Historique

Under the overall guidance of the Country Director and direct supervision of the Governance Team Leader, the Programme Associate ensures effective delivery of the Governance programme by entering and managing data, and supporting programme implementation consistent with United Nations Development Programme (UNDP) rules and regulations. The Programme Associate works in close collaboration with the operations, programme, and projects staff in the UNDP country and headquarters offices, as required, for resolving complex finance- related issues and exchange of information.

Devoirs et responsabilités

Support to formulation of Governance programme strategies and implementation of the Country Programme Action Plan;

• Support the management of the Governance programme;
• Administrative support to the Governance Programme Team;

• Support to resource mobilization;
• Facilitation knowledge building and knowledge sharing in the area of Governance.

 Supports formulation of programme strategies and implementation of the Governance programme focusing on achievement of the following results:

• Collection and presentation of Governance background information for preparation of United Nations; Development Assistance Framework (UNDAF), Country Programme Document (CPD), Country Proramme Action; Plan (CPAP), effective application of Results Based Management (RBM) tools and establishment of Governance management targets;
• Presentation of background information for to inform formulation of projects, drafting of project documents, work plans, budgets and proposals on implementation arrangements.

Provides effective support to management of the Governance programme focusing on the achievement of the  following results:

• Creation of a project in Atlas;
• Preparation  of required budget revisions;
• Revision of project award and project status;
• Tracking un-utilised funds;
• Facilitate operational and financial close of a projects;
• Provision of guidance to the executing agencies on routine implementation of projects;
• Presentation of information required for audit of projects;
• Provision of support to the implementation of audit recommendations;

Provides administrative support focusing on achievement of the following results:

• Review of projects Financial Reports;
• Preparation of non-Purchase Order (PO) vouchers for development projects;
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed; transactions are correctly recorded and posted in Atlas;
• Timely corrective actions on un posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
• Creation of requisitions in Atlas for development projects registers of goods receipt in Atlas;
• Making budget check for requisitions, purchase orders, and vouchers.

Supports resource mobilization focusing on achievement of the following results:

• Analyze information on Governance donors;
• Prepare donor’s profile;
• Track and reporting on mobilized resources;
• Review contributions agreements;
• Manage contributions in Atlas.

Ensures facilitation of knowledge building and knowledge sharing in the Governance  area focusing on achievement of the following results:

• Support the organization of Governance trainings for the all staff;
• Support the synthesis of lessons learned and best practices in programme;
• Make contributions to knowledge networks and communities of practice. 

Impact of Results:

The key results have an impact on the overall performance of the Governance Team and success in implementation of Governance programme strategies.  Accurate analysis, data entry and presentation of information to ensure proper programme implementation.

 

Compétences

Corporate Competencies:

• Demonstrates commitment to UNDP’s mission, vision and values;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

• Knowledge Management and Learning:
• Shares knowledge and experience;
• Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills.

Development and Operational Effectiveness:

• Ability to perform a variety of specialized tasks related to Results Management, including support to design, planning and implementation of programme, managing data, reporting;
• Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems.;
• Good knowledge of Results Management Guide and Toolkit.

Leadership and Self-Management:

• Focuses on result for the client and responds positively to feedback;
• Consistently approaches work with energy and a positive, constructive attitude;
• Remains calm, in control and good humored even under pressure;
• Demonstrates openness to change and ability to manage complexities.

Qualifications et expériences requises

Education:

• Completion of Secondary Education;
• University Degree in Business Administration or a relevant Social Sciences field would be desirable;
• Specialized certification in accounting and finance would be an asset;
• Prince2 training and certification, RMG would be an added advantage.

Experience:

• 6 years of progressively responsible administrative or programme experience is required at the national or international level;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc);
• Advanced knowledge of spreadsheet and data base packages;
• Experience in handling web based management systems;
• Knowledge of the Enterprise Resource Planning Systems, such as ATLAS would be an added advantage.

Language Requirements:

• Fluency in written and spoken English.

UNDP is any Equal Opportunity Employer.
Highly Qualified women are encouraged to apply.
Short listed candidates will be required to send certified copies of academic credentials.