UN WOMEN Jobs - 45386- Re-advertisement - UN Women: HR Consultant/Executi

Re-advertisement - UN Women: HR Consultant/Executive Support

Advertised on behalf of

UN WOMEN

Location :

New York, UNITED STATES OF AMERICA

Type of Contract :

Individual Contract

Starting Date :

Application Deadline :

22-Aug-14 (Midnight New York, USA)

Post Level :

National Consultant

Duration of Initial Contract :

Languages Required :

English

Expected Duration of Assignment :

4 months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Candidates who previously applied need not re-apply.

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The HR Consultant reports to the Director of Human Resources, and is responsible for providing support to the Director and the Section through the administration and execution of a variety of activities and transactions. The HR Consultant will ensure the efficient flow of information and communication to and from the Human Resource Section. The Consultant will facilitate timely action and decision making, arrange and schedule meetings, manage the Director’s calendar, handle travel requests and maintain and organize filing materials for HR Section.

Duties and Responsibilities

Manage the Director’s calendar of activities, events and travels. Prioritize and schedule requests for meetings;
Draft routine correspondence to respond to inquiries regarding relevant administrative and personnel matters and follow-up for timely action and/or response;
Assemble material and provide written and oral responses to users’ requests from within and outside the Organization by telephone or electronically. Coordinate extensively with other parts of the Organization and liaises frequently with internal team members of the HR Section. Ensure proper follow-up with administrative focal persons;
Undertake logistical administrative and financial arrangements, for meetings, events and workshops;
Facilitate the flow of information/communication and enhance this flow of information/ communication as needed;
Maintain the roster of the Director’s contacts for easy access and reference;
Maintain and organize up to date hard and electronic files for easy access and retrieval. Ensure safekeeping of confidential materials;
Manage protocol matters, receive high ranking officials, and answer calls/inquiries with tact and discretion;
Ensure quality and completeness/accuracy of documentation;
Establish, organize and monitor files for persons on varied contractual modalities by contract type and review periodically for completeness in line with audit requirements;
Support the recruitment processes and assist with administrative matters when required.

Competencies

Core values and Guiding principles:

Integrity:

Demonstrates consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.

Cultural Sensitivity/Valuing diversity:

Demonstrates an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrating an international outlook, appreciating differences in values and learning from cultural diversity.

Core Competencies:

Ethics and Values:

Demonstrates / Safeguards Ethics and Integrity.

Organizational Awareness:

Demonstrates corporate knowledge and sound judgment.

Developing and Empowering People / Coaching and Mentoring:

Self-development, initiative-taking.

Working in Teams:

Team player and facilitates team work.

Communicating Information and Ideas:

Facilitates and encourages open communication in the team, communicates effectively.

Self-management and Emotional intelligence:

Creating synergies through self-control. Conflict Management / Negotiates and Resolves Disagreement.

Knowledge Sharing / Continuous Learning:

Learning and sharing knowledge and encourage the learning of others.

Functional Competencies:

Performs a broad range of administrative activities aimed at effective and efficient functioning of the Office of Human Resources;
Provides operational and administrative support to members of the Human Resource Section;
Maintains confidentiality and discretion;
Provides input to business process re-engineering, and support new procedures;
Creates edits and presents information in clear and presentable formats, using appropriate IT functionality.
Organizes and complete multiple tasks by establishing priorities;
Handles a large volume of work possibly under time constraints;
Establishes, builds and sustains effective working relationships with UN Women staff and consultants, anticipates needs and addresses them promptly.

Required Skills and Experience

Education:

Secondary education is required;
University Degree is an advantage but not required.

Experience:

3- 5 years of administrative experience preferably in a large or international corporation or organization;
Experience in the use of computers applications and software packages (MS Word, Excel, etc) and web based management systems;
Prior experience in the UN Common System is required;
ATLAS experience is also required.

Language Requirements:

Fluency in English is required.
Proficiency in another UN working language is desirable.

Note:

National consultancy located in New York is open to candidates who are either US Permanent Residents, US Citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York.

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment

Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.