Historique
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UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.”
I. Background
Context of the REDD+ initiative:
President Susilo Bambang Yudhoyono, made a voluntary commitment to the world to reduce emissions as much as 26 percent under a business-as-usual scenario or up to 41 percent with international support by 2020.
Committed to the cause, on 26 May 2010 the Governments of Indonesia and Norway signed a Letter of Intent (LoI) to establish a REDD+ Partnership. The first phase of this REDD+ Partnership (Phase 1) was to establish an agency with the capacity to implement and manage REDD+ projects initially in the pilot province Central Kalimantan and progressively in other priority provinces across Indonesia. A Task Force (Satuan Tugas, Satgas) was established to support this initial phase and, as of June 2013 at the end of the Task Force’s mandate, the following progress was achieved:
• Presidential Regulation regarding the establishment of a REDD+ Agency and governance of REDD+ in Indonesia is issued;
• Finalisation of a REDD+ National Strategy (Stranas) and development of Provincial Strategies and Action Plans (PSAPs) for the eleven priority provinces;
• Agreement on, and legal basis for, the structure and operations of a REDD+ Financial Instrument (FREDDI); its implementation awaits the establishment of the REDD+ Agency and the subsequent release of funding for Phase 2 of the LoI;
• A methodology, partially trialled, for the structure and Standard Operating Procedures (SOPs) of the MRV technical unit; while international standards and an international/national REDD+ registry remain in development, the unit is ready for mobilisation following the establishment of the REDD+ Agency;
• Legal review of regulatory requirements related to REDD+ implementation in particular land tenure, forest and peat-land governance, forest monitoring and law enforcement, consolidation of land concessions, and a Moratorium on all new concessions for conversion of peat and natural forest in Indonesia; and
• Successful implementation of a wide range of projects by the REDD+ Task Force in the pilot province Central Kalimantan with a focus on developing an operational capacity and an enabling environment for REDD+ projects.
These achievements have prepared a basic foundation for a future REDD+ national programme that aims to address the emission-reduction target for the forestry and peat-land sectors and the national long-term goals Assistantd with sustainable economic development and poverty reduction.
Context of this TOR:
The second phase of the Indonesian-Norway partnership will commence following the establishment of the REDD+ Agency and its technical units, the Funding Instrument (FREDDI) and the Measuring, Reporting and Verification (MRV). As the mandate of the REDD+ Task Force ended in June 2013, a REDD+ Special Team (Tim Khusus REDD+, Timsus) has been established by UKP-PPP to oversee the transition period required for the REDD+ Agency to be formally established and operational. This Special Team is assigned to ensure that those activities initiated by the REDD+ Task Force are either completed or further advanced with clear milestones and actions plans that will enable a seamless hand-over to the REDD+ Agency when it is operational. The mandate of this REDD+ Special Team will end in December 2013.
Having established the REDD+ Body based on Presidential Decree 62/2013, President Susilo Bambang Yudhoyono has appointed Head of Badan REDD+ on December 2013. Soon after this appointment, the Head of Badaan REDD+ requested UNDP REDD+ PMU to support establishment of proper office for the Body to run its day to day operations.
As further follow up to the request, REDD+ PMU decided to form a special team led by a Common Services Associate to take overall responsiblility in the office establishment as well as ensuring its proper technical General and Administration process during the establishment as well as the future maintanance.
Under the overall guidance and supervision of the Common Services Associate, the Common Service Assistant (CSA) assists in providing overall administration and execution of varied and inter-related operational and logistical activites in establishing the REDD+ Body office, ensuring high quality and accuracy of work. The CSA promotes a client, quality and results-oriented approach.
The CSA works in close collaboration with the Operations and Programme staff to exchange information and ensure consistent service delivery. He/She will also work on the day to day basis within the Operations team on Common Service matters. The interaction with the supervisor will take place on a daily basis, thus allowing continuous performance monitoring against the work plan.
Devoirs et responsabilités
II. Functions / Key Results Expected
Summary of Key Functions:
- Implementation of operational strategies
- Supports administrative recording and processing the Common Service matter and Asset Management.
