Historique

Primary purpose of recruiting the Programme Associate is to support efficient delivery of UNFPA and UNDP programmes in the Banja Luka area and to strengthen agencies relations with the relevant Republika Srpska authorities and other stakeholders. The Programme Associate will work 50% of its working time for UNFPA, under the supervision of the UNFPA Assistant Representative, and 50% of its working time for UNDP projects, under the supervision of the UNDP Regional Programme Manager. This arrangement will benefit the both organizations in the sense of coordination and contribution to better alignment of the UNDP and UNFPA programme activities.

The key results have an impact on the overall CO efficiency in programme and success in implementation of programme strategies.  Accurate analysis and presentation of information enhances UNDP/UNFPA position as a strong development partners. The information provided facilitates decision making of the management.

Devoirs et responsabilités

UNFPA Functions

  • In collaboration with Government counterparts, NGOs and other partners contributes substantively to the formulation and design of the national programming framework (CPAP like document) and its component projects in line with Government and UNDAF priorities and according to UNFPA programme policies and procedures. Ensures quality of programme/project design incorporating lessons learned, newly developed policies and best practices and establishing appropriate execution and monitoring mechanisms and systems;
  • Analyzes and interprets the political, social and economic environment relevant to population and development, reproductive health youth and gender and identifies opportunities for UNFPA assistance and intervention. Keeps abreast of new policy developments and strategies analyzing policy papers, strategy documents, national plans and development frameworks and prepares briefs and inputs for policy dialogue, technical assistance coordination and development frameworks;
  • Analyzes and reports on programme and project progress in terms of achieving results, using existing monitoring and evaluation tools and introducing new mechanisms and systems; identifies constraints and resource deficiencies and recommends corrective action. Monitors projects expenditures and disbursements to ensure delivery is in line with approved project budgets and to realize targeted delivery levels;
  • Expedites and coordinates project implementation establishing collaborative relationships with executing agencies, experts, government counterparts and other UN agencies facilitating timely and efficient delivery of project inputs and addressing training needs of project personnel;
  • Helps create and document knowledge about current and emerging population development trends, RH, youth, and gender issues, by analyzing programmes, projects, strategies, approaches and ongoing experience for lessons learned, best practices, and shares with management for use in knowledge sharing and planning future strategies;
  • Assists advocacy and resource mobilization efforts of the Country Office by preparing relevant documentation, i.e. project summaries, conference papers, speeches, donor profiles and participating in donor meetings and public information events;
  • Contributes to the achievement of results through primary research and analysis and effective monitoring of programme/project implementation. Uses analytical skills to identify opportunities for project development and participates in the formulation of proposals ensuring substantive rigor in the design and application of proven successful approaches;
  • Enhances existing processes and products. Documents and analyzes innovative strategies, best practices and new approaches.

UNDP Functions

1. Supports administration and implementation of programme strategies, adapts processes and procedures:

  • Collects and presentation of information/ reports for identification of areas for support and interventions;
  • Support to implementation of the Sector partnerships and resources mobilization strategies, preparation of reports;
  • Preparation of draft job descriptions;

2. Provides finance support to the Programme Manager:

  • Preparation of non-PO vouchers for development projects;
  • Maintenance of the internal expenditures control system including timely corrective actions as needed;
  • Creation of requisitions in Atlas for development projects, registering of goods/services receipt in Atlas;
  • Review of contributions agreements, managing contributions in Atlas.

3. Provides administrative general office support:

  • Prepares and supports issuance of contracts for consultants and contractors;
  • Organization of  travel arrangements for programme and project staff;
  • Assist in the management of logistical support to the project;
  • Maintenance of the inventory of program/project assets and equipment;
  • Prepares and maintain status reports for projects under implementation and for completed projects;
  • Arrangements for purchase and receipt of office and project supplies, vehicles and equipment;
  • Prepare and translate necessary documents for programme and projects;
  • Maintain all administrative, personnel and financial files and records, as well as general office files.

Compétences

Functional Competencies:    

Results-Based Programme Development and Management

Level 1.1: Contributing to results through provision of information

  • Provides information for linkages across programme activities to help identify critical points of integration;
  • Provides information and documentation on specific stages of projects/programme implementation;

Building Strategic Partnerships

Level 1.1: Maintaining information and databases

  • Analyzes general information and selects materials in support of partnership building initiatives;
  • Maintains databases of donor information;
  • Tracks and reports on mobilized resources.

Innovation and Marketing New Approaches

Level 1.1: Implementing processes and uses products

  • Documents and tracks innovative strategies/best practices/new approaches;
  • Tracks bottlenecks, problems and issues, and proposes solutions;
  • Responds positively to new approaches.

Resource Mobilization

Level 1.1: Providing information for resource mobilization strategies

  • Maintains information/databases on potential and actual donors;
  • Maintains database of project files;
  • Provides data and information needed for preparation of project documents.

Job Knowledge/Technical Expertise

Level 1.1: Fundamental knowledge of processes, methods and procedures

  • Understands the main processes and methods of work regarding to the position;
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
  • Identifies new and better approaches to work processes and incorporates same in own work;
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
  • Demonstrates good knowledge of information technology and applies it in work assignments;
  • Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments.

Global Leadership and Advocacy for UNFPA’s and UNDP’s Goals

Level 1.1: Research and analysis

  • Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences;
  • Maintains a network of contacts in the media and civil society, for use in UNFPA’s and UNDP’s advocacy efforts.

Client Orientation

Level 1.1:  Maintains effective client relationships

  • Reports to internal and external clients in a timely and appropriate fashion;
  • Organizes and prioritizes work schedule to meet client needs and deadlines;
  • Establishes, builds and sustains effective relationships within the work unit and with internal and external clients

Core Competencies:

  • Demonstrating/safeguarding ethics and integrity;
  • Demonstrate corporate knowledge and sound judgment;
  • Self-development, initiative-taking;
  • Acting as a team player and facilitating team work;
  • Facilitating and encouraging open communication in the team, communicating effectively;
  • Creating synergies through self-control;
  • Managing conflict;
  • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each employee;
  • Informed and transparent decision making.

Qualifications et expériences requises


Education: 

  • Completed Secondary Level Education is a requirement;
  • University degree in Business of Public Administration, Economics or Social Sciences would be considered as a strong advantage.

Experience: 

  • Seven years of relevant programme/project experienceis at the national or international level.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language Requirements: 

  • Fluency in the English and B/H/S languages.

 

Applicants are required to submit completed and signed UNDP Personal History Form (downloadable from http://www.ba.undp.org/content/bosnia_and_herzegovina/en/home/operations/jobs.html) online through this website.

Candidates must either be citizens of Bosnia and Herzegovina or hold a valid work permit for BiH. Only successful candidates will be contacted.