Background
The UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women's rights at the center of all its efforts, the UN Women will lead and coordinate United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It will provide strong and coherent leadership in support of Member States' priorities and efforts, building effective partnerships with civil society and other relevant actors.
The United Nations Trust Fund to End Violence against Women (UN Trust Fund) was established through the UN General Assembly Resolution 50/166 with UN Women as its Administrator on behalf of the UN system. The UN Trust Fund is a global multi-lateral mechanism supporting national efforts to end violence against women, one of the most widespread human rights violations in the world. The UN Trust Fund provides technical assistance and funding to advance the development of innovative models and strategic interventions in the area of ending violence against women.
Consistent with the current responsibility and accountability mechanism of the UN Trust Fund, and the need to track for results and fulfill accountability requirements, the UN Trust Fund secretariat is structured to have a Monitoring and Evaluation (M&E) specialist. The M&E specialist is responsible for ensuring that Results-Based Management (RBM) approach is fully integrated into the work of the UN Trust Fund and grantees’ projects, including, evidence-based programming approach and the results-based M&E throughout grant cycle.
Duties and Responsibilities
Under the supervision of the UN Trust Fund Chief and in close collaboration with UN Trust Fund staff and UN Women colleagues in the regional and country offices, the Monitoring & Evaluation (M&E) Specialist will be responsible for the following:
- Manage the UN Trust Fund's Monitoring and Evaluation activities at the Secretariat level;
- Monitor, assess, analyze and produce reports about key results and achievements across grantees’ projects;
- Organize and lead capacity development workshops every year for new grantees;
- Provide technical support to UN Trust Fund shortlisted applicants and grantees to ensure the compliance with the UN Trust Fund requirements on Results-Based Planning, Reporting, Monitoring and Evaluation;
- Support RBM and M&E activities at the UN Women corporate level;
- Contribute to the development and implementation of the UN Trust Fund's online Grants Management System (GMS).
Description of Key Functions:
Manage the UN Trust Fund's Monitoring and Evaluation activities at the Secretariat level:
- Develop, manage and lead the implementation of the UN Trust Fund M&E framework as a part of the UN Trust Fund Strategy;
- Provide technical guidance on RBM and M&E to UN Trust Fund staff members and Focal Points in UN Women Regional/Country Offices, including conducting practical training as required;
- Develop, update and ensure the effective use of M&E-related guideline documents by relevant staff, including the M&E sections of the UN Trust Fund Operational Guideline, Reporting Guideline, Baseline and Evaluation Guidelines, and the Results Chain and Results Framework Guidelines for Full-Fledged Proposals;
- Contribute to the development of and implementation of the M&E sections and results framework of the UN Trust Fund strategies;
- Act as the main Evaluation Task Manager for internal/external evaluations of UN Trust Fund Strategy to manage the entire evaluation process, including management of evaluators and overall coordination;
- Manage other monitoring and evaluation-related events, products, and technical assistance needs, and represent the UN Trust Fund at technical meetings;
- Manage the UN Trust Fund M&E sections in UN Women Share Point and M&E-related folders in UN Trust Fund Share drive.
Monitor, assess, analyze and produce reports about key results and achievements across grantees’ project:
- Conduct monitoring missions on a regular basis in collaboration with UN Trust Fund staff and focal points in UN Women Regional/Country Offices;
- Ensure the coherence and effectiveness of monitoring missions on grantees’ projects conducted by the UN Trust Fund staff and UN Women focal points by providing guidance at the planning and preparation stage;
- Update the templates for monitoring missions as required and ensure that all the relevant staff in the UN Trust Fund and UN Women Offices understand and use those templates effectively;
- Ensure the quality of each mission report submitted by mission team upon the completion of their monitoring mission;
- Review and analyze the key findings from mission reports and produce a consolidated monitoring report once a year;
- Conduct meta evaluations on grantees’ final external evaluations to assess the quality of those evaluations and to generate recommendations for improvement;
- Generate critical lessons learned, impact achieved and good practices from final grantee evaluation reports and ensure their wider circulation in close collaboration with relevant team members in UNTF and UN Women;
- Through the analysis of missions reports and evaluation reports of grantees’ projects, generate key findings to contribute to the reporting requirements at the UN Trust Fund secretariat level and particularly to the UN Trust Fund’s annual report for the Commission on Status of Women and its donors;
- Maintain and update inventory of UN Trust Fund and grantee evaluations and provide inputs to internal and external stakeholders upon request.
Organize and lead capacity development workshops every year for new grantees:
- Lead in preparing and organizing the UN Trust Fund Capacity Development workshop for new UN Trust Fund grantees every year;
- Improve further the existing training materials (presentations and handouts) in consultation with UN Trust Fund staff and other stakeholder;
- Manage the recruitment process and supervision of consultants’ substantive work, ensuring the coherence with the UN Trust Fund M&E requirements and the needs of grantees;
- Coordinate the work of staff who are in charge of admin and logistics;
- Serve as one of the facilitators and trainers at each workshop to conduct sessions on UN Trust Fund M&E requirements and management of external evaluations and to support grantee group work;
- Ensure the follow up actions and key recommendations from workshop evaluations are implemented in a timely manner to better support grantees and to improve future workshops.