- Assists to supply and assets management
- Support in management of the common services
- Support to knowledge building and knowledge sharing among REDD+ member team
- Perform any other duties as required by the supervisor
1. Supports implementation of operational strategies, focusing on achievement of the following results:
- Full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies.
- Supports preparation of CS team results-oriented workplans.
2. Supports efficient administrative recording and processing, focusing on achievement of the following results:
- Supports the organization of procurement processes including preparation of Requisition with specific specification for Common Service
- Supports organization of workshops, conferences, retreats
- Assists with protocol matters, registration of staff, coordination with local authority on space and other administrative matters.
3. Assists to proper supply and assets management, focusing on achievement of the following result:
- Support to coordination of assets management in the REDD+ project with CO
- Support to timely preparation and submission of periodic inventory reports.
4. Support in management of the common services focusing on achievement of the following result:
- Support to maintenance of office space management to ensure integrated activities on commonn services and implementation of the UNDP RDD+ reform.
5. Supports knowledge building and knowledge sharing among REDD+ Team member, focusing on achievement of the following results:
- Maintain an organized document depository of all related Common Service documents
- Contributions to knowledge networks and communities of practice.
III. Impact of Results
The key results have an impact on the efficiency and effectiveness of the work of REDD+ Common Service related matters. Accurate analysis and presentation of information, thoroughly researched and fully documented work strengthens the capacity of the office and facilitates subsequent action by the supervisor. Incumbent’s own initiative is decisive in results of work and timely finalization.
The Common Service arrangements result in economics of scale, increase bargaining power of UNDP REDD+, and enhanced realibility and quality of the services. He/She shall increase inter-agency collaboration, increased operational effeciency and ultimately operational transaction cost.
Compétences
IV. Competencies and Critical Success Factors
Functional Competencies:
Building Strategic Partnerships
Level 1.1: Maintaining information and databases
- Analyzes general information and selects materials in support of partnership building initiatives
Promoting Organizational Learning and Knowledge Sharing
Level 1.1: Basic research and analysis
- Researches best practices and poses new, more effective ways of doing things
Job Knowledge/Technical Expertise
Level 1.1: Fundamental knowledge of processes, methods and procedures
- Understands the main processes and methods of work regarding to the position
- Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
- Demonstrates good knowledge of information technology and applies it in work assignments
Promoting Organizational Change and Development
Level 1.1: Presentation of information on best practices in organizational change
- Demonstrates ability to identify problems and proposes solutions
Design and Implementation of Management Systems
Level 1.1: Data gathering and implementation of management systems
- Uses information/databases/other management systems
Client Orientation
Level 1.1: Maintains effective client relationships
- Reports to internal and external clients in a timely and appropriate fashion
- Organizes and prioritizes work schedule to meet client needs and deadlines
- Responds to client needs promptly
Promoting Accountability and Results-Based Management
Level 1.1: Gathering and disseminating information
- Gathers and disseminates information on best practice in accountability and results-based management systems
Core Competencies:
- Demonstrating/safeguarding ethics and integrity
- Demonstrate corporate knowledge and sound judgment
- Self-development, initiative-taking
- Acting as a team player and facilitating team work
- Facilitating and encouraging open communication in the team, communicating effectively
- Creating synergies through self-control
- Managing conflict
- Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
- Informed and transparent decision making
Qualifications et expériences requises
V. Recruitment Qualifications
Education:
University Degree in Business, Public Administration or other related field.
Experience:
Minimum 3 years work experience for candidates with Bachelor degree or 5 years work experience for candidates with Diploma degree, of relevant experience in administration or project support service. Experience in the usage of computers and office software packages (MS Word, Excel, etc.). Experience in handling of web-based management systems.
Language Requirements:
Fluency in the UN and national language of the duty station.
APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P-11
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. Female candidates are strongly encouraged to apply . All applications will be treated with the strictest confidence.
UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.
ATLAS POSITION NO. 00088502