Antecedentes
Deberes y responsabilidades
- Full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system;
- CO Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with office management;
- Implementation of cost sharing and trust fund agreements, elaboration of conditions of contributions within the CO resource mobilization efforts;
- Elaboration of proposals and implementation of cost saving and reduction strategies in consultations with office management.
- Preparation and modifications of budgets for UNDP projects, follow up with HQs on authorized spending limits (ASL) for management projects;
- Establishment of criteria for pro-ration of Agencies contributions to the common services account, preparation and modifications of the common services budget and follow up on timely recovery of payments;
- Implementation of the control mechanism for development projects through monitoring budgets preparation and modifications, budgetary status versus ASL, follow up with HQs on ASL for development projects, maintenance of the General Ledger;
- Sending project budget to KK if authorized by the Senior Management (can be done only on the basis of signed prodocs and project budgets);
- Presentation of thoroughly researched information for planning of financial resources of the CO, reports containing analysis of the financial situation;
- Timely preparation of cost-recovery bills in Atlas for the services provided by, elaboration and implementation of the income tracking system and follow up on cost recovery.
- Proper control of the supporting documents for payments, review of financial reports for NEX projects;
- Approval of vendors in Atlas (as a senior member of the Finance team);
- Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared; travel claims, MPOs and other entitlements are duly processed;
- Coordination and review of accounts closure;
- Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues;
- Maintenance of the Accounts Receivables for UNDP projects and follow up with partners on contributions;
- Timely VAT reimbursements, payment of GLOC by the Government;
- Proper receipting of goods and services and establishment of accruals.
- Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application;
- Daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions;
- Alternate to Finance Analyst (or Operations Manager) as primary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishment. May serve as member of bank signatory panel upon decision of Resident Representative;
- Approval and submission of monthly UN exchange rate report to Treasury;
- Timely and accurate preparation of bank reconciliations;
- Selecting bank transfers and deals for approval and settlements;
- Performing Pay cycle manager role in Atlas;
- Timely preparation of monthly cash flow forecast for use by Operations Manager/Finance Analyst. Liaison with UN Agencies to obtain estimate of their cash requirements;
- Alternate as cashier for cash disbursements made on site.
- Organization of training for the operations/programme/projects staff on financial management;
- Synthesis of lessons learnt and best practices in financial management;
- Sound contributions to knowledge networks and communities of practice.
Competencias
- Building Partnerships;
- Promoting Organizational Learning And Knowledge Sharing;
- Job Knowledge/Technical Expertise;
- Promoting Organizational Change and Development;
- Design and Implementation of Management Systems;
- Client Orientation;
- Promoting Accountability and Results-Based Management.
- Demonstrate corporate knowledge and sound judgment;
- Self-development, initiative-taking;
- Acting as a team player and facilitating team work;
- Facilitating and encouraging open communication in the team, communicating effectively;
- Creating synergies through self-control;
- Managing conflict;
- Learning and sharing knowledge and encourage the learning of others;
- Promoting learning and knowledge management/sharing is the responsibility of each staff member;
- Informed and transparent decision making.
Habilidades y experiencia requeridas
Education:
- Completion of Secondary Education, with specialized certification in Accounting and Finance;
- University Degree in Finance, Business or Public Administration desirable, but it is not a requirement;
- Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage;
- UNDP Accountancy & Finance Test required.
- 7 years of progressively responsible finance and accounting experience is required;
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems and ERP financials, preferably PeopleSoft;
- Knowledge of IPSAS and/or IFRS required.
Language:
- Fluent in English.