Antecedentes
UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. With offices in more than 170 countries and territories, we offer global perspective and local insight to help empower lives and build resilient nations.
For over five decades, UNDP has partnered with the Government of India, civil society and the people of India to help them find their own solutions to global and national development challenges. With the rise of digital platforms, it is more important today than ever before to communicate through images.Photographs are one of the most effective, immediate and powerful ways through which UNDP can convey how our work improves people’s lives worldwide.
In this context, UNDP India is looking to contract multiple photographers based in different parts of the country to deliver powerful images that demonstrate the impact of UNDP projects and initiatives in a range of areas where we work. These include democratic governance, poverty reduction, energy and environment, and disaster risk reduction and others related to UNDP core principles. A key ask of the photographer will be to deliver international quality images for sharing through UNDP’s global communications channels and to supply images for use by the Indian media.
Under the Long Term Agreement (LTA)photographers will be empanelled under three categories for:
- Category I: Photographing high profile initiatives and partnerships (these would include coffee table books, publications authored by eminent thinkers on development which are supported by UNDP from time to time and so on);
- Category II: Photographing results from projects and partnerships all across the country;
- Category III: Photographing events and workshops across the country.
Applicants are encouraged to review work on the UNDP website for reference purposes. Some recent examples can be found on our website: http://www.in.undp.org/content/india/en/home/ourwork/photo-essay/
Please also visit the global UNDP website: www.undp.org.
Deberes y responsabilidades
LTA Objective and Set-up:
The overall objective to set up these Long Term Agreement (On Call) Contract, is to facilitate and expedite the process by which UNDP will hire the services of photographers in one of the three categories above, once there are specific assignments in the next 3 years. The assignments will typically be to photograph key outreach events and photo document the impact of UNDP initiatives.
Under the supervision of the Programme Management and direct guidance of the Communications Specialists, the photographer provides high quality still photography services. The photographer demonstrates a client-oriented approach, tact and ability to work with people of different national and cultural backgrounds. The photographer ensures effective and efficient provision of services, full confidentiality in all aspects of assignment, management of information flow and follow-up on deadlines and commitments made. In all activities UNDP commissioned photographers are to ensure dignity of subjects, particularly in the context of people living or affected by HIV and children.
UNDP has over 40 projects across India which from time to time, require photo documentation. To give interested applicants a sense of volumes, in the last six months, the Country office has completed photo documentation of 15 projects and partnerships. This does not include workshops and conference which are a regular and key knowledge sharing component in annual work plans of each project. It is anticipated that the following number of assignments will take place per year in each of the categories:
- Category I: 2-3 assignments;
- Category II: 40-50 assignments;
- Category III: 100-130 assignments.
Scope of Work:
For each event, the typical scope of work and deliverables would be as follows:
- Photograph events/ projects and edit photographs;
- 80-100 high resolution, high quality images appropriately captioned per assignment;
- Captions to be embedded in the images and shared separately as a word document as well;
- All selected images to be edited;
- Final CD with all images shot during the assignment to be provided to UNDP;
- Ensure consent forms are submitted when the subjects of photographs are children or people living with or affected by HIV or violence;
- Note: as per UNDP General Terms and Conditions for IC contracts (refer to Annex I for details), UNDP retains copyright over all images shot during the course of an assignment. Copyright will appear as name of photographer/UNDP India.
Duration of the Contract:
The assignment, under this Long Term Agreement (On Call) Contract, is expected to have a duration of 3 years. The initial contract would be for one year (August 2014 – August 2015) with an option for renewal in subsequent years upon satisfactory performance evaluation. Maximum working days in the 3 year period would be 261.
Geographic Requirements:
UNDP seeks to employ photographers working in all parts of the country and it is a requirement that photographers are already based in India. Photographers from UN Development Action Framework states are particularly encouraged to apply. These states are: Assam (and elsewhere in the North-East) Bihar; Chhattisgarh; Jharkhand; Odisha; Madhya Pradesh; Maharashtra; Rajasthan and Uttar Pradesh.
Candidates are requested to clearly state in their Technical proposal the region where they are based, according to the below categorization:
- Region 1: New Delhi;
- Region 2: North India;
- Region 3: Bihar, Chhattisgarh and Jharkhand;
- Region 4: South India;
- Region 5: East India (West Bengal, Odisha, North East);
- Region 6: Maharashtra.
