Receptionist - (Open to Ugandan Nationals Only)


Location : Kampala, UGANDA
Application Deadline :06-Apr-14 (Midnight New York, USA)
Additional Category :Management
Type of Contract :Service Contract
Post Level :SB-2
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
01-May-2014
Duration of Initial Contract :1 Year
Expected Duration of Assignment :1 Year (Renewable)

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

UNDP seeks to recruit a Receptionist for its office at Plot 11 Yusuf Lule Road.  The role of the Receptionist is to liaise between the staff and external counterparts by properly handling incoming and outgoing calls and receiving, screening, and guiding visitors. Under the overall guidance of the Deputy Country Director/Operations and direct supervision by the Administrative Associate, the incumbent will be providing services to all UN agencies co-located in the shared premises and will be required to be equally responsive to their needs. 

  • Respond to all incoming calls and transfer them to the relevant staff members and make outgoing calls upon request by staff members;
  • Receive and transmit verbal and written messages to relevant staff members;
  • Receive, screen, and assist visitors by giving them direction and/of information;
  • Assist with registry tasks and keep close collaboration with the Assistant in charge of the Registry;
  • Assist with scheduling of appointments.


Competencies

Ethics and Values:
  • Demonstrate and safeguard ethics and integrity;
  • Excellent interpersonal skills;
Organizational Awareness:
  • Demonstrate corporate knowledge and sound judgment;
  •  Ability to work in multi-ethnic environment with sensitivity and respect for diversity.
Communication and Information Sharing:
  • Good communication skills;
  • Facilitate and encourage open communication and strive for effective communication.
Self-management and Emotional Intelligence:
  • Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others.
Continuous Learning and Knowledge Sharing:
  • Encourage learning and sharing of knowledge;
  • Sound knowledge and practice of secretarial functions.


Required Skills and Experience

Education:
  • Secondary Education;
  • Specific training as Receptionist and/or Secretary or Customer care or Personal Assistant is desirable. 
Experience:
  • Three years of relevant experience;
  • Past work experience with any international organization or Diplomatic Mission is an asset.
Language Requirement:
  • Fluent English;
  • Knowledge of the Local Language is an asset.
UNDP is any Equal Opportunity Employer.

Highly Qualified women are encouraged to apply.

Short listed candidates will be required to send certified copies of academic credentials to Human Resource Unit UNDP.



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