Empleos en el PNUD - 45600- Programme Assistant

Programme Assistant

Localidad :

Amman, Jordania

Tipo de contrato :

Service Contract

Fecha de comienzo del contrato :

Fecha límite de postulación :

22-Apr-14 (Medianoche Nueva York, Estados Unidos)

Nivel de puesto :

SC-4

Duración del contrato inicial :

Idiomas requeridos :

Árabe Inglés

Duración esperada del puesto :

El PNUD está comprometido con lograr la diversidad de su personal en términos de género, nacionalidad y cultura. Se alienta por igual a las personas que pertenecen a grupos minoritarios, a pueblos indígenas o que tienen alguna discapacidad a presentar su candidatura. Todas las solicitudes se tratarán con la mayor confidencialidad. UNDP no tolera la explotación y el abuso sexual, ningún tipo de acoso, incluido el acoso sexual, ni la discriminación. Por lo tanto, todos los candidatos seleccionados serán sometidos a una rigurosa verificación de referencias y antecedentes.

Antecedentes

Under the overall guidance of the Programme Director the Programme Assistant provides programme support services ensuring high quality of work, ensures accurate, timely and properly recorded/documented service delivery.
The Programme Assistant works in close collaboration with the Management Support and Business Development, Operations, Programme and project staff in the CO and UNDP HQ as required exchanging information and supporting programme delivery.

Deberes y responsabilidades

Support to CO Programme
Support to knowledge building and knowledge sharing

Provides effective support to the CO programme focusing on achievement of the following results:

Collection and presentation of background information on CO programme.
Provision of inputs to preparation of the team results-oriented work plans
Presentation of information/ documentation for audit of NEX projects.
Administrative support to organization of conferences, workshops, retreats and other events
Preparation of routine correspondence, faxes, memoranda and reports in accordance with CO SOP.
Extracting, inputting, copying and filing data from various sources.
Maintenance of files in the Programme Unit/ hardcopy and electronic filing of all supporting documentation, project documents
Assistance in proper control of the supporting documents for payments and financial reports for NEX projects

Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Participation in the trainings for the operations/ projects staff on programme.
Contributions to knowledge networks and communities of practice.

Competencias

OPERATIONAL EFFECTIVENESS
Ability to perform a variety of repetitive and routine tasks and duties related to programme support
Ability to review data, identify and adjust discrepancies
Ability to handle a large volume of work possibly under time constraints
Good knowledge of administrative rules and regulations
Detailed knowledge and understanding of clerical, administrative, secretarial best practices and procedures, in-depth knowledge of office software applications relating to word processing data management presentation, ATLAS, as required
Entering and photocopying AP Vouchers.
Raising requisitions, and generating receipts
Facilitate procurement process (Organise committee meetings, take minutes, initiate extension procedures).
Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service
Ability to organize and complete multiple tasks by establishing priorities
Provide backup for programme associates in case of their absence.

Managing data
Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases
Thoroughly and methodically collects, verifies and records data demonstrating attention to detail and identifying and correcting errors on own initiative
Transmits file data; creates and generate queries, reports and documents utilizing databases, spreadsheets, communications and other software packages with speed and accuracy
Interprets data, draws conclusions and/or identifies patterns which support the work of others

Managing documents, correspondence and reports
Creates, edits and presents information (queries, reports, documents) in visually pleasing, clear and presentable formats such as tables, forms, presentations, briefing notes/books and reports using advanced word processing and presentation functions and basic database and spreadsheet software
Edits, formats and provides inputs to correspondence, reports, documents and/or presentations using work processing, spreadsheets and databases meeting quality standards and requiring minimal correction
Shows sound grasp of grammar, spelling and structure in the required language
Ensures correspondence, reports and documents comply with established UN standards
Ability to produce accurate and well documented records conforming to the required standard

Planning, organizing and multi-tasking
Organizes and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
Plans, coordinates and organizes workload while remaining aware of changing priorities and competing deadlines
Demonstrates ability to quickly shift from one task to another to meet multiple support needs
Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support
Promoting learning and knowledge management/sharing is the responsibility of each staff member.

Habilidades y experiencia requeridas

Education
College Diploma.

Experience
2-3 years of relevant administrative experience. Experience in the usage of computers and office software packages (MS Word, Excel, etc.). Experience in handling of web-based management systems.

Language Requirements
Fluency in the UN and national language of the duty station.