Background

Under the guidance and supervision of the HR Specialist and the HR Associate, the HR Assistant provides HR services ensuring high quality, accuracy and consistency of work. The HR Assistant promotes a client-oriented and consistent with rules and regulations approach in the Unit.

Duties and Responsibilities

Functions / Key Results Expected

• Implementation of HR strategies;
• Implementation of HR services;
• Support to staff career management and career development;
• Support to UN-related surveys;
• Support to knowledge building and knowledge sharing.

Ensures implementation of HR strategies focusing on achievement of the following results:

• Full compliance of HR processes and records with UN/UNDP rules, regulations, policies and strategies;
• Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management;

Implements HR services focusing on achievement of the following results:

• Preparation of draft job descriptions, vacancy announcements, compiling matrixes, performing functions of Secretary in interview panels;
• Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas Preparation of contracts (100/300 SSAs, SCs);
• Tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas;
• Maintenance of the CO staffing table;
• Collection of background information for submissions to the Local Appointment and Promotion Board (LAPB);
• Update of the CO rosters;
• Maintenance of proper filing system for HR records and documents;
• Provision of information for cost-recovery bills in Atlas for HR services provided by UNDP to other Agencies.

Ensures proper staff performance management and career development focusing on achievement of the following results:

• Provision of background information to CRG;
• Provision of background information for drafting Whole Office Learning plan and individual learning plans.

Ensures conduct of UN-related surveys focusing on achievement of the following results:

• Collection of information for comprehensive and interim local salary, participation in the work of LSSC, hardship and place-to-place surveys.

Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Participation in the trainings for the operations/projects staff on HR;
• Contribution to knowledge networks and communities of practice.

Impact of Results

The key results have an impact on the execution of the CO HR services in terms of quality and accuracy of work completed. Accurate data entry and presentation of financial information and client-oriented approach enhances UNDP capability in the HR management.

Competencies

• Analyzes general information and selects materials in support of partnership building initiatives.

Promoting Organizational Learning and Knowledge Sharing:
Basic research and analysis

• Researches best practices and poses new, more effective ways of doing things.

• Understands the main processes and methods of work regarding to the position;
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
• Demonstrates good knowledge of information technology and applies it in work assignments.

Promoting Organizational Change and DevelopmentPresentation of information on best practices in organizational change:

• Demonstrates ability to identify problems and proposes solutions.

• Uses information/databases/other management systems.

Client Orientation:

• Reports to internal and external clients in a timely and appropriate fashion;
• Organizes and prioritizes work schedule to meet client needs and deadlines;
• Responds to client needs promptly.

• Gathers and disseminates information on best practice in accountability and results-based management systems.

• Demonstrating/safeguarding ethics and integrity;  
• Demonstrate corporate knowledge and sound judgment;
• Self-development, initiative-taking;
• Acting as a team player and facilitating team work;
• Facilitating and encouraging open communication in the team, communicating effectively;
• Creating synergies through self-control;
• Managing conflict;
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
•  Informed and transparent decision making.

Required Skills and Experience

• Secondary Education with specialized certification in HR;
• University Degree in Business or Public Administration would be desirable, but it is not a requirement;
• UNDP HR certification.

• 5 years of relevant HR experience is required at the national or international level;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.

• Fluency in English and Arabic.

Interested and qualified national Libyan candidates should apply on-line through the UNDP Jobs site at http://www.ly.undp.org/content/libya/en/home/operations/jobs/ and please ensure to fill in and upload

Personal History Form - P.11 which is available at http://www.ly.undp.org/content/libya/en/home/operations/jobs/ in the relevant field of the on-line application. 

Incomplete applications or applications received after the closing date will not be given consideration. Please note that only applications who are short-listed will be contacted.