Note: Non-Indian passport holders are required to provide proof of a valid work permit in India at the time of submitting the application. Please note, applicants holding business visas will not be considered.
Duty Station and Travel:
The photographers on LTAs might be required to travel outside their duty station (as identified in their proposal) for specific events in which case the photographers would make their own arrangements for travel and lodging, if required. Payment of travel costs including tickets, lodging, etc. should be agreed upon, between the Communications Unit and the photographer prior to travel and will be reimbursed on actuals.
LTA Contracting modality and Call-off mechanism:
The LTA to be signed will a fixed daily fee for one year; however UNDP does not warrant that any quantity of services will be purchased during the term of the LTA as this will depend on forthcoming needs. A percentage increase on the daily fee would, if justified, be agreed at the end of each year at the time of extension of the LTA for up to a maximum of 3 years.
Once the LTA is signed, if there is a specific requirement/event to be photographed, the focal person in the Communications Unit would contact the top ranking LTA photographer for that Category/Region (ranking to be set up as per evaluation method and criteria section below). Should this photographer not be available for the event, UNDP will contact the second ranked photographer in the Category/Region and so on.
Upon receipt of this communication the LTA photographer would have to confirm their availability for the assignment. If positive, s/he would inform UNDP of the expected travel/lodging costs (if applicable if the event requires travel). Upon review of the same, UNDP will send the photographer a written communication confirming the requirement in the form of a work order or purchase order sent by email. The order will include details on the location of the photo-shoot, number of hours/days to be worked and other practical details. Price in the order will be based on daily fee included in the LTA contract and on the agreed travel costs. After the work order has been sent, no further costs would be reimbursed by UNDP (increased number of work days/hours, or increased travel costs) unless there is prior written authorization by UNDP.
Once the services are completed and have been approved by the Communications Unit, the photographer will send the following documentation for payment purposes: a) complete invoice indicating number of hours/days worked and travel costs (if any); b) supporting documentation (bills/vouchers) for reimbursements of travel costs if applicable; c) copy of the UNDP order for the assignment. Note: for photographers used regularly, UNDP may agree regular (monthly or bi-monthly) payments to photographers for payments of all work orders done in the period.
Contract management:
UNDP Communications Unit would request LTA holders to report on a quarterly basis.
UNDP will regularly monitor the performance of these LTA holders, based on the following Key Performance Indicators (KPIs):
- KPI 1: Responsiveness: photographer should respond and confirm their availability event within 2 days of UNDP’s notification by email/telephone;
- KPI 2: Quality and number of the photographs taken are as per work order submitted;
- KPI 3: Accuracy of payment documentation. Photographer shall provide complete payment documentation including accurate invoices with correct quantities, unit price, complete travel bills/vouchers for reimbursement, etc.;
- KPI 4: Communication and Reporting. Photographer shall communicate and provide reports in a timely and professional manner.
UNDP would conduct bi-annual performance reviews of these LTAs, which might include meeting with the LTA holders and feedback from other stakeholders.
If the photographer fails to meet UNDP’s performance requirements detailed above, s/he will receive in the first instance a warning to improve their performance. Continued failure to meet performance requirements may result on termination of the LTA.
Competencias
Functional Competencies:- Excellent communication skills;
- Excellent photography skills and ability to deliver images that tell a story;
- Ability to work with a multicultural environment and a multidisciplinary team;
- Willingness to travel to project sites (within India), no matter how remote;
- Demonstrates integrity and ethical standards;
- Positive, constructive attitude to work.
Core Competencies:
- Demonstrates integrity and ethical standards;
- Positive, constructive attitude to work;
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
- Strong personal commitment to gender equality and human rights.
Habilidades y experiencia requeridas
Category I
Education Qualifications:- Degree in communications, arts, media or any relevant field is an asset.
Experience:
- Minimum 10 years’ experience (nationally and internationally) delivering on high profile projects;
- Contributes extensively to national and international media outlets (for eg: National Geographic; Getty images; Granta; BBC; Reuters; Nikon etc.);
- Proven experience in photography for coffee table books.
Language:
- English and preference to photographers with local language skills.
Category II
Education Qualifications:
- Degree in communications, arts, media or any relevant field is an asset.
