Background
Duties and Responsibilities
Support for project management and implementation:
- Support the timely and effective implementation of HR and procurement plans by preparing all necessary documents as per the rules specified in the NIM Guidelines and supporting the HR and Procurement units at UNDP;
- Undertake project procurement i.e. technical bids, financial bids, proposals and contracts following the provisions of the NIM Guidelines;
- Provide support to resource mobilization by analyzing information on donors, preparation of donors’ profiles and their country strategy papers;
- Support in gathering information on other donor-funded or UN agency projects that are potential partners for AVRSCS;
- Support the NPM to update various logs in Atlas and to keep the project dashboard updated.
- Support in drafting internal and external correspondence especially related to procurement, recruitment, resource mobilization, partnership building, etc in line with the NIM guidelines;
- Support in organizing workshops, seminars, trainings including arrangement for venue, logistics, transportation and documentation of events;
- Provide logistic support for all external and internal meetings (including the meetings of government and donors) for AVRSCS in Kathmandu with government, non-government, academia, donors, NGOs, UN agencies, and other potential partners and stakeholders, and maintain records, minutes of all project related meetings;
- Provide logistical support in organizing the Project Board meeting;
- Ensure all project related materials are properly documented and easily accessible;
- Maintain a filing system for AVRSCS in Kathmandu.
- Assist in drafting Letter of Agreements, Memorandum of Understandings, Cost-sharing agreements, Contracts with implementing partners, and other such documents as per UNDP’s rules, regulations, and formats in close coordination with project administration and finance associate;
- Assist in managing the various contracts with implementing partners—government entities, NGOs, UN agencies, etc.
Vehicle Management Support:
- Ensure that proper inventory of all components of vehicles are maintained and checked frequently;
- Full compliance of UN rules and regulations, policies and strategies on travel management and ensure that vehicles are used in accordance with UN rules and regulations and that vehicle usage date is correctly recorded.
The key results have an impact on the overall efficient execution of Project Administrative services and consequently, result in the success of the project.
Competencies
- Demonstrated high moral integrity by modeling the UN’s values and ethical standards.
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
Project Management and learning
- Shares knowledge and experience.
- Good understanding of project management including administration and logistics support.
Leadership and Self Management
- Positive, constructive attitude;
- Strong oral and written communication skills;
- Exhibits openness to change and ability to manage complexities;
- Ability to work and act under pressure with discretion in politically sensitive environment with a minimum of comfort.
- Responds positively to critical feedback and differing points of view;
- Solicits feedback from staff about the impact of his/her own behavior;
- Ready to work independently, under tight deadlines.
Required Skills and Experience
Education:
- Bachelors degree in management, accounting, administration, or human resource management or any other relevant fields.
Experience:
- At least 3 years of work experience in administration;
- Proven ability to work with multiple partners such as the Government, NGOs, local government, UN agencies, etc.
- Knowledge of project planning, project finance, and project management procedures that UNDP follows will be a strong asset;
- Experience in working with international organizations like UN/UNDP, INGOs is a strong advantage;
- Knowledge of Atlas will be a distinct asset;
- Good understanding of the socio-economic, cultural and political contexts of project districts;
- Excellent knowledge of computer including Ms Office, spreadsheets.
Language requirement:
- Proficiency in written and spoken English and Nepali is essential.