Background

Duties and Responsibilities

• Provide technical support to train and build capacities of Council of Common Interests and Inter-Provincial Coordination Departments to enhance coordination;
• Provide substantive advice and coordinate technical support and training of provincial governments in the areas of public administration reform and decentralized governance;
• Coordinate and guide functional reviews of select provincial government departments that have been devolved and present the findings for approval of respective provincial Cabinets;
• Assist provincial governments in finalizing and implementing Local Government Laws ;
• Facilitate citizen engagement, initiatives for open government, dissemination and awareness of Right to Information laws to raise awareness about the impact of 18^th Amendment;
• Be responsible for the timely preparation and quality control of all substantive technical outputs, briefs and required documents, ensuring timely production and submission of outputs and reports by all members of the project team, contractors and project partners;
• Liaise with the UNDP country office, IPC departments, provincial government stakeholders, donors and all other partners on all matters concerning the implementation of the project;
• Supervise research and dissemination and advocacy of research findings; 
• Support coordination of the project  through regular contacts with the donors and by organizing regular donor briefings;
• Develop and nurture broader partnerships in the areas of democratic governance communicate and advocate the international partners’ positions and engage with Pakistani partners accordingly; and,
• Build and maintain strong cooperative relationships with relevant local networks and contacts, including partner organizations, stakeholders and beneficiaries.  

• Plan, initiate, facilitate and manage project activities and measure performance and report on project results and outcomes to the PRB;
• Ensure the establishment and equipment of the PMU at the outset of the project operations. Manage the recruitment of PMU team and local consultants, as well as identifying short-term international and local experts as necessary;
• Strategic oversight of planning, budgeting, implementing and monitoring of the project, tracking use of financial resources in accordance with UNDP rules and regulations;
• Effective monitoring, focused on result-based management of the project and achievements of project results and outcomes;
• Continuous monitoring and analysis of the programme environment, timely readjustment of project results framework, finalization of contribution agreements, determination of required revisions, coordination of the mandatory and budget re-phasing exercises, closure of projects through review. Performs functions of Project Manager in UNDP Atlas system for requisitions approval;
• Follow up on audit recommendations. All exceptions are timely reported;
• Coordinate and supervise the activities of the project staff, experts and consultants working as part of the technical assistance team;
• Prepare project work plans, progress reports and terminal report;
• Organize PRB, donor coordination and project review meetings. Prepare background documents, briefs, issues papers, and progress reports for the PRB meetings and for donor reporting. Follow-up on the implementation of PRB decisions and recommendations;
• Manage process for the selection of suppliers, contractors and partners. Supervise procurement of goods and services including preparation of equipment specifications, Terms of Reference (TORs) and Request for Proposals (RFPs) according to approved UNDP procedures;
• Conduct field visits to supervise, coordinate and monitor field-level activities of the project;
• Organize end of project evaluation in close coordination with UNDP Country Office;
• Coordination with other partners, forge relationships, mobilize resources, liaise with UNDP New York and regional capabilities;

Competencies

• Background and experience in federal systems of governance, especially inter-governmental relations, local government, and citizen engagement;
• Demonstrated knowledge and understanding of approaches, tools and methodologies related to planning, executing and monitoring the implementation of technical assistance projects.

• Excellent analytical and organizational skills required; ability to plan own work, manage conflicting priorities, report on work progress and deliver outputs in a punctual manner.

• Ability to effectively interact and coordinate with donors and senior officials.

• Fully proficient computer skills and use of relevant software and other applications, e.g. word processing, PowerPoint or equivalent, internal databases, Internet, etc.

• Strong communication (spoken and written) skills and ability to articulate ideas in a clear, concise style.

• Promoting ethics and integrity, creating organizational precedents;
• Building support and political acumen;
• Building staff competence, creating an environment of creativity and innovation;
• Building and promoting effective teams;
• Creating and promoting enabling environment for open communication;
• Creating an emotionally intelligent organization;
• Leveraging conflict in the interests of UNDP & setting standards;
• Sharing knowledge across the organization and building a culture of knowledge sharing and learning;
• Promoting learning and knowledge management/sharing is the responsibility of each staff member;
• Fair and transparent decision making; calculated risk-taking.

Required Skills and Experience

• A minimum of an advanced university degree in the field of public policy, public administration, law, economics or a related subject.

• A minimum of 7 years of experience in public administration reform, federalism, decentralized governance and project management with demonstrated project management and strong communications skills;
• Familiarity with the work of UNDP, especially in the area of democratic governance and decentralized governance; and,
• International development experience in Pakistan, the Asia Pacific region or in similar context will be preferred but is not mandatory.

• Fluency in English is a must.