;
• Consistently approaches work with energy and a positive, constructive attitude;
• Effective communications skills and ability to establish good working relationships with national and international interlocutors;
• Demonstrated openness to change and ability to solve problems and manage complexities.
• Ability to work and act under pressure and with discretion in a politically sensitive environment with a minimum of comfort;
• Ability to travel under harsh conditions within the country whenever required;
• Excellent team building skills.

Required Skills and Experience

Education:

• Master degree in business administration, procurement, finance, accounting or any other relevant fields.

 Experience:

• At least  5 years of relevant experience;
• Hands-on experience with UN or similar development programme or reputed private organization;
• Excellent financial, accounting including auditing and reporting skills as well as exposure in administration of project.
• Excellent skills in computers (Windows, Word, Excel, and Power Point); should be able to operate financial packages independently;
• Independent auditing skills.

Language Requirements:

• Excellent written and spoken command of English and Nepali.