Provide technical support to UN Trust Fund shortlisted applicants and grantees to ensure the compliance with the UN Trust Fund requirements on Results-Based Planning, Reporting, Monitoring and Evaluation:
- Review feedback on the Results and M&E sections of the shortlisted applicant's and grantees full-fledged proposals, as per the criteria and format developed by the UN Trust Fund;
- Provide detailed written feedback on the Results and M&E sections of grantee proposals, based on their overall quality, results-oriented nature, and technical strength vis-à-vis the overall contents of the UN Trust Fund's Annual Call for Proposals;
- Provide technical support to all UN Trust Fund grantees in the areas of results-based planning, baseline data collection/analysis, monitoring, reporting and evaluation, in accordance with the UN Trust Fund M&E guidelines and requirements;
- Assess quality of M&E work by UN Trust Fund grantees, and prepare periodic technical assessment updates and recommendations for improvements and future guidance on M&E.
Support RBM and M&E activities at the UN Women corporate level:
- Manage the preparation of UN Trust Fund inputs for the UN Women Annual Evaluation Report to the Executive Board every year, in collaboration with UN Trust Fund Portfolio Manager;
- Serves as the main RBM and M&E focal point in the UN Trust Fund to coordinate with relevant divisions of UN Women and to contribute to the UN Women corporate initiatives on RMB online system and M&E;
- Serve as the main focal point in the UN Women Corporate Evaluations to coordinate with the Evaluation Office and the UN Trust Fund staff, and to provide necessary data and documents to evaluation team.
Contribute to the development and implementation of the UN Trust Fund's online Grants Management System (GMS):
- Provide substantive inputs and support to the GMS team during the requirement gathering to finalize the requirements and business flows for M&E-related modules, including Evaluation module, Data Analysis Sections (canned reports, trend analysis, query builder, data representation in public facing pages;
- As the main business user, assist GMS team in reviewing and providing comments on technical specification documents, the mockups and demo site for M&E-related modules, including evaluation module, to ensure that those M&E-related modules are developed in accordance with the UN Trust Fund requirements;
- Use GMS as one of the M&E tools of the UN Trust Fund and analyze the data from the evaluation module as well as Data Analysis sections to consolidate and summarize M&E work of the UN Trust Fund;
- Use the data from GMS to analyze and summarize UN Trust Fund results and trends to be used for reports and publications by the UN Trust Fund Secretariat.
Impact of Results:
The key results have an impact on the overall efficiency and effectiveness in grantee’s projects/programme implementation and results management, as well as in the implementation of UN Trust Fund M&E framework. Accurate analysis and presentation of results and achievement enhances the UN Trust Fund position as the lead funding mechanism on ending violence against women.
Competencies
Core values / Guiding principles:Integrity:
- Demonstrating consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.
Cultural Sensitivity/Valuing Diversity:
- Demonstrating an appreciation of the multicultural nature of the organization and the diversity of its staff.
- Demonstrating an international outlook, appreciating differences in values and learning from cultural diversity.
Core Competencies:
Ethics and Values:
- Promoting Ethics and Integrity / Creating Organizational Precedents.
Organizational Awareness:
- Building support and political acumen.
Developing and Empowering People / Coaching and Mentoring:
- Building staff competence, creating an environment of creativity and innovation.
Working in Teams:
- Building and promoting effective teams.
Communicating Information and Ideas:
- Creating and promoting an enabling environment for open communication.
Self-management and Emotional intelligence:
- Creating an emotionally intelligent organization.
Conflict Management /Negotiating and Resolving Disagreements:
- Leveraging conflict in the interest of the organization and setting standards.
Knowledge Sharing / Continuous Learning:
- Sharing knowledge across the organization and building a culture of knowledge sharing and learning.
Appropriate and Transparent Decision Making:
- Fair and transparent decision-making; calculated risk-taking.
Monitoring and Evaluation:
- In-depth substantive knowledge of monitoring and evaluation and related development policy and programming issues, including knowledge of results-based management and logframes;
- Experience in monitoring and evaluating programmes related to gender equality and violence against women is highly desirable;
- Experience as a trainer and facilitator on monitoring and evaluation issues, and in developing user-friendly practical guidance and tools conducive to learning;
- Promotes learning environment in the office through leadership and personal example;
- Seeks and applies knowledge, information, and best practices from within and outside of UN Women.
- Able to manage for results: translate strategy into achievable plans, establish priorities, and monitor them and periodic adjustments as required;
- Able to effectively represent UN Women in, and contribute to, United Nations inter-agency programming and evaluation initiatives related to violence against women;
- Builds strong relationships with, and focuses on results for clients and partners, responds positively to feedback;
- Demonstrates openness to change and able to manage complexities;
- Experienced in working in a global multi-cultural setting respecting gender equality and an ability to contribute to team work and provide conceptual leadership.
Required Skills and Experience
- Master`s degree (or equivalent) in International Development, Public Administration, Programme/Project Management, Evaluation or in the field of social sciences or other relevant field.
- Minimum of 5 years of experience working in the areas of Results-Based Management (RBM), Monitoring and Evaluation, preferably in the context of gender programming and/or ending violence against women:
- Experience in developing and implementing M&E system is essential;
- Experience in designing and conducting training on RBM and M&E;
- Experience in developing and implementing guidelines and tools on RBM, reporting and M&E is essential;
- Experience in managing external and/or internal evaluations is essential;
- Experience in conducting field missions to assess project/programme performance and results is essential;
- Experience in data collection and analysis, including questionnaire design and conducting interviewing is essential;
- Substantive knowledge of and experience on project/programme management addressing gender equality and women's empowerment issues is desirable;
- Substantive knowledge and working experience on ending violence against women highly desirable;
- Experience of the UN context and the role of the UN and its agencies funds are desirable.
- Fluency in English (both oral and written) is mandatory;
- Working knowledge in Spanish or French or other UN official languages is an asset.
- All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment
- Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.