Antecedentes

• The Project Assistant will be responsible for providing implementation support to MoPR;
• This post will be located in the Ministry of Panchayati Raj. The Project Assistant will work under the direct supervision and guidance of the Project Manager  and Programme Analyst, UNDP.

Deberes y responsabilidades

The Project Assistant will provide administrative assistance as follows:

• Assisting in organization of workshops, seminars, Project Steering Committee meetings and other events as would be required through project implementation;
• Processing payments of vendors;
• Making administrative and travel arrangements for project staff and other personnel for project visits and participation in national/international events as required;
• Processing travel claims of staff and other personnel as necessary;
• Assisting in preparation of legal documents for award of contracts for different project assignments as necessary;
• Assisting in procurement of office materials;
• Maintaining project assets/inventory and preparing reports as required;
• Managing routine office and administration functions such as maintenance of project files, documents, correspondence and communications including compliance with Ministry of Panchayati Raj systems and protocols.

Support financial management of the project which includes:

• Operating the UNDP Financial Accounting System (ATLAS) for preparation of vouchers for the project (including the processing of vendor creation and settling of travel claims), maintenance of the internal expenditure control system, creation of requisitions in the system, making budget checks in the system;
• Prepare monthly expenditure statement;
• Prepare quarterly and annual expenditure reports and other financial reports for submission to the MoPR and UNDP;
• Maintaining the internal expenditures control system;
• Creating requisitions in the system and make budget checks in the system;
• Conducting financial monitoring of contracts and bringing to notice of the Project Manager issues needing attention;
• Collecting and collating relevant financial information from partners and preparing FACE forms (Fund Authorization and Certificate of Expenditures) for due approvals;
• Preparing and presenting project information for project audits;
• Facilitating the audit process in States;
• Support the Project Manager in following up with project partners on financial and progress reports.
• Liaise with UNDP Operations on project issues;
• Prepare the CDR on quarterly basis and submit it for approval of MoPR;
• Perform any other tasks assigned from time to time by the National Project Director or the Project Manager. 

Competencias

• Demonstrates integrity by modeling the UN’s values and ethical standards;
• Promotes the vision, mission, and strategic goals of UNDP;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Treats all people fairly without favoritism.  

Functional Competencies: 

• Demonstrates good knowledge of accounting and in-depth understanding of accounting principles and its utility in work assignment;
• Identifies new and better approaches to work process and incorporates same in own work;
• Demonstrates ability to work independently and in team;
• Excellent working knowledge of MS Office-Word, Excel, Access, Power Point, Intra-Internet, e-mail applications etc. Advance knowledge of spreadsheet and database packages;
• Demonstrates ability to meet deadlines and prioritize multiple tasks;
• Ability to work independently to fulfill assigned tasks;
• Good oral and written skills;
• Good drafting skills;
• Good interpersonal skills;
• Uses information/databases/other management systems;
• Provides inputs to the development of simple system components;
• Makes recommendations related to work procedures and implementation of management systems;
• Excellent working knowledge of MS Office-Word, Excel, Access, Power Point, Intra-Internet, e-mail applications etc. Knowledge of other applications such as Front Page, Publisher and some multimedia tools would be useful.

Habilidades y experiencia requeridas

Education: 

• Bachelor’s Degree in any field.
  
• Any additional certification in Accounting and Finance is an asset.

Experience:

• At least 3 relevant years of progressively responsible administrative or project experience is required at the national level;
  
• Preferably in international organizations and/or Government institutions;
  
• Experience in handling of web based management systems.

Language:

• Proficiency in English;
• Good command over Hindi.