Experience:
- Minimum 3 years’ experience in photography;
- Contributes regularly to leading news agencies, bilateral and multilateral agencies, NGOs etc.
Language:
- English and preference to photographers with local language skills.
Category III
Education Qualifications:
- Degree in communications, arts, media or any relevant field is an asset.
Experience:
- Minimum 3 years’ experience in photography;
- Significant experience in documenting events and workshops.
Language:
- English and preference to photographers with local language skills.
Candidates must clearly indicate in their Technical Proposal the Category(ies) they are applying for. Candidates applying for more than one category should only send one submission. There is no restriction on the number of categories to apply, i.e. a Candidate could apply to 1, 2 or 3 categories; however candidates are requested to go through the required qualification and experience requirements stated above and only apply to Categories where they meet such criteria. Evaluation will be based per-category as per details in below section.
Price Proposal and Schedule of Payments:
Consultant must send a financial proposal based on Daily Fee in Indian Rupees. Note: for Categories I and II please state separate Daily Fee for a) photograph shootings, and b) editing. Note: this Daily Fee will be the basis for UNDP to calculate rates below one day duration: half-day rate will be 60% of daily fee. Note: for contract purposes “daily” would be understood as 8 hours of work, and “half day” as 4 hours of work.
Evaluation Method and Criteria
Individual Consultants will be evaluated based on the Cumulative Analysis methodology. The raking of photographers shall be made based on proposals that are a) responsive/compliant/acceptable; and b) having received the highest score out of set of weighted technical criteria and financial criteria as per below weightages (technical-financial): 70%-30% (Categories I and II) and 60%-40% (Category III). Financial score shall be computed as a ratio of the proposal being evaluated and the lowest priced proposal received by UNDP for the assignment. For categories I and II the ratio will be the average of the daily fees quoted for a) photograph shootings, and b) editing.
It is anticipated that UNDP will only sign LTA agreements with the following maximum no of photographers as ranked according to their cumulative analysis score:
- Category I: top ranked 3 photographers, regardless of region;
- Category II: top ranked 3 photographers, per region;
- Category III: top ranked 3 photographers, per region, except New Delhi region, for which would be the top ranked 4 photographers.
Technical Criteria for Evaluation (Maximum 70 points) – Category I
- Degree in relevant field – Max 10 points;
- Relevant international and national experience – Max 20 points;
- Demonstrated experience in writing for high profile communications products – Max 20 points;
Quality of portfolio – Max 20 points.
Technical Criteria for Evaluation (Maximum 70 points) – Category II
- Degree in relevant field – Max 10 points;
- Relevant national experience– Max 20 points;
- Excellent communication skills with demonstrated experience in writing news stories, web stories, photo essays – Max 20 points;
- Quality of portfolio – Max 20 points.
Technical Criteria for Evaluation (Maximum 70 points) – Category III
- Experience in photographing workshops/ events, in particular in-door events – Max 50 points;
- Experience with international development organizations – Max 20 points.
Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation.
Documentation required
Interested individual consultants must submit the following documents/information to demonstrate their qualifications. Please group them into one single PDF document as the application only allows to upload maximum one document:
- Letter of Confirmation of Interest and Availability using the template provided in Annex II;
- Personal CV or P11 Form, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
- Non-Indian passport holders are required to provide proof of a valid work permit at the time of submitting the application. Please note, applicants holding business visas will not be considered;
- Technical proposal, including a) a brief description of why the individual considers him/herself as the most suitable for the assignment; b) Clear statement of the Categories s/he is applying for; c) Clear statement of the Region in India where s/he is based; d) Link to online portfolios (only mandatory for applications to Categories I and II);
- Financial proposal, as stating Daily Fee in Indian Rupees. No other costs travels (e.g. for travel) should be included in the financial proposal at this stage. Note: for Categories I and II please state separate Daily Fee for a) photograph shootings, and b) photograph editing.
Incomplete proposals may not be considered.
Annexes:
- Annex I - Individual IC General Terms and Conditions;
- Annex II – Offerors Letter to UNDP Confirming Interest and Availability for the Individual IC Assignment, including Financial Proposal template.
Annexes can be downloaded from UNDP India Website, Career section ‘Forms and Documentation for Individual Contractor’ at the following link:
http://www.in.undp.org/content/india/en/home/operations/careers/
For any clarification regarding this assignment please write to sandeep.sharma@undp